36C25625Q1291 - Sources Sought Transfer Switch.docx

Intent to Sole Source/ Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

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1. Title: Installation of Automatic and Manual Transfer Switches at Pineville, LA, 71360.

2. Purpose:

The Alexandria Veterans Affairs Health Care System needs replacement of (2) automatic transfer switches that serve inpatient mental health and the supply and installation of one (1) manual transfer switch that will serve our Fleet program office.

Must be in compliance with the Nonmanufacturer Rule, Buy American Act, Trade Agreement, may include estimated industry pricing information for market research for Pineville, LA, 71360.

a) Notice of Intent to Sole Source. If there are no responses to this notice, a determination by the Government not to compete based upon responses to this notice is solely within the discretion of the Government to sole source the requirement. No response is a response.

b) Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to provide the following:

a) The Contractor shall replace two Automatic Transfer Switches in Building 9 Room 110 and install one New Manual Transfer Switch outside of Building 171 in accordance with the Statement of Work (SOW) located at Alexandria VA Health Care System 2495 Shreveport Hwy 71 North Pineville, LA, 71360.

4. Place of Performance:

Alexandria VA HealthCare System, 2495 Shreveport Hwy 71, Pineville, LA, 71360

5. Period of Performance:

90 days After Receipt of Contract.

6. Responses Requested: The Alexandria VA HealthCare System requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a) Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

b) Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c) Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406? Offer must answer all questions below.

1) Does your company exceed the 500-employee alternative size standard for nonmanufacturers?

2) Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied?

3) Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice?

4) Does your company supply the end products of a small business manufacturer or processor made in the United States?

5) Is your company considered small under the NAICS code 335313.

6) Do you (offer) manufacture the product yourself or a distributor of the items being researched above?

7) Are you an authorized distributor/reseller/Servicer? Provide evidence from original equipment manufacturer (OEM).

8) Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

9) Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

10) Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

11) Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

12) Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

13) Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

14) What is your schedule of delivery after receipt of order for the name brand or equal product?

15) For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for name brand or equal product.

16) Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.

17) Contractors may provide an estimated industry pricing for name brand or equal product for market research and budgetary purpose.

7. Opportunity:

a) NCO 16, is seeking information from potential contractors on their ability to provide this requirement. THIS IS A NOTICE OF INTENT TO SOLE SOURCE and SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the Alexandria VA HealthCare System in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

8. Instructions and Response Guidelines:

a) Sources Sought responses are due by 08/12/2025 at 3:00 PM (CST) via email to t.miller@va.gov. Telephone requests or inquires will not be accepted. Public Information will not be provided and shall be utilized to the full extent possible. This a New Requirement.

b) The subject line shall read: 36C25625Q1291 - Sources Sought – Transfer Switch Replacement, Pineville, LA. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 6(a) - 6(c17).

c) Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by Alexandria VA Medical Center (AVAMC) as "market research" and will not be released outside of the Alexandria VA Medical Center (AVAMC) Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

d) In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

9. Contact Information:

Contracting Specialist, T Miller Email address: t.miller@va.gov

10. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses

Your responses to this notice are appreciated.

36C25625Q1291 - Sources Sought – Automatic Manual Transfer Switches, Pineville, LA

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See Statement of Work (SOW) Below:

STATEMENT OF WORK

FOR

Installation of Automatic and Manual Transfer Switches

Alexandria VA Health Care System 2495 Shreveport Hwy 71 Pineville, Louisiana 71360

Automatic and Manual Transfer Switches

A. General Information:

1. Title of Project: Replace 2 Automatic Transfer Switches and install 1 Manual Transfer Switch

B. Background:

1. The Alexandria Veterans Affairs Health Care System needs replacement of (2) Automatic transfer switches that serve inpatient mental health and the supply and installation of a manual transfer switch that will serve our Fleet program office.

C. Place of Performance:

Alexandria VA Health Care System 2495 Shreveport Hwy 71 North Pineville, LA, 71360

D. Period of Performance:

1. 90 days After Receipt of Contract.

E. Scope Of Work:

1. The Contractor shall replace two Automatic Transfer Switches in Building 9 Room 110 and install one New Manual Transfer Switch outside of Building 171 located at Alexandria VA Health Care System 2495 Shreveport Hwy 71 North Pineville, LA, 71360.

Automatic Transfer Switch ASCO 7000 Series 260 AMP 9-1 Ats Serial# 965694-1 9-2 Ats Serial# 965694-2

Manual Transfer Switch ASCO Series 300 400 AMP New Component to be supplied

2. The Contractor shall provide all labor, tools, parts, and material for removal, replacement, installation and disposal of the Transfer Switches. The contractor shall do the following:

3. Mental Health Building 9 Room 122B:

Automatic Transfer Switches:

a. Remove two existing 250amp Automatic Transfer Switches

b. Provide and install two new 3 phase 120/208volt 260-amp ASCO 7000 series Automatic Transfer Switches.

c. 3 Phase 3 Pole (solid neutral).

d. Reconnect control wiring for remote start and elevator selector.

e. Without Maintenance Bypass Feature.

f. Work to be scheduled for afterhours or weekends.

g. A two-week notice will be required to be submitted to the COR prior to the beginning of work.

h. VA Electricians will assist the contractor in de-energizing circuits.

i. Completion of work ## days from notice to proceed.

4. Building 171 Outside:

a. Remove one 400-amp freestanding disconnect serving Building 171.

b. Provide and install one new 3 phase 120/208volt 400amp NEMA 3R freestanding ASCO series 300 Manual Transfer Switch. Emergency wired to Cam Lock Box for generator use. (Cam Lock Box provided by VA).

c. 3 Phase 3 Pole (solid neutral).

d. Without Maintenance Bypass Feature.

e. Work to be scheduled for afterhours or weekends.

f. Two-week notice required to COR prior beginning of work.

g. Utility providers (CLECO) will need to be contacted to de-energize the feeder to existing disconnect and when re-energizing the new Manual Transfer Switch.

h. Completion of work 45 days from notice to proceed.

5. Startup/ Commissioning:

a. The Contractor shall provide an ASCO Power Certified Technician for startup and commissioning of each switch upon energizing new Transfer Switches.

b. Contractor to provide an ASCO Power Certified Technician to train VA electricians and program each switch to the VA Electricians desired settings.

c. Contractor to provide COR with Operating and Owner’s manual along with warranty information.

F. Contract Award Meeting:

1. The contractor shall not commence performance until the pre-award meeting and a notice to proceed is issued.

G. Physical Security & Safety Requirements:

1. The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for people violating the law.

2. The Contractor and their personnel shall always wear visible identification while they are on the premises.

3. Contractor required to obtain identification badge from police service Bldg. 142T

4. Smoking is prohibited inside/outside any building.

5. Possession of weapons is prohibited.

6. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

H. Travel:

1. The contractor is responsible for providing all necessary travel and material delivery to the AVAHCS. This cost shall be included in the contract.

I. Competency Of Personnel Installing Equipment:

1. Contractor shall be Fully Qualified based upon training and on experience in the field. For training, the technicians shall have successfully completed a formalized training program, for the specific equipment located within AVAHCS.

2. The Contractor shall comply with NFPA 70E, Standard for Electrical Safety for the Workplace.

3. The Contractor shall comply with NFPA 70, National Electrical Code.

4. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

5. The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.

J. Government personnel observed Holidays:

1. The Government hereby provides notice, and the Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

2. In addition to the days designated as holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order

· Any other day designated by the President’s Proclamation

3. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked. Normal business hours are Monday through Friday from 8:00am to 4:30pm.

K. Payment:

1. Invoices shall be paid on a monthly basis. Invoices, MUST INCLUDE, at a minimum, the following information: Contract No., Purchase Order No. The number of hours worked should be submitted on a spreadsheet, monthly in arrears so the number of hours can be compared to the total hours documented on Maximo work orders.

2. The offeror shall submit quotes upon completion. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Point of Contact (POC). A properly prepared invoice will contain:

1) Invoice Number and Date

2) Contractor’s Name and Address

3) Accurate Purchase Order Number

4) Supply or Service Provided

5) Total Amount Due

3. Payments shall be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in a task order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted

END