36C25625Q1171_1.docx

36C25625Q1171

A.1 COMBINED SYNOPSIS/SOLICITATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

2. The combined synopsis/solicitation number is 36C25625Q1171.

3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05 (eff. 06/11/2025)

4. This requirement is Total SDVOSB Set Aside. The North American Industry Classification System number is 541380 with a size standard of 19 Mil.

5. Place of Performance:

Overton Brooks VA Medical Center 510 E. Stoner Avenue, Basement BE 30 Shreveport LA, 71101

6. Period of Performance: The period of performance will based upon the day of award with a Base Year of 12 months and four (4) 12-month optional performance periods.

7. All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Rhonda Gibson at Rhonda.gibson2@va.gov no later than 10:00A.M. Central Time on 22 July 2025. Please ensure you answer ALL questions.

8. Quotes are due no later than 30 July 2025 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contract Specialist, Rhonda Gibson at rhonda.gibson2@va.gov

APPLICABLE Provisions and Clauses:

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications –Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Rhonda Gibson rhonda.gibson2@va.gov 713-350-2900

PLACE OF PERFORMANCE

ADDRESS

Overton Brooks VAMC

510 East Stoner Ave

Shreveport LA

COUNTRY

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Page 1 of

Combined Synopsis/Solicitation Notice

SECTION B – CONTINUATION OF COMBINED SYNOPSIS-SOLICITATION

B.1 COMBINED SYNOPSIS/SOLICITATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

2. The combined synopsis/solicitation number is 36C25625Q1171.

3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05 (eff. 06/11/2025)

4. This requirement is Total SDVOSB Set Aside. The North American Industry Classification System number is 541380 with a size standard of 19 Mil.

5. Place of Performance:

Overton Brooks VA Medical Center 510 E. Stoner Avenue, Basement BE 30 Shreveport LA, 71101

6. Period of Performance: The period of performance will based upon the day of award with a Base Year of 12 months and four (4) 12-month optional performance periods.

7. All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Rhonda Gibson at Rhonda.gibson2@va.gov no later than 10:00A.M. Central Time on 22 July 2025.

8. Quotes are due no later than 30 July 2025 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contract Specialist, Rhonda Gibson at rhonda.gibson2@va.gov

APPLICABLE Provisions and Clauses:

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications –Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

36C25625Q1171 Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Le Kisha Douglas Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide Quarterly Metals Testing, Silver in accordance with PWS herein.

Contract Period: Base POP Begin: 07-30-2025 POP End: 07-29-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H146 - Quality Control - Water Purification and Sewage Treatment Equipment

Contractor shall provide Quarterly Metals Testing, Copper in accordance with PWS herein.

POP Begin: 07-30-2025 POP End: 07-29-2026

Contractor shall provide Weekly Water Quality Tests (chemistry) in accordance with PWS herein.

POP Begin: 07-30-2025 POP End: 07-29-2026

Contractor shall provide Monthly Potable Water Samples (TC, E. Coli) In accordance with PWS herein.

POP Begin: 07-30-2025 POP End: 07-29-2026

Contractor shall provide Monthly Cooling Tower Water Samples (11731) In accordance with PWS herein.

POP Begin: 07-30-2025 POP End: 07-29-2026

Contractor shall provide Quarterly Potable Water Samples (PCR/ BIORAD) In accordance with PWS herein.

POP Begin: 07-30-2025 POP End: 07-29-2026

Contractor shall provide Quarterly Utility Water Sampling In accordance with PWS herein.

POP Begin: 07-30-2025 POP End: 07-29-2026

Contractor shall provide Report Development In accordance with PWS herein.

POP Begin: 07-30-2025 POP End: 07-29-2026

Contractor shall provide Quarterly Metals Testing, Silver in accordance with PWS herein.

Contract Period: Option 1 POP Begin: 07-30-2026 POP End: 07-29-2027

Contractor shall provide Quarterly Metals Testing, Copper in accordance with PWS herein.

POP Begin: 07-30-2026 POP End: 07-29-2027

Contractor shall provide Weekly Water Quality Tests (chemistry) in accordance with PWS herein.

POP Begin: 07-30-2026 POP End: 07-29-2027

Contractor shall provide Monthly Potable Water Samples (TC, E. Coli) In accordance with PWS herein.

POP Begin: 07-30-2026 POP End: 07-29-2027

Contractor shall provide Monthly Cooling Tower Water Samples (11731) In accordance with PWS herein.

POP Begin: 07-30-2026 POP End: 07-29-2027

Contractor shall provide Quarterly Potable Water Samples (PCR/ BIORAD) In accordance with PWS herein.

POP Begin: 07-30-2026 POP End: 07-29-2027

Contractor shall provide Quarterly Utility Water Sampling In accordance with PWS herein.

POP Begin: 07-30-2026 POP End: 07-29-2027

Contractor shall provide Report Development In accordance with PWS herein.

POP Begin: 07-30-2026 POP End: 07-29-2027

Contractor shall provide Quarterly Metals Testing, Silver in accordance with PWS herein.

Contract Period: Option 2 POP Begin: 07-30-2027 POP End: 07-29-2028

Contractor shall provide Quarterly Metals Testing, Copper in accordance with PWS herein.

POP Begin: 07-30-2027 POP End: 07-29-2028

Contractor shall provide Quarterly Metals Testing, Copper in accordance with PWS herein.

POP Begin: 07-30-2027 POP End: 07-29-2028

Contractor shall provide Quarterly Metals Testing, Copper in accordance with PWS herein.

POP Begin: 07-30-2027 POP End: 07-29-2028

Contractor shall provide Monthly Cooling Tower Water Samples (11731) In accordance with PWS herein.

POP Begin: 07-30-2027 POP End: 07-29-2028

Contractor shall provide Quarterly Potable Water Samples (PCR/ BIORAD) In accordance with PWS herein.

POP Begin: 07-30-2027 POP End: 07-29-2028

Contractor shall provide Quarterly Utility Water Sampling In accordance with PWS herein.

POP Begin: 07-30-2027 POP End: 07-29-2028

Contractor shall provide Report Development In accordance with PWS herein.

POP Begin: 07-30-2027 POP End: 07-29-2028

Contractor shall provide Quarterly Metals Testing, Silver in accordance with PWS herein.

Contract Period: Option 3 POP Begin: 07-30-2028 POP End: 07-29-2029

Contractor shall provide Quarterly Metals Testing, Copper in accordance with PWS herein.

POP Begin: 07-30-2028 POP End: 07-29-2029

Contractor shall provide Weekly Water Quality Tests (chemistry) in accordance with PWS herein.

POP Begin: 07-30-2028 POP End: 07-29-2029

Contractor shall provide Monthly Potable Water Samples (TC, E. Coli) In accordance with PWS herein.

POP Begin: 07-30-2028 POP End: 07-29-2029

Contractor shall provide Monthly Cooling Tower Water Samples (11731) In accordance with PWS herein.

POP Begin: 07-30-2028 POP End: 07-29-2029

Contractor shall provide Quarterly Potable Water Samples (PCR/ BIORAD) In accordance with PWS herein.

POP Begin: 07-30-2028 POP End: 07-29-2029

Contractor shall provide Quarterly Utility Water Sampling In accordance with PWS herein.

POP Begin: 07-30-2028 POP End: 07-29-2029

Contractor shall provide Report Development In accordance with PWS herein.

POP Begin: 07-30-2028 POP End: 07-29-2029

Contractor shall provide Quarterly Metals Testing, Silver in accordance with PWS herein.

Contract Period: Option 4 POP Begin: 07-30-2029 POP End: 07-29-2030

Contractor shall provide Quarterly Metals Testing, Copper in accordance with PWS herein.

POP Begin: 07-30-2029 POP End: 07-29-2030

Contractor shall provide Weekly Water Quality Tests (chemistry) in accordance with PWS herein.

POP Begin: 07-30-2029 POP End: 07-29-2030

Contractor shall provide Monthly Cooling Tower Water Samples (11731) In accordance with PWS herein.

POP Begin: 07-30-2029 POP End: 07-29-2030

Contractor shall provide Quarterly Potable Water Samples (PCR/ BIORAD) In accordance with PWS herein.

POP Begin: 07-30-2029 POP End: 07-29-2030

Contractor shall provide Quarterly Utility Water Sampling In accordance with PWS herein.

POP Begin: 07-30-2029 POP End: 07-29-2030

Contractor shall provide Report Development In accordance with PWS herein.

POP Begin: 07-30-2029 POP End: 07-29-2030

B.4 DELIVERY SCHEDULE

510 East Stoner Ave Shreveport, LA 71101

USA

24.00

(318) 990-5352 lakeisha.towner@va.gov

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

312.00

510 East Stoner Ave Shreveport, LA 71101

72.00

510 East Stoner Ave Shreveport, LA 71101

48.00

510 East Stoner Ave Shreveport, LA 71101

16.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

1.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

312.00

510 East Stoner Ave Shreveport, LA 71101

72.00

510 East Stoner Ave Shreveport, LA 71101

48.00

510 East Stoner Ave Shreveport, LA 71101

16.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

1.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

48.00

510 East Stoner Ave Shreveport, LA 71101

16.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

1.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

312.00

510 East Stoner Ave Shreveport, LA 71101

72.00

510 East Stoner Ave Shreveport, LA 71101

48.00

510 East Stoner Ave Shreveport, LA 71101

16.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

1.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

312.00

510 East Stoner Ave Shreveport, LA 71101

48.00

510 East Stoner Ave Shreveport, LA 71101

16.00

510 East Stoner Ave Shreveport, LA 71101

24.00

510 East Stoner Ave Shreveport, LA 71101

1.00

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B.5 PERFORMANCE WORK STATEMEMT

1. Contracting Officer Representative (COR):

Shreveport LA, 71101

2. Contract Title: Legionella Water Sampling and Testing (Overton Brooks VAMC)

3. Background:

The Contractor shall provide a comprehensive validation testing web- based Data Management System to record, store, and report all data in accordance with the requirements of The Joint Commission Standard for Water Management Program – Hospitals, Critical Access Hospitals, and ASTM/AAME ST 108. The service shall be performed by a certified Environmental Legionella Isolation Techniques Evaluation (ELITE) Certified Laboratory.

This is a non-personnel services contract. The Government shall not exercise any supervision or control over the contract service providers performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall have the technology and know-how to efficiently and effectively manage services in its entirety. The Contractor shall have the capability to support testing quantity increases for unforeseen and/or unscheduled conditions.

4. Scope:

The Contractor shall provide all resources necessary to accomplish the deliverables described in this Performance Work Statement (PWS), except as otherwise be specified. The Contractor shall provide scheduled quarterly on-site testing services and unscheduled retesting services within seven (7) days of notification. Potential vendors shall submit certification for Environmental Legionella Isolation Techniques Evaluation (ELITE Certified Laboratory) program is required to perform the service. According to VHA Directive 1061(4), ANSI/AAMI ST108:2023, ES-2019-001 and Safe Water Drinking Act.

5. Description of Services:

Quarterly Legionella testing for potable water and monthly Legionella testing for cooling tower and chiller water.

1. Cooling towers 1-3 are located next to Bldg. Surgery Cooling tower is located on 4W roof where the Chillers are located in Bldg. 2 and on 4W roof.

2. Perform unscheduled Legionella Pneumophila water retesting of distal points designated by the government. Retesting takes place upon positive Legionella Pneumophila test and completion of water system chlorination.

3. Water System Chlorination’s or remediation of a specific area will be the responsibility of the Government and will be performed at a time that is coordinated around the operational needs of the building to not interfere with patient care.

4. The exact dates and times of the Water System Chlorination or Remediation for each affected location will be communicated to the Contractor by the COR or POC for that specific location. These are coordinated with the building staff at each location to prevent delays in patient care.

5. Retesting the distal points that previously tested positive Legionella Pneumophila must occur on the first business day after 48 hours has elapsed post the Water System Chlorination on the identified building.

6. The contract shall provide quarterly metals (copper and silver) validation testing for the potable water.

7. The Contractor shall provide quarterly water quality testing (Total coliforms, Escherichia coli) for the hospital’s potable water system.

8. The Contractor shall provide biannual water testing panels for the Sterile Processing Service (SPS) system.

9. The Contractor shall provide bi-weekly Heterotrophic Plate Counts (HPC) or Total Aerobic Bacteria for each cooling tower basin.

10. The Contractor shall provide weekly testing of SPS (6 samples) critical water for pH, conductivity, total alkalinity, total hardness, bacteria and endotoxins. test for: pH, conductivity, total Alkalinity, total hardness and bacteria.

11. Thirty return visits for retesting shall be allotted for each year in the contract.

6. Certifications:

Contractor’s laboratory shall be certified by the Centers for Disease Control and Prevention (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) program as proficient at performing the culture of Legionella from environmental samples.

7. Specific Task/Requirements:

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary in the performance of this requirement. Testing shall be in ISO 9001:2008 Certified Laboratory and follow ISO 11731:1998 (E) Testing standards.

The Contractor shall culture samples in accordance with standard methods for Legionella isolation by culture consistent with certified CDC-ELITE recommended guidelines. Contractor shall have the capability for all recovered Legionella isolates to be properly stored for at least 6 months to ensure availability if molecular characterization is required.

a. The laboratory shall provide a report indicating the analytical results for each sample submitted.

b. Results shall be calculated in terms of colony forming units (CFU)/ml.

c. Detection limit must be 0.1 CFU/ml

d. All samples shall be properly preserved, and protocol records kept for final QA/QC.

The Contractor is responsible for the following:

a. Testing

1. The Contractor shall provide quarterly Legionella testing for potable water and monthly Legionella testing for cooling tower and chiller water.

2. Cooling towers 1-3 are located next to Bldg. Surgery Cooling tower is located on 4W roof. Chillers are located in Bldg. 2 and on 4W roof.

3. The contract shall provide quarterly metals (copper and silver) validation testing for the potable water.

4. The Contractor shall provide quarterly water quality testing (Total coliforms, Escherichia coli) for the hospital’s potable water system.

5. The Contractor shall provide biannual water testing panels for the SPS system.

6. The Contractor shall provide bi-weekly Heterotrophic Plate Counts (HPC) or Total Aerobic.

7. Bacteria for each cooling tower basin.

8. The Contractor shall provide weekly testing of SPS (6 samples) critical water for pH, conductivity, total alkalinity, total hardness, bacteria and endotoxins. test for: pH, conductivity, total Alkalinity, total hardness and bacteria.

9. The Contractor shall sample as required. However, if a failure results, then retesting must be scheduled as soon as corrective actions have been completed. Vendor shall be able to return to the site for retesting within 72 hours.

8. Web-based Data Management System

The Contractor shall submit a report that details the water sample testing and incudes samples taken from the test site. The specifications in Sections 4, 5, 7 & 9 herein, to collect, analyze, and store data collected. It will store Water Management Program (WMP)validation test results in addition to data recorded from the existing Public Water Authority (PWA) Systems.

1) All information stored in the system is available 24/7 via password protected access WMP-related reports (including validation testing results, meeting minutes, verification reports, and service provider reports) can be stored and available for immediate access by all users.

2) Customized charts, reports, views and data entry screens as requested.

3) Management dashboards with industry benchmarking.

4) Send text or email alerts for data that is outside of set parameters.

5) Data collection via tablets and other hand-held devices.

6) Automated data collection via continuous monitoring equipment (equipment not included).

7) Validation test results immediately uploaded into your analysis site exportable data to excel and other formats.

8) Exportable data to excel and other formats

The Contractor shall perform samples as required. However, if a failure results, then retesting must be scheduled as soon as corrective actions have been completed. The Contractor must be able to return to the site for retesting within 72 hours, in accordance with (IAW) with Water System Distribution and Disinfection Operation 138-39. Thirty return visits for retesting must be allotted for each year in the contract.

9. Specifications

Validation Testing: The Contractor will provide all labor, materials, and equipment `necessary to complete environmental validation testing of the potable and utility water. The Contractor’s laboratory shall be certified by the Centers for Disease Control and Prevention (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) program. In addition to the CDC ELITE certification, the laboratory shall have environmental microbiology accreditation by a nationally recognized accrediting body, such as Environmental Microbiology Laboratory Accreditation Program (EMLAP), National Environmental Laboratory Accreditation Program (NELAP), etc.

a. Legionella Testing

Legionella environmental testing shall occur at a minimum of once per Federal fiscal year quarter. The laboratory will provide a report indicating the analytical results for each sample submitted.

Results will be calculated in terms of colony forming units (CFU/mL). All samples shall be properly preserved, and protocol records kept for final QA/QC. Results shall be provided within the timeline outlined for each test and shall be immediately uploaded into the web-based data management site and emailed in PDF format to the client point of contact.

The Contractor shall collect water samples from Building 1 and cooling towers for each quarterly testing cycle. The contract will collect samples from locations designated by the COR according to the following frequency and schedule:

CLIN X001 Month 1 of each quarter 4 Cooling Tower Water samples (11731 ISO spread plate method) 6 Copper Samples 6 Silver Samples 6 Potable Water Quality Samples (Total Coliforms, Escherichia coli)

CLIN X002Month 2 of each quarter 4 Cooling Tower Water samples (11731 ISO spread plate method) 8 Potable Water samples (11731 ISO spread plate method) 2 Potable Water samples (PVT Premium) 6 Potable Water Quality Samples (Total Coliforms, Escherichia coli)

CLIN X003 Month 3 of each quarter 4 Cooling Tower Water samples (11731 ISO spread plate method) 8 Potable Water samples (11731 ISO spread plate method) 2 Potable Water samples (PVT Premium) 6 Potable Water Quality Samples (Total Coliforms, Escherichia coli)

At the time of sampling, the Contractor shall test and document the following for each sample: water temperature, level of residual biocide, and pH. The laboratory shall use either 11731 ISO spread plate method or PVT Premium with next day PCR Legionella Test as indicated in the schedule listed.

Legionella 11731 ISO spread plate method for Legionella pneumophila and non-pneumophila species.

Measures L. pneumophila serogroup 1, L. pneumophila serogroup 2-14, and non-pneumophila species - Inoculated at the laboratory – overnight shipment recommended

- Limit of Detection (CFU/ml) = 1**

- Reports: 10 days after the laboratory receives samples

PVT Premium with Next Day PCR Legionella Test

TimeZero culture test method for Legionella pneumophila and non-pneumophila species - Measures L. pneumophila serogroup 1, L. pneumophila serogroup 2-14, and non- pneumophila species.

- Inoculated at TimeZero (t=0), eliminating need to ship water

- Limit of Detection (CFU/ml) = 10

- Reports: four days after samples taken in the field

TimeZero culture test method for Total Heterotrophic Aerobic Bacteria (THAB) - Inoculated at TimeZero (t=0), eliminating need to ship water

- Limit of Detection (CFU/ml) = 10

- Reports: four days after samples taken in the field

Legionella 11731 ISO spread plate method for Legionella pneumophila and non- pneumophila species - Measures L. pneumophila serogroup 1, L. pneumophila serogroup 2-14, and non- pneumophila species

- Inoculated at the laboratory – overnight shipment recommended

- Limit of Detection (CFU/ml) = 1**

- Reports: 10 days after the laboratory receives samples

PVT Next Day Legionella PCR (molecular marker negative screen) - Utilizes Ultra-Rapid DNA Extraction (P.U.R.E.)

- Inoculated at the laboratory – overnight shipment recommended

- Limit of Detection (CFU/ml) = ~1

- Reports: same day the laboratory receives samples

Metals Testing

The Contractor shall provide metals testing for Building 1 for each quarterly testing cycle. The Contractor shall collect six (6) water samples quarterly for testing from locations as directed by the COR. The laboratory will provide a report indicating the analytical results for each sample submitted. Results shall be immediately uploaded into the web-based data management site and emailed in PDF format to the client point of contact.

The laboratory shall test for the following metals:

• Copper, Dissolved

• Silver

Water Quality

The Contractor shall provide water quality testing for the East Storage Tank, West Storage Tank, Filter Out, Filter in, and 2 samples from Building 1 (9th floor and NFS kitchen) for each monthly testing cycle. The Contractor shall collect six (6) water samples from locations as directed by the COR. At the time of sampling, the Contractor shall test and document the total chlorine level of the sample. The laboratory shall test for Coliforms (total) & Escherichia coli. The laboratory will provide a report indicating the analytical results for each sample submitted. Results shall be immediately uploaded into the web-based data management site and emailed in PDF format to the client point of contact.

SPS Testing

The Contractor shall provide water testing for the SPS water for each biannual and weekly testing cycle in alignment with AAMI TIR108-2023. The Contractor shall collect one (1) water sample from the location directed by the COR. The laboratory will provide a report indicating the analytical results for each sample submitted. Results shall be immediately uploaded into the web-based data management site and emailed in PDF format to the client point of contact.

The laboratory shall test for the following:

• Limulus Amebocyte Lysate (LAL)/Endotoxin

• Chloride

• Conductivity

• Hardness, Calcium pH Contractor shall provide weekly Critical Water Testing in SPS, the lab will test for:

- pH

- Conductivity

- Total Alkalinity

- Total Hardness

- Bacteria

- Endotoxin

Testing locations shall be:

- Reverse Osmosis (RO) Machine

- Tank (taken at the filter-in pathogen filter)

- Filter Out (taken at the filter-out pathogen filter)

- Decontamination sink (at the back of the room in scope decon

- Midline return (Decontamination room, last sink by washers

The Contractor shall provide quarterly Utility Water Samples from SPS, the lab will test for:

- pH

- Conductivity

- Total Alkalinity

- Total Hardness

- Bacteria

Testing locations shall be:

- Each Medivators (3 Medivators, 2 bays per Medivators, for a total of 6 samples)

d. Sample Collection: The Contractor shall provide all materials necessary to collect and preserve samples that are destined to the commercial laboratory for testing. These materials include those items that are dictated by and in compliance with the collection requirements of the commercial laboratory.

1) Sample Preparation, Storage, and Protection: The Contractor shall be responsible for preparing storing and protecting samples according to in a manner conducive with industry practice.

e. Transportation: The Contractor will ensure samples arrive at the lab within the shortest time possible, and no later than 72 hours after sample collection. Contractor shall provide all necessary supplies for samples to be transported from the government’s originating facility to the Contractor’s laboratory. These supplies shall include, but may not be limited to:

1) Shipping and packaging containers: These containers shall be insulated to ensure samples stay within the required temperature range during shipping.

2) Required labels and packaging materials for shipping samples via courier.

f. Specimen Testing: The Contractor and/or subcontractor shall perform Culture testing for the presence of Legionella bacteria in water samples. The Contractor shall determine the species of Legionella bacteria, if detected.

1) All reference laboratory testing shall be executed in accordance with Standard industry practices and performed only by a laboratory certified by the Centers for Disease Control and Prevention (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) program as proficient at performing the culture of Legionella from environmental samples.

2) The Contractor shall provide the minimum and maximum turnaround times (from collection to reporting). The Contractor shall ensure the accurate and timely performance of laboratory testing services.

g. Reporting Test Results: A report of laboratory testing results shall be issued either A printed final copy or through email to the designated COR. However, in unusual circumstances where electronic delivery is not possible, the Contractor shall deliver the reports without an additional charge by expedited overnight courier shipping, mailing and/or transportation services by hand within 24 hours, or by telephone facsimile to a protected machine identified to the Contractor by the VA.

1) Each test report shall, at minimum, include the following:

Submitting facility name Submitting facility account number of test(s) ordered Date/time of sample collection (when available) Date/time test completed Test results Flagged abnormal results Name and address of testing laboratory

h. Positive Test (PT): PTs shall be immediately communicated by email to the COR or a designated government contact person(s) upon verification of the critical test results.

Service Summary

Required Services (Tasks)

Performance Standards

Acceptable Quality Levels Methods of Surveillance

Inspection

Inspection

Inspection

Inspection

Table 1

10. Special Qualifications:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations, in connection with the execution of the work.

11. Identification of Contractor Employees:

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel shall have a contractor issued personal identification and shall be displayed while at a government facility and while performing work under this contract.

12. Key Personnel:

The Contractor will identify one remote full-time manager or supervisor during all scheduled working hours to ensure compliance with the contract specifications.

Additionally, key personnel must be able to respond to agency need in instances where services are needed outside of normal hours of operation to include weekend and holidays. The Contractor shall furnish the COR with contact information (phone number, e-mail, etc.) for key personnel.

Any personnel the contractor offers as substitutes shall have the ability and qualifications equal to or better than personnel being replaced. The substitution of key personnel shall be submitted to the COR and CO within 14 calendar days prior to making any change in key personnel. This request shall be written and provide a detailed explanation of the circumstances necessitating the proposed substitution.

13. Uninterrupted Performance:

The Contractor shall maintain an adequate workforce and resources for the uninterrupted performance as outlined in this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce is essential. The Contractor shall be responsible for all means, methods, techniques, sequences and procedures, and for coordinating all portions of the work under the contract except where otherwise specified in the contract documents. The Contractor shall enforce strict discipline and good order among the contractor employees on the site and shall not employ any unfit person or unskilled in the work assigned to him/her. Removal of any contractor employee from the worksite who endangers persons or property does not reduce the contractor’s obligation to perform services.

14. Post Award Conference/Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will appraise the Contractor of how the government views the Contractor's performance and the Contractor will appraise the Government of problems, if any, being experienced. The Government will take appropriate action to resolve outstanding issues. These meetings may occur at Overton Brooks VA Medical Center facility or at the Contractor’s office location and shall be at no additional cost to the government. Unless otherwise directed by the Contracting Officer, teleconference is an acceptable method of conducting meetings.

15. Contracting Officer Representative (COR):

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The Contractor will maintain open communication. The Contractor will respond to government query prior to the close of business day in which the inquiry is made.

Contract Discrepancy report (CDR). In cases where the Contractor does not satisfactorily perform services the COR shall issue a CDR to the Contractor. The Contractor shall sign the form and state what corrective actions he/she will take to resolve the deficiency. A copy of the signed form will be maintained by the COR and a copy will be forwarded to the Contracting Officer. If the same deficiency continues, there may be cause for an official meeting to be conducted among the Contractor, Contracting Officer and the COR to address the issue.

A mutual effort will be made to resolve all problems identified. The COR will prepare the written minutes of the meeting within 72 hours after each meeting. The minutes will be signed by the Contractor, Contracting Officer, and COR. If the Contractor does not achieve satisfactory performance by the agreed suspense date, a second CDR will be issued, and payment may be withheld until satisfactory performance is achieved. A third CDR may result in a Cure Notice being issued. However, the Contracting Officer may issue a Cure Notice at any time he/she deems appropriate.

16. Period of Performance: Working hours for this contract are between 6:00 pm to 4:30 am, Monday through Friday excluding weekends and federal holidays.

VA follows all Federal holidays that are sent by law (USC Title 5 Section 6103). The Government hereby provided notice, and the Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year’s Day January 1 Martin Luther King Jr.’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 14 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by the US government agencies.

In addition to the days designated as holidays, the Government observes the following days:

- Any other day designated by Executive Order

- Any other day designated by the President’s Proclamation; and

- Any other day designated by Federal Statute

Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month optional performance periods. The Period of Performance reads as follows:

Base Year Date of Award thru July 29, 2026

17. Invoices:

The offeror may submit invoices for any completed and government accepted items on the Price Schedule. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR). A properly prepared invoice will contain:

a. Invoice Number and Date

b. Contractor’s Name and Address

c. Accurate Purchase Order Number

d. Supply or Service provided

e. Total Amount Due

Payments shall be made in accordance with the Prompt Payment Act out of the Government annual appropriate funds obligated in a task order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted Performance Work Statement (PWS)

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SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

END OF ADDENDUM TO 52.212-4

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b…