36C25625R0017- AE SOW Attachment A.doc

Department of Veterans Affairs Overton Brooks VA Medical Center

(OBVAMC)

PROJECT 667-088

Design to Renovate 3N SICU & Replace AHU

ATTACHMENT A

A/E Submission Instructions for Minor and NRM Construction Program:

· Schematics

· Design Development

· Construction Documents

Department of Veterans Affairs

Washington, DC 20420

FOREWORD

This document states the minimum requirements for each submission in the production of VA Schematics, Design Development, and Construction Documents for Minor and NRM Construction Program for Medical Center Projects. It will give VA reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.

This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

Lloyd H. Siegel

William W. Graham

Director, Facilities Quality Office

(Acting) Director, Engineering Management and

Field Support Office

A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

Table-of-Contents

I.

GENERAL

A. INTRODUCTION

B. A/E RESPONSIBILITIES

C. SUBMISSION POLICY

D. QUALITY ASSURANCE/QUALITY CONTROL

E. ADDITIONAL SERVICES

F. CRITICAL PATH METHOD

II.

SUBMISSIONS

A.

SITE DEVELOPMENT

B.

ARCHITECTURAL

C.

FIRE PROTECTION

D.

INTERIOR DESIGN

E.

STRUCTURAL

F.

PLUMBING

G.

SANITARY

H.

HVAC

I.

ELECTRICAL

J.

EQUIPMENT

K.

STEAM GENERATION

L.

STEAM DISTRIBUTION (OUTSIDE)

M.

SOLID WASTE DISPOSAL SYSTEM (INCLUDING INCINERATION)

N.

AUTOMATIC TRANSPORT

O.

ASBESTOS ABATEMENT

P.

SPACE PLANNING

Q.

CRITICAL PATH METHOD (CPM)

Table of Contents (Cont.)

R.

ESTIMATING

S.

SPECIFICATIONS

T.

FINAL BID DOCUMENTS

III.

DISTRIBUTION OF A/E MATERIAL

SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

GENERAL NOTES

A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

I.

GENERAL

INTRODUCTION

1.

This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

2.

The Department of Veterans Affairs (VA) may contract with an Architect/Engineer (A/E) for any portion of a design: Schematics, Design Development, Construction Documents, or a combination of these.

a.

For projects where the VA is contracting for Schematics Documents only, Schematics and Design Development Documents only, or Schematics, Design Development, and Construction Documents, the VA will provide the Design Program (if available), Facility Development Plans (if available), and VA design standards to accompany the Scope of Work for the project.

b.

For projects where the VA is contracting for Design Development and Construction Documents only, the VA will provide the Schematics Plans and VA design standards to accompany the Scope of Work for the project.

c.

For projects where the VA is contracting for Construction Documents only, the VA will provide the Design Development Plans and VA design standards to accompany the Scope of Work for the project.

3.

Coordinate all activities with the VA Medical Center (VAMC) COR. Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

4.

Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

5.

VA will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the Design Development phase.

6.

Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.

7.

Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

8.

Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

9.

Submit a complete set of final approved drawings incorporating all revisions, in accordance with the Contracting Officer’s approved Design Schedule.

10.

At each review stage, the VA’s technical reviewer, a value-engineering consultant, or a construction manager will perform a value engineering review.

11.

Submit final drawings (Bid Documents) as per the 100% Construction Documents Instructions, para C.1.e.

B.

A/E RESPONSIBILITIES:

1.

Contract documents shall meet or exceed the requirements of this document.

2.

The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining the NCS.

3.

A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to VAMC.

4.

A/E shall adhere to the approved Memorandum of Agreement (MOA).

5.

A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

6.

In addition, the A/E shall conduct interim fire protection installation inspections and witness final fire protection equipment testing.

C.

SUBMISSION POLICY:

1. There is a 25% Schematic* submission, a 35%; 65% and 95% Design Development (DD**) submissions, and a 100% complete Construction Document (CD***) submission as indicated below.

a. 25% Schematic Design: Investigate and survey project site. Verify any VA provided data. AE is responsible for collecting any and all data required for the design. The A/E is responsible for measuring and collecting actual field data that may be required. The A/E shall collaborate with VA COR and end user(s) to develop conceptual and viable design options to meet the intended scope of work. The A/E shall develop schematic drawings and design options, along with Pro’s and Con’s with associated cost for review. This schematic design phase is an iterative process and requires close coordination back and forth with the VA COR/Project manager. The preliminary schematic design/layout will most likely require tweaking until a final plan/layout is officially approved by the hospital and COR. Dimensions, areas, spaces, etc. will need to be indicated clearly on the drawings. With respect to space, the A/E needs to identify the size of the existing space, the space VA standard and proposed space for review and consideration (Space Program – Current, VA Standard & Proposed). The AE shall work with the VA COR until an acceptable plan is developed and approved in writing by the VA COR. The A/E final deliverables for this phase are (hard and electronic copies):

1) OBVAMC Approved Plan (Siting Plan & Floor Plan)

2) Preliminary Cost Estimate (RS Means, Cost Works)

3) List of probable Specification Sections for this project

4) Initial Design Analysis and Approach

b. 35% Design Development: These drawings shall be at the largest scale possible and shall show the utilities, infrastructure, architectural layout of each floor, room dimensioning/square footage, room identification, fire exists (Life Safety), chases, columns and other pertinent information necessary to provide information that will carry the design to the next review.

1) Drawings & Specifications: Provide one 22”x34” size D set, four 17”x22” size C sets and one unbound 11”x17” size B set of preliminary construction drawings. Provide one set of preliminary specifications indicating all of the AE proposed edits in a 3-hole punch binder. Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Also, provide electronic copies on a CD (Drawings PDF format, Specifications in Word format).

2) Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format. Estimate shall include Prime Contractors Overhead, Profit, Bond and Labor Burden (typically 32%). Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget. This cost estimate shall be submitted in hard copy with the Design Analysis and an electronic copy on a CD.

3) Design Analysis: Provide a design analysis for each discipline indicating the design rational, thought process and design calculations (including actual field test and test date). Provide a summary of deductive bid alternates. Provide a draft preliminary detailed submittal register. Provide a list, by discipline, on what outstanding data or feedback is required from OBVAMC. Provide one hard copy of the Design Analysis and one electronic copy on a CD.

4) FPE Review/Certification: Provide review comments made by the Fire Protection Engineer for this submission.

NOTE: The AE shall not proceed with the 65% design without written concurrence from the VA COR.

c. 65% Design Development: This submission of drawings, specifications and cost estimate shall be very close to complete. This review by the VA shall be to validate that 35% comments were incorporated into the project. The construction documents should be sufficiently developed to cover all work items to be addressed by the project, including clearing defined phasing requirements and deduct bid alternates. No major items missing from this submission. The VAMC review of these documents should result in very minor comments to allow for the next 95% submission. A/E shall provide a list of questions by discipline on anything that’s needed from the VA to continue and fully develop the next 95% design submission. Additionally, the A/E shall provide minutes from the last design review meeting and shall provide responses to all VA comments noted or identified during the last review submission.

1) Drawings & Specifications: Submit in the same manner as the 35% DD submittal. Specifications shall incorporate AE’s edits.

2) Cost Estimate: Submit in the same manner as the 35% DD submittal.

3) Design Analysis: Submit in the same manner as the 35% DD submittal. Include A/E responses to all 35% design review comments.

4) FPE Certification: Submit in the same manner as the 35% DD submittal. Specifications shall incorporate AE’s edits.

d. 95% Design Development: This submission of drawings, specifications and cost estimate shall be complete. This review by the VA shall be to validate that 65% comments were incorporated into the project. There shall be nothing missing from the construction documents. The VAMC review of these documents should result in very minor comments to allow for the next submission to be final. If the comments of this set of documents results in numerous comments, then a 99% review or a check set of certain elements of the design may be required before the AE shall proceed to the 100% Final Construction Documents.

1) Drawings & Specifications: Submit in the same manner as the 65% DD submittal.

2) Cost Estimate: Submit in the same manner as the 65% DD submittal.

3) Design Analysis: Submit in the same manner as the 65% DD submittal. Include A/E responses to all 65% design review comments.

4) FPE Certification: Submit in the same manner as the 65% DD submittal

e. 100% Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for bidding/construction.

1) Drawings & Specifications: ALL ENGINEERS AND ARCHITECTS PROFESSIONAL “STAMPS” SHALL BE ON THIS SET OF DOUMENTS. Provide one 22”x34” size D set, four 17”x22” size C sets and two 11”x17” size B sets of FINAL construction drawings (one set of the 11”x17” size drawings to be unbound). Provide two set of FINAL fully edited specifications (specs in a 3-hole punch notebook, printed on both sides of the paper). Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Provide two CD electronic copies of the entire package (Construction Drawings, Specifications, Design Analysis and Cost Estimate). The drawings shall be as both AutoCAD (2017)/BIM, and PDF format both in individual files per drawing and a combined drawing PDF file. The specifications shall be in separate WORD documents and separate PDF files for each specification section. Also, provide a combined PDF file for each complete volume of the specifications. Coordinate the naming & numbering of the files with the COR.

2) Cost Estimate: Submit FINAL CostWorks cost estimate in the same manner as previous submittal.

3) Design Analysis: Submit FINAL and complete Design Analysis documents including all calculations for each discipline. Submit in the same manner as the previous submittals. Include A/E responses to all design review comments.

4) FPE Certification: Provide a FINAL certification letter from a registered Fire Protection Engineer stating that the FINAL plans and specifications are in compliance with the current Life Safety Code (LSC) and applicable National Fire Protection Association (NFPA) code

2. At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR “CONSTRUCTION DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

3. The VA Staff shall have a minimum of 16 business days to review and coordinate each A/E design submission. If the VA work load does not allow for a thorough review within the 16-day time frame, the A/E shall not proceed to the next design phase until comments have been received from the VA. The A/E will be entitled to a time only contract extension for the number of VA review days beyond 16 days.

D.

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

2.

Two Weeks after Receipt of the Notice To Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

3.

100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E.

ADDITIONAL SERVICES:

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E should submit survey information for the Schematic Review.

Critical Path Method PHASING MEETINGS

A.

If required and prior to submission of Schematic material, the A/E shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements.

B.

Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the A/E within two weeks of receipt. The A/E will then use this information in preparing their schematic, design development, and construction document submissions.

A.

SITE DEVELOPMENT: Submit the following:

Development concept showing proposed buildings and structures

Landscape drawings with plant groupings

Topographic, utility, and landscape survey

Layout plan showing location of:

* Fire Access

* Accessible spaces

* Van spaces

* Service area(s)

* Entrances and exits

* Walks

* Inlets

* Contractor's staging area

* Vertical and horizontal road alignment

* Paving joint patterns

Grading plan showing:

* Existing contours

* Proposed contours

* Spot elevations at structure corners, entrances, equipment pads, etc.

* First floor elevations

* Rim and invert elevations on storm drainage fixtures

* Erosion and sediment control

Rock excavation (quantity)

Planting plan showing:

Site details

Landscape details

Signage plan and schedule

Specifications

Submit site and landscape plans at an appropriate scale to show all work involved.

Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase.

B.

ARCHITECTURAL: Submit or show the following:

Location of:

* Stair(s)

* Ramp(s)

Floor Plans/Drawings:

* Pipe tunnel

* Reflected ceiling4

* Equipment floor plans 1:50 (1/4 inch) scale5

* Demolition plans6

Room names and numbers7

Exterior dimensions/total building gross area

Size and shape of all departmental functions and services9

Door locations, sizes, and swings

Wall thickness and chase walls

Handrail location/dimensions

Fixed equipment

Equipment elevations and details

Plumbing fixtures

Wheelchair accessible facilities

Wall sections12

Building sections13

Finish grades at corners, entrances, exits, platforms and ramps

Lead-lined and radio-frequency-shielded partitions14

Fire extinguisher cabinets14

Spray-on fire proofing (see fire protection)

Construction details15

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules

Interior details, elevations, sections

Finish schedule16

Graphics and signage17

Color rendering

Specifications

Lead abatement18

Lead abatement specification19

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

B.

NOTES:

1.

Use lines between spaces to indicate the centerline of the partition (for schematics only).

2.

Indicate doors with a slash mark.

3.

Along the corridor, the line shall represent the corridor side of the partition.

4.

Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5.

Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal.

6.

Indicate existing finish schedule and notes on plan.

7.

Label as required for schematic drawings. Coordinate new room numbering with medical center.

8.

Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.

9.

Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).

10.

If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

11.

Define the relationship of the finish ground floor to finish grade at major entrances and docks.

12.

Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.

13.

Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

14.

Identify psychiatric areas where special considerations are required to ensure the safety of patients (e.g. hard ceilings, safety glazing, etc.).

15.

Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

16.

Indicate all building systems, materials, and future expansion, if applicable.

17.

Submit a drawing for all which is part of the construction contract.

C.

FIRE PROTECTION: Submit the following:

Fire protection narrative:1

Existing to be modernized

* Kitchen extinguishing systems

Floor Plans/Drawings:3 & 4

* Sprinkler/standpipe riser supply piping

* Termination of sprinkler main and inspector test drains

* Sprinkler alarm valves

* Waterflow and tamper switches

* Sprinkler system fire department connections

* Sprinkler design hazards per

NFPA 13

* Exit signs and emergency lighting

* Occupied areas not protected by automatic sprinklers

Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

* Fire alarm system

* Annunciator panels

* Pull stations

* Flow switches

* Audio-visual devices

* Smoke detectors

* Duct smoke detectors

* Smoke dampers

* Fire dampers

* Fire alarm risers5

* Exit signs

* Emergency lighting

* Fire sprinklers

* Standpipes

* Fire hydrants

* Fire pumps

* Post indicator valves

* Sectional valves

* Fire extinguisher cabinets

* Electromagnetic door hold open devices

Wall sections indicating fire resistive ratings

Staff sleeping rooms

Excavation plan signage

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

* Fire pump system (capacity and pressure)

* Elevation and isometric view of fire pump

* Stairwell sign

* Annunciator panel

Interconnection of fire alarm system with:

* Smoke dampers

* Air handlers

* Elevator controls

* Kitchen fire extinguishing and fire pump system

* HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Height/configuration of storage racks and shelving

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

C.

NOTES:

1.

Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2.

Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.

3.

Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4.

At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5.

Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.

D.

INTERIOR DESIGN: Submit the following:

Design solution for interior spaces:

* Perspectives

* Plans

* Details

* Elevations

* Sections

* Wayfinding

* Floor patterns

* Wall patterns

* Lighting

* Signage

* Handrails

* Bumper guards

Specification section 09050

Finish schedule

Exterior colors and materials

Sample boards for interior and exterior materials, products, and finishes

Edited carpet and wallcovering specifications

Specifications

Keyed Finnish plans

Interior design details, elevations, and sections

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

D.

NOTES:

1.

Provide a document of data collected in interior design programming. Include collection and analysis of data from the VAMC project coordinator and interior designer. Data includes, but is not limited to the following: existing interior and exterior design and materials, light, safety, patient profile, customer’s “vision” or desired image, public vs. private spaces, complete signage package, goals of customer, relationship to existing facilities, future expansion/renovation plans, regional influences, etc.

2.

Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales. Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical patient and toilet rooms, lobbies, atriums, eating spaces, chapels, waiting rooms, and exam rooms. Show the relationship among departments and functions, and between public and private spaces.

E.

STRUCTURAL: Submit the following:

Three alternative structural systems for typical bays1

Structural plans6

Sections

Details

Size/location of:

* Columns

* Beams

Lateral load resisting elements

Load bearing walls

Slabs

Foundations

Elevations

Schedules

General notes

Boring logs

Subsurface investigation report

Estimated quantity of rock

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

E.

NOTES:

1.

When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system.

2.

Include vertical and lateral load design for CD submission.

3.

Include foundation and fireproofing.

4.

Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

5.

Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work together with the proposal of the consultant recommended as most qualified.

6.

If there is only a CD submission, provide a Structural Engineering Analysis Submission within six weeks from the notice to proceed including sketches, calculations, and cost estimates of three alternative structural systems for typical bays, boring location plan for subsurface investigation, and consultant qualifications. For vertical expansion projects, analyze existing structure for structural feasibility.

F.

PLUMBING: Submit the following:

Narrative:

* Existing plumbing systems to be used and necessary modifications

Floor Plans/Drawings:

* Identify

Existing plumbing fixtures w/VA numbering system

New plumbing fixtures w/VA numbering system

New medical gas outlets

New laboratory gas outlets

* Size of pipe

* Equipment schedule

* Demolition plans

* Riser diagrams

* Legend, notes, and details

Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection)

Location of emergency eyewash and shower equipment

Calculations (equipment & piping)

List of Required Contract Specifications

Contract Specifications

PLUMBING (cont.):

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch).

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

G.

SANITARY: Submit the following:

Narrative:

* Existing sanitary systems:

underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

* Provide water analysis & expected yield if well required

* Circulation study to assess emergency vehicle access

Utility Plans/Drawings showing existing and new sanitary systems:

* Locate/size

Fire hydrants

Sectional and post indicator valves

Backflow preventer

* New irrigation system

* Profiles of sanitary & storm sewers

* Demolition Plans

* Legend, notes, and details

Calculations

List of specifications

Contract Specifications

G.

SANITARY (cont.):

Submit utility drawings at same scale as provided for Site Development drawings.

Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the schematics phase.

Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the design development phase. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).

H.

HVAC: Submit the following:

Tentative location/sizes:

Louvers:2

Selection of HVAC equipment

Catalog cuts of equipment

Room by room heating and cooling loads

Zone by zone heating & cooling loads

Building block heating & cooling loads

Tabulation of steam consumption

Psychometric chart for air handling unit

Coil entering and leaving conditions

Fan motor heat gains

Consumption of humidification loads

Sound/acoustic analysis

Room-by-room air balance charts4

Chilled water plant:5

* Quantity and type of chillers

* Capacity in tons of refrigeration

* Electrical equipment

Heating system:

* Total heating load

* Domestic hot water load

* Humidification load

* Equipment steam demand

* Zoning of heating system

HVAC floor plan:6

* Main supply, return and exhaust ductwork

* Volume dampers

* Fire and smoke partitions

* Fire and smoke dampers

* Smoke detectors

* Automatic control dampers

* Air quantities for each room

* Air inlets/outlets

* Rises and drops in ductwork

* Expansion loops

* Anchors

* Vales

* Drip assemblies

* Balancing fittings

Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7

Schematic control diagrams8

HVAC demolition drawings

Phasing plan

Equipment schedule

Seismic bracing

VA symbols and abbreviation

Selection of

* Pumps

* Fans

Sizing and selection of

* Expansion tanks

* Steam to hot water convertor

* Heat exchangers x

Sound analysis

Complete selection data

Outside chilled water and condenser water distribution9

Standard detail drawings

Automatic temperature control drawings10

HVAC specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

H.

NOTES:

1.

Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building.

2.

The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts).

3.

Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4.

Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces.

5.

Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6.

Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.

7.

Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.

8.

Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC) and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in ECC.

9.

Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10.

Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

I.

ELECTRICAL: Submit the following:

Narratives:

* Life cycle analysis for electrical systems

Location and size of:

* Electrical distribution equipment

Drawings showing:

* Electrical plot plan of existing and proposed underground power (including manholes)

* Emergency Life Safety Equipment (see fire protection)

* Symbols, note, abbreviations

Method of voltage drop and demand calculations

Utility company requirements

Load calculations for normal & emergency use

Drawings:

* Lighting layouts

* Power layouts

* Signal layouts

* Specialty area layouts

* Demolition plans

Riser diagrams

Branch circuit wiring (typ.)

Location and size of:

* Primary distribution switchgear/switchboard

* Engine-generator sets

* Substation/padmounted transformer

* Manholes

Location of smoke dampers and duct smoke detectors

Interconnection of electrical control equipment with HVAC equipment (see fire protection)

Fire alarm and signal riser diagrams (see fire protection)

Calculations for emergency generator(s)

Phasing scheme

Electrical details

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

I.

NOTES:

1.

Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2.

Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3.

Electrical, signal and telephone closets must stack vertically.

4.

Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

J.

EQUIPMENT: Submit the following:

Activation Equipment List (Excel format)

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

K.

STEAM GENERATION: Submit the following:

Report on new and existing steam loads1

Life-cycle cost analysis of steam supply alternatives

Analysis of alternate plant locations

Life-cycle cost analysis for alternative types of equipment

Life-cycle cost analysis for heat recovery alternatives

Plot plan with new and existing plant locations

Fuel related storage and handling facilities

Alternate plan view layouts of new and existing plant

Plot plan of steam generating facility2

Catalog cuts on equipment from two manufacturers

Plans/sections/locations of:

* Equipment

* Major piping

* Pipe supports

Demolition

Schematic flow diagrams of all piping systems

Calculations:

* Major piping systems

* Steam load

* Control and regulating valve

* Flowmeter systems

* Steam trap

* Heating and ventilating system

* Steam piping

Schedules

Equipment lists

Verification of emission regulations

List of standards and details

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

K.

NOTES:

1.

Include maximum and minimum summer and winter demands and total annual production. Provide break-down of new steam loads into categories of end use such as building heating, humidification, reheat, domestic hot water, sterilization, line losses, kitchen, and laundry.

2.

Show boilers, pumps, heat recovery devices, tanks, and emission control devices.

L.

STEAM DISTRIBUTION (OUTSIDE): Submit the following:

Life-cycle cost analysis of steam distribution system

Existing underground utilities

Performance requirements for steam traps

Calculate pipe stress

Select expansion facilities for piping

Location of:

* Manholes

* Pipe expansion devices

Profile drawings including existing utilities

Plan views/sections/dimensions for major piping, pipe layout and pipe supports of:

* Manholes

* Trenches

* Tunnels

Demolition Plans

Submit outside steam generation plans at an appropriate scale to show all work involved.

Submit outside steam generation plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated outside steam generation plans incorporating all revisions required by comments from the design development phase.

M.

OMIT SOLID WASTE DISPOSAL SYSTEM INCLUDING INCINERATION: Submit the following:

Incineration report including:

1. amount and type of waste (new & existing)

2. emissions regulations and types of emissions controls required

3. life-cycle cost analysis on alternatives for waste disposal

4. calculations of equipment sizing and description of types of equipment

5. viable alternatives for waste disposal

Evaluation of capability of existing incinerator

Complete description of existing processing system

Tests to determine remaining service life and capacity of system

Plot plan with new plant location and location of existing plant

Plan view layout of new system or existing system showing new equipment location

Load calculations on amount and types of waste

Plot plan with location of new processing system

Plans/sections showing locations of:

* Equipment

* Major piping

Demolition

Catalog cuts (2 min.) of equipment selections

Emissions control devices

Schedules

Equipment lists

List of standards to be furnished later

List of special details to be furnished later

Verification of applicable emissions regulations affecting design or operation

Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

N.

AUTOMATIC TRANSPORT: Submit the following:

Automatic transport systems (ATS):

* Narrative w/ recommended improvements for exiting system

* Traffic study including existing and proposed ATS w/ alternate methods of distribution

Changes to existing systems (arch. dwgs.)

Hoistway (arch. dwg.)

Machine room vents (arch. dwg.)

Type of ventilation (mech. dwg.)

Electrical requirements (elect. dwg.)

Drawings:1, 2, & 3

* Automatic Transport Systems

* Elevators

* Dumbwaiters

* Other ATS systems

Sizes/dimensions/details:

* Hoistway enclosures

* Pits

* Pit ladders

* Machine area ladder and railings

* Entrances

* Machine rooms

Locations/dime…