580-20-106 RFIs SALLY PORT.pdf

580-20-106 | INSTALL SALLY PORT RFI

CLARIFICATIONS/RESPONSES 12-18-24

1. Are there specific requirements for hardware given this Sally Port is located in the

MH facility?

ANSWER: Refer to Door Hardware specification 08 71 00 for Mental Health requirements related to each door hardware set.

2. Where will contractors be required to access/exit the building and bring up supplies?

ANSWER: Green or Blue freight elevator. See 6th Floor VA Map.pdf attached.

3. Is there a staging area outside the building for a trash dumpster? If so, where will it be located?

ANSWER: Yes. See Site Plan Updated.pdf attached.

4. Where will contractors be required to park?

ANSWER: See Site Plan Updated.pdf attached.

5. Please provide information and/or plans for contractor parking and exterior staging areas. Specifically, we need to identify locations for:

a. 40-foot storage containers

b. Portable toilets

c. Dumpster/disposal area

ANSWER: See Site Plan Updated.pdf attached.

6. Please clarify any space limitations or designated areas for these items listed above.

ANSWER: See Site Plan Updated.pdf attached. Note Parking lot is not dedicated to project.

Space may be allotted for staging as necessary and requires COR approval.

7. Per the life safety plans (GI010), corridor C6B-302 is designated as an egress corridor and must remain accessible for egress during the entire construction period?

ANSWER: Yes. Maintain Corridor C6B-302 as a designated egress path.

8. Please confirm if there is an approved interior staging area for materials and equipment needed onsite, considering that this is a high-risk elopement environment.

ANSWER: Staging is available inside the contractor’s project space.

9. Additionally, please specify if materials must be transported in and out daily or if small quantities can be staged in a designated area within the site.

ANSWER: Small quantities may be stored onsite inside project area, but cannot disrupt or infringe in normal operations of non-construction related areas.

10. Please confirm whether construction work is to occur during regular business hours, or if off-hours or weekend work is required.

ANSWER: Reference SOW 4.1; 6:00 am to 6:00 pm. Reference SOW 4.2. Heavy noise work may have to be done during off hours, if coordinated in advance with the COR and at no additional cost to the government. Shutdowns may be required on a case-by-case basis, and the time shall be planned and coordinated in advance with the VA and receive the COR’s approval.

11. The door schedule specifies sizes and dimensions but not manufacturer preferences, alarm requirements, or specialty needs (anti-ligature, etc.). Can you provide more clarity on door requirements for this project.

ANSWER: Refer to Door Hardware specification 08 71 00 for Mental Health requirements related to each door hardware set. Refer to Physical Access Control Systems spec 28 13 00- 2.1/I for basis-of-design equipment.

12. Keynote 2.32 on sheet AD001 says to relocate equipment to the other side of the room.

Please confirm that the VA will be responsible to relocate this equipment. If the contractor is required to relocate the equipment, please provide a list and description of what is to be relocated.

ANSWER: The contractor is responsible for relocating the equipment once the door has been removed. It is one piece of equipment, it is a blanket warmer, and the contractor shall cover and protect the equipment until it is ready to be re-installed by the contractor. This piece of equipment was viewable during the on-site pre-award walk‐ through.

13. Are there noise restrictions?

ANSWER: Yes. Reference SOW 4.2. Heavy noise work may be done during off hours if coordinated in advance with the COR and at no cost to the government.

14. Will there be an Asbestos statement included with the project documentation?

ANSWER: No. Hazardous materials are not expected to be encountered during construction.

15. Will we have access to government-owned on-site dumpsters to dispose of construction debris?

ANSWER: No.

16. The plans mention matching the existing VCT. Could you provide the product details?

ANSWER: 12X12-1/8" ARMST #51908 PEWTER 12X12-1/8" ARMST # 51899 COOL WH.

17. Could you share the walkthrough sign-in sheet?

ANSWER: See Sign-In Sheet attached.

18. Can the Superintendent also be the Prime Contractor’s Commissioning Manager during commissioning?

ANSWER: There is no commissioning for this project.

19. Is any commissioning required on this project?

ANSWER: Commissioning is not required. Only TAB on existing terminal units, supply & return grilles.

20. Can the Project Manager also be the quality control manager?

ANSWER: Yes.

21. Is a Full Time Quality control manager required on this project?

ANSWER: No, however Quality Control must be implemented as per project specifications.

22. Is a Full Time Site Safety Health officer required on this project?

ANSWER: Yes.

23. Can the Superintendent also be the site safety supervisor?

ANSWER: The superintendent can be the site safety supervisor if they are properly qualified.

24. As is typical for most VA projects can the QC plan be implemented by the onsite superintendent and administrated by the PM without additional staff (other than what is required for commissioning) as call for 01 45 00.?

ANSWER: Yes, QC and safety plan can be implemented by superintendent, and Project Manager without additional staff if they are sufficiently qualified.

25. Is this project Tax Exempt?

ANSWER: The government’s tax exemption does not pass down to contractors per FAR

29.303. However, contractors can follow their state codes and may receive tax exemption per FAR 29.305.

26. Is there any reason to believe the slab has moisture in it and moisture remediation will be needed?

ANSWER: Contractor to perform necessary testing prior to installation of floor finishes per spec 09 05 16.

27. Have other areas on this floor needed moisture remediation on the concrete slab?

ANSWER: There is no reason to believe moisture remediation is necessary at this time.

Contractor to perform necessary testing prior to installation of floor finishes per spec 09 05 16.

28. Will this project be done in phases?

ANSWER: Yes. Reference sheet GI03 for phasing plan.

29. How many areas will we be given at a time?

ANSWER: See GI03 for phasing plan. Contractor shall complete Phase I to the government’s satisfaction before they may move onto Phase II.

30. Where do we need to vent air to the outside of the building for the ICRA?

ANSWER: Contractor will need to connect a HEPA filter unit to an outdoor exhaust vent and run duct work through room (6B-326) window to expel construction dust outside.

Please see plan below, with the redlined duct to be used in accordance with VHA ICRA-

1.2 (October 2024) attached.

31. Will we have to remove a window in each room to vent air outside or is there another means of venting air from the space to achieve the negative pressure required by ICRA?

ANSWER: No windows should be removed EXCEPT for 6B-326.

32. Will temporary sprinklers be required?

ANSWER: If sprinkler system is placed out of service, Fire Watch Procedures must be in place until restored.

33. Will the contractor be required to turn the existing sprinkler heads up during construction if ceilings are removed?

ANSWER: Yes, unless contractor can propose alternative solution to be approved by COR.

34. Will we have to test and balance the HVAC system after the work is complete?

ANSWER: Yes. Ref. spec 23 05 93. The 50% TAB is not required. TAB shall be performed prior to construction/demo, and upon project completion.

35. Who is the manufacturer of the current Nurse Call system?

ANSWER: Rauland Responder

36. Please provide a contact for who services the current Nurse Call System?

ANSWER: Lonestar 972-336-0000

37. Who is the manufacturer of the current Fire Alarm system?

ANSWER: Honeywell—Notifier

38. Please provide a contact for who services the current Fire Alarm System?

ANSWER: Firetron

(800) 575-8766 www.firetron.com

39. Who is the manufacturer of the current Security and Access Control system?

ANSWER: HID global systems 800-237-7769

40. Please provide a contact for who services the current Security and Access

Control System?

ANSWER: DAC, 713-975-8160, www.dac-inc.com

41. Please provide a contact for who services the current CCTV camera.

ANSWER: DAC, 713-975-8160, www.dac-inc.com

42. Is there any chance of uncovering hazardous materials?

ANSWER: No hazardous materials are expected to be encountered during construction.

43. Who is the existing signage vendor for this VA?

ANSWER: Signage is not required to be added or replaced in this project. REF: AI721:

Keynote 12.19 Welcome sign shall be removed and reinstalled per plans by the contractor. New signs will be purchased and installed by VA.

44. Are doors to be factory finished or field finished?

ANSWER: Reference spec 08 14 00 for finish requirements.

45. Are any of the toilet and bath accessories going to be provided by the VA?

ANSWER: No toilet or bath accessories are part of the scope of work.

http://www.firetron.com/ http://www.dac-inc.com/ http://www.dac-inc.com/

46. Are the cubicle curtains going to be provided by the VA?

ANSWER: Cubicle curtains listed on AC 131, Gen. RCP Note 3 which notes that existing cubicle curtain tracks to be removed and re-installed by the contractor.

47. Will there need to be insulation above the new ceilings?

ANSWER: No above ceiling insulation is indicated or required.

48. Can you provide a detail of how we need to patch the plumbing/electrical trenches with concrete?

ANSWER: All plumbing and electrical conduit / piping should be within plenum space below level 6 floor plate.

49. When touch-up painting, can we go doorway to doorway, or do we have to go corner to corner?

ANSWER: Contractor to determine extent of touch-up required to produce consistent finish color; refer 09 91 00 “Painting”, part 3.10 for specific directions.

50. On Drawing Sheet Number AF711, I do not see a legend that addresses how we are to handle the transitions?

ANSWER: On AF711, Details 1 through 4 show transitions from each of the flooring materials listed in the room finish schedule above.

51. On Drawing Number AD001, comment 2.06 Calls out removing the door that was just installed and installing a new window as part of Phase II. I did not see a section that correlates to Phase II, and it seemed odd to remove a door and install in a window right after the door is installed. Will there be additional callouts for Phase II in an ongoing situation?

ANSWER: Keynote 2.06 is shown at (2) door locations. Door at end of Corridor C6B-302 should remain during phase 1 for egress purposes and then be replaced with a new window during phase 2. Door for HD NUR room 6B-389 should simply be demolished and is not meant to be replaced with a window, as depicted on sheet AE101.