36C25625Q0897 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 1

0001 05-22-2025

564-25-4-560-0937

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25625Q0897

05-12-2025

X

X X

See CONTINUATION Page

X 1 (One)

The purpose of this amendment is to post Questions and Answers (Q&A).

a. Q&A is attached to this amendment as Attachment A.

b. Site visit sign in sheet is attached to this amendment as Attachment B.

Note: Contractor must acknowledge this amendment by signing in box 15b and submit with quote before the solicitation due date. If amendment is not acknowledged, contractor may be ineligible for award at the discretion of the Contracting Officer.

Marcos A. Madrazo-Jones Contracting Officer

VA-VHA-RPOC-2023-0080

Amendment: 0001 Solicitation: 36C25625Q0897

Attachment A – Question and Answers

The Network Contracting Office (NCO) 16 received questions in response to Request for Quote 36C25625Q0897.

Please see below for the Contractor’s questions and NCO 16’s respective answers accordingly.

Question Number Question Answer

Q1 Are we going to have an area big enough for a dumpster, materials and trailer?

Yes, you may place a dumpster (see site plan image below) (note- Connex shipping containers are gone)

Q2 Can the materials be shipped to the job site?

Yes, we can have an open staging area set up next to the outside of chiller 3 and 4 and generators at Bldg. 29. (see site plan image below) (note- Connex shipping containers are gone)

Q3

General Requirements, point 4 states Period of Performance (POP) one hundred twenty (120) calendar days.

How flexible will this period be considering it will depend of the lead time of the parts needed to develop this project? Parts lead time is normally known once the material order is placed.

POP starts with CO’s notice to proceed.

Contractor shall notify the service line and state reasons in a Notice of Delay (NOD) for reasons beyond the vendors control (such as excessive lead time of materials). If agreed upon, the contract will then be modified as needed for a new POP.

Q4

General Requirements, point 7 states The medical center must continue to operate during the contract POP, including but not limited to, the mechanical and electrical systems.

Could you confirm the cooling tower #2 has installed all block valves to be completely isolated form the system.

Have you confirmed these valves are not leaking?

Yes, we have actuated and butterfly valves to isolate Tower 2. No, we have not confirmed these valves are not leaking.

Q5

General Requirements, point 11 is related to Emergency Service request.

The nature of this contract is a repair project; so why the VA is requesting an emergency service?

This is a follow up to General Requirement, point 10 regarding the warranty service. This is pertaining to the criticality of response time for restoration of service to maintain, temperature, pressure and humidity within the healthcare facility to maintain accreditation and compliance during the warranty period.

Q6

The scope of work states on page 19 point1, letter e, page 20-point 2 letter d and point 3 letter c, related to the protective paint or galvanized coating.

Those need to match the original manufacture’s specification. Please provide additional details of this requirement since we think it is very difficult to match the original specs.

Paints or coatings should match the original manufacturers’ specifications as best as possible. The manufacturer of the tower should be able to provide these specifications to assist.

Q7

We are expecting to use a Sky Track loader to move all parts and materials to the roof. Please confirm whether a lifting plan is requested. Please confirm we can leave the Sky Track onsite during the execution phase of this project.

Vendor is expected to comply with applicable OSHA compliance requirements. Lift plans are considered best practice for safety and efficiency of jobsite operations.

Q8 Qualifications of contractor, page 18, point 1. What is the reason behind the electrical contractor license requirement?

Electrical Contractor licenses are required to ensure public safety and adherence to industry standards.

Q9

Who is your existing Controls Service Contractor for the Arlenton Management System? Please provide their POC information. Also, please provide SOW of the Arlenton Management System.

Our BAS controls contract is under Sentinel Services, Greg Diaville, (479) 935-5236. They hire, Northwest Controls to do any controls work on the Alerton controls.

Q10

Are there any water chemical requirements once the repair project is finished? Could you provide your current water treatment service company with contact information, please?

Spoke to our contractor Chem Aqua, If the hot deck is made out of galvanized steel, different chemicals will have to be placed in system and a mod on that contract will have to be issued. Did not find in this SOW where it states this contract is in charge of any chemical requirements. We have a contract with Chem Aqua to do our chemical services.

Zac Painter (479) 283-9175

Q11

I am writing to kindly request the list of attendees who participated in the recent site visit for solicitation 36C25625Q0897.

Having this information will assist us in ensuring we have a complete understanding of all interested and participating parties.

Please refer to Attachment B of this amendment for the Site Visit Sign In Sheet.

Site Plan Image

(End of Attachment A)

Attachment B – Site Visit Sign In Sheet