580-20-106 SOW SALLY PORT.pdf

Install Sally Port in NU 6F Project No: 580-20-106

Scope of Work 1 Foreword

1.1 Sixth floor has inpatient-area that requires one single locked sally port for facility entry of patients, staffs, visitors, and suppliers to ensure safety and prevent patient elopement. The contractor shall build new sallyport for unit 6F near existing nurse-station to comply with design and physical security guidelines.

1.2 Contractor shall provide all labor, materials, tools, equipment, expertise, administration, supervision, and transportation as necessary to perform all work in accordance with provided construction specifications, drawings, all documents attached to this contract, all terms and conditions of this contract, and this statement of work.

1.3 This document does not relieve the contractor of their professional responsibility to comply with all local and federal construction and environmental codes and to perform and complete a fully coordinated job.

2 General Project Description

2.1 Contractor shall completely prepare site for uninterrupted hospital operations, including demolition, relocation and alteration of existing condition, and furnish labor and materials and perform work for construction as required by provided drawings and specifications.

2.2 Work includes general construction, alteration of existing condition, metal works, finishes, specialties, fire suppression, electrical, communication, and certain other items as required by provided construction documents. This Scope of Work is not considered to be a comprehensive description of work details for this project. All work shall be completed per the plans/drawings and specifications.

3 General Construction Requirements

3.1 Prior to any mobilization and construction, the contractor shall request and have an approved Infection Control Construction Permit, risk assessment, construction Safety Plan, and an Interim Life Safety Measures Certification from the VAMC. Also, project/construction schedule, schedule of values/prices and construction phases must be provided and approved by Contracting Officer

(CO).

3.2 The entire project’s associated construction and temporary works shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, UBC, local, Federal and industry requirements and regulations.

3.3 Contractor shall comply with and post on-site the following documents:

a) Interim Life Safety Measure Assessment

b) Infection Control Risk Assessment

c) Preconstruction Risk Assessment

3.4 Project Record Drawings: The Contractor will maintain a set of Record

Drawings. The Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings will be available for review by the VA Project Manager at all times.

3.5 The following milestone dates shall be incorporated into the contractor’s schedule.

3.5.1 Submittal Schedule and log shall be provided within ten (10) calendar days after Notice to Proceed. Contractor shall provide it to the Contracting Officer’s Representative (COR) for approval and shall include the dates for submission of Shop Drawings, Product Data, and Samples.

3.5.2 All Shop Drawings, Product Data and Samples shall be submitted and approved by the VA within thirty (30) calendar days after Notice to Proceed. The VA will provide the Contractor with written comments within 15 business days after receiving each submittal.

3.5.3 The Contractor shall submit a construction schedule within ten (10) calendar days after Notice to Proceed. The construction schedule shall be prepared in terms of calendar days (not working days). Once the construction schedule is submitted by the Contractor and approved by the CO, no lateness in the schedule shall be tolerated without the CO’s approval.

3.5.4 A pre-construction meeting shall be held within ten (10) calendar days after award of Contract. During the construction, the Contractor shall attend all weekly construction progress meetings. The meeting schedule and place will be discussed in the pre-construction meeting.

4 General Contract Requirement

4.1 Contractor shall work during normal working hours of 6:00 a.m. to 6:00 p.m., Monday through Friday. Contractor may work earlier or later in the day, after business hours, on weekends or on Federal Holidays with prior approval from the Contracting Officer’s Representative at no additional cost to the VA.

4.2 Execute work to interfere as little as possible with normal functioning of MEDVAMC Medical Center, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure.

4.3 The following legal holidays are observed by this Government Agency:

New Year's Day (January 1).

Birthday of Martin Luther King, Jr. (Third Monday in January).

Washington's Birthday (Third Monday in February).

Memorial Day (Last Monday in May).

Juneteenth National Independence Day (June 19).

Independence Day (July 4).

Labor Day (First Monday in September).

Columbus Day (Second Monday in October).

Veterans Day (November 11).

Thanksgiving Day (Fourth Thursday in November).

Christmas Day (December 25).

and any day declared by the federal government as holiday.

5 Project Meetings

5.1 Each week the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the CO. The meeting shall be same day, time, and place each week.

5.2 Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the CO. Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting.

All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes shall be distributed to all attendees within 48 hours after change notice.

6 Safety and Security

6.1 Contract workers under this project will require a VA issued identification card (PIV badge) before the start of construction work at the Houston VAMC. There is no charge for the badges; however, multiple trips to MEDVAMC facility may be required.

6.2 Contract employees, including all subcontractor employees, must be TB tested and receive a flu shot (each year under the contract performance) if they will work within the VA Hospital Building 100. A letter from the prime contractor shall be submitted to the CO prior to work commencing that all staff members are TB negative, and the flu shot was received.

6.3 All contract personnel are subject to inspection of personal effects when entering or leaving the project site.

6.4 Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in authorized areas. Contractor shall abide by all police requirements. Parking in designated patient parking areas is strictly prohibited. Parking for unloading equipment necessary to perform the work will be authorized in advance by the COR prior to starting the project.

6.5 No photography of VA premises is allowed without written permission of the Contracting Officer. The Contractor and workforce personnel shall not post or discuss government facility activities on unauthorized public media.

--- End---