36C25626Q0002.docx

SUBJECT*

Lab Courier Services

GENERAL INFORMATION

Gulf Coast Veterans Healthcare System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

POINT OF CONTACT*

Contract Specialist Angela Kennedy angela.kennedy2@va.gov

PLACE OF PERFORMANCE

Gulf Coast Veterans Healthcare System

400 Veterans Avenue

Biloxi MS

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT NOTICE ONLY

This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The Network Contracting Office (NCO) 16 is seeking preferably Service-Disabled Veteran Owned Small Businesses capable of providing OPC Lab Courier Services as per the draft Performance Work Statement below

See DRAFT Performance Work Statement for detailed services.

The NAICS code is 492210, Local Messengers & Local Delivery, and the Size Standard is $30.0 million. Responses must be received by no later than 12:00 p.m. Central Time, Monday, July 28, 2025. Responses shall be emailed to angela.kennedy2@va.gov Response shall contain Capabilities Statements to include Unique Entity Identification (UEI) number, and any qualifying certifications that may be required. Facsimile or Telephonic responses will not be accepted.

Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.

· SAM:

SAM.gov | Home

· VETCERT

https://veterans.certify.sba.gov/

· Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) Sources Sought Notice Sources Sought Notice VETS-4212 Federal Contractor Reporting | U.S. Department of Labor (dol.gov)

Sources Sought Notice

PWS – Performance Work Statement

1. The contractor shall furnish all supplies, equipment, labor, tools, transportation, gasoline, insurance, and any other services necessary, to accomplish one regularly scheduled same-day round trip courier services to, from and between geographically dispersed locations of the Gulf Coast Veterans Health Care System (GCVHCS). The various locations are the Joint Ambulatory Care Center (JACC), 790 Veterans Way, Pensacola, FL 32507; the Eglin Community Based Outpatient Clinic (CBOC), 100 Veterans Way, Eglin AFG, FL 32542; the Panama City Community Based Outpatient Clinic (CBOC), 2600 Veterans Way, Panama City Beach, FL 32408 and the Panama City Beach West Clinic, 140 Richard Jackson Blvd., Panama City Beach, FL 32407. The route shall start and end at the Joint Ambulatory Care Center (JACC) in Pensacola, FL, Monday through Friday, excluding Federal Holidays and other closures due to emergencies.

The Contractor will arrive at the JACC, Pensacola, Florida, Room #1D110, no later than 06:00 a.m. and depart the JACC, Pensacola, Florida, no later than 06:30 a.m. The Contractor will return to the JACC, Pensacola, Florida, no later than 12:45 p.m., with stops at Eglin CBOC, Panama City CBOC, and Panama City West CBOC, in whichever pre-determined order best fits the government and its priority’s. (NOTE: The Lab and the Labs specimens (pick-ups/drop-offs) are to remain the priority unless otherwise determined by the Contracting Officer).

The Contractor shall pick up pharmaceuticals, medical supplies, laboratory specimens/samples (blood, urine, tissue, etc.), patient records, forms, clean linen, housekeeping supplies (toilet paper, tissue paper, chemicals, and other cleaning products), and mail (will be pre-packed in designated U.S. Postal Service bins/boxes), and any other items as required by the VA. The Contractor is required to safeguard all VA property in their possession at all times.

In the event a delivery proves to be too large to fit within the Contractor’s vehicle, the Contractor will be required to complete the remainder of the delivery (along with the next day’s regular delivery) the next workday. However, the Contractor must ensure that this is a rare occurrence by using a large enough vehicle to accommodate a reasonable amount of items.

The stops at Eglin CBOC, Panama CBOC, and Panama City West (off Richard Jackson Blvd), in between starting at the JACC and ending at the JACC, will be determined by:

· Historical information provided from previous Couriers/Courier Contracts/VA; Employees and any other notable source;

· Priority of drop-offs/pick-ups which come from the CO/COR;

· Any Current Public Information/Informational Broadcast/News bulletins reporting the change in normal flow; i.e. Traffic accidents, Road Construction, Natural Disasters, etc.; and/or

· All routes and changes to routes must be pre-approved by the CO/COR either with written notice, or if emergent, by telephone.

2. It is estimated that Minivans, SUVs, or similar mid-sized or larger vehicles are sufficient to perform these courier services. The Contractor’s vehicle must be 100% climate controlled (with working air conditioning/heater for extreme seasonal temperatures) for the protection of specimens, etc. The Contractor will be held financially responsible for the replacement value of items damaged due to insufficient climate control. The Contractor’s vehicle(s) must also be able to completely contain the items being transported internally in order to guarantee the safety, security, and overall state of the items. Standard vehicle security measures such as locking doors, windows, etc., are sufficient.

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