NOI 36C25625Q0848 NATUS QUANTUM PHASE II AMPLIFIER CROSBY v2.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* Special Notice-Intent to Sole Source Natus Quantum (Phase II) Amplifier-256 Channels

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056

SOLICITATION NUMBER* 36C25625Q0848

RESPONSE DATE/TIME/ZONE 05-15-2025 1500 CENTRAL TIME, CHICAGO, USA

ARCHIVE 5 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* 6525

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Rd, Suite 750 Houston, Texas 77056

POINT OF CONTACT*

Contract Specialist Tabitha Crosby Tabitha.Crosby@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Tabitha.Crosby@va.gov EMAIL DESCRIPTION 36C25625Q0848 Natus Quantum NOI-MEDVAMC

DESCRIPTION

The Department of Veterans Affairs Network Contracting Office (NCO) 16, Houston, Texas 77056 intends to issue and award a Sole Source single award Firm-Fixed Price type contract to Natus Medical Incorporated Located on 3150 Pleasant View Rd. The

Natus Quantum Amplifier is to monitor the Veteran patient brain waves, treat seizures, and other neurologic issues. The Natus Quantum Amplifier will help diagnose Epilepsy to localize seizures and find the best treatment plan for our patients. It has been determined Natus Medical Incorporated is the one Large Business responsible source who can provide this requirement. In accordance with Federal Acquisition Regulation

(FAR) 6.302-1 “Only one responsible source and no other supplies or services will satisfy agency requirements”. THIS IS NOT A REQUEST FOR COMPETITIVE

QUOTES/PROPOSALS AND NO SOLICATION IS AVAILABLE. Telephone request will not be honored. No award will be made based on quotes or offers received in response to this notice. All responsible sources may identify their interest to meet this requirement to Tabitha Crosby, by 3:00 p.m. Central Time, May 15, 2025. Additionally, any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the government. The intent of this notice is for informational purposes only. Interested parties may submit information for consideration by the government to: Tabitha.Crosby@va.gov

RFI responses are due by 3:00 p.m. Central Time on May 15, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1- inch margins in Microsoft Word or Adobe Acrobat format and virus checked prior to submission via email to Tabitha Crosby, tabitha.crosby@va.gov. All documents submitted, will not be returned.

Item # Description Qty

1.

PK1174 Natus Quantum (Phase II) Amplifier-256 Channels 1 EA

2.

SVC800TRAINC Training Included 1 EA

Contact Information:

Contract Specialist: Tabitha Crosby

Email address: Tabitha.Crosby@va.gov

See attached document: SOW DRAFT.

mailto:Tabitha.Crosby@va.gov

Statement Of Work

Natus Quantum (Phase II) Amplifier - 256 Channels

1. General Information:

1.1 Purpose: The Michael E. DeBakey Veterans Affairs Medical Center (MEDVAMC) requires installation, integration, and implementation of two (2) 128 channel headcaps with connectors, one

(1) 256 channel headcap with connectors, one (1) Natus Quantum Amplifier located at 2002 Holcombe Blvd., Houston, TX, 77030. This equipment is to monitor our patients brain waves to treat seizures and other neurologic issues. This helps to diagnose Epilepsy and helps to localize seizures so we can find the best treatment plans for our patients. This equipment will also help us expand the current EMU facility patient capacity.

1.2 Objective:

1.2.1 Vendor must provide all necessary tools, equipment/hardware, software, licenses, installation, maintenance, warranty, and training in accordance with this SOW.

1.2.2 Primary Goals: This procurement is to procure a complete EMU system including equipment, accessories, licenses, and software in order to expand the patient capacity of the current Government-owned EMU/EEG system and to expand the care options we can give our patients.

1.2.3 Equipment: All equipment must be new, state of the art, and not recertified nor refurbished.

All equipment must be compliant with current VA requirements for allowable operating system platforms.

1.2.4 Industry Standards: Unless otherwise stated, all equipment must be held to current industry standards for such equipment as present within the current market for EEG system equipment, supplies, installation and related services.

1.2.5 Vendor must meet all salient characteristics listed in section 2.

2. Installation and Training:

2.1 IT systems configuration and implementation, including travel time, configuration and training for the acquisition systems with installation and termination per unit up to 20 units. For complete list of equipment being trained on please refer to section 1.4.2.

2.2 Vendor must comply with all VA mandated and local permitted/safety requirements.

2.3 Vendor will dispose of all boxes, trash and debris resulting from installation IAW hospital policy.

2.4 Remote Access: The vendor will utilize Contractor Enterprise Integration Manager (EIM) and remote service technicians, using secure remote access solution, will access the Servers to install and configure the system. After installation this remote access will be used to service the system for repairs, troubleshooting, updating and maintenance as required and possible.

Vendor will have service technicians complete any security requirements and to include fingerprinting, completion of the Background Investigation (SF86), HIPAA, and other training.

DRAFT

2.5 Installation of equipment and/or training will be completed within 1month of receiving equipment

2.6 All work and installation will be coordinated with the COR, Biomedical Engineer group, and Telehealth OIT Specialist. Phasing and work schedule will be provided and coordinated with the COR. A detailed installation schedule will be provided during a project implementation kick-off meeting.

2.7 Installation includes product unpacking, connections with equipment and network, coordinating with vendor's IT personnel and infrastructure, as well as coordination with local biomed in connecting to the VA IT infrastructure. The vendor will confine operations (including storage of materials) on Government premises to areas authorized and approved by the Contracting Officer and/or COR. The vendor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the vendor’s performance.

Working space and space available shall be as determined by the COR.

3. Support Features:

3.1 Telephone Support: Must include 24x7x365 Unlimited Telephone Support, 24x7 Go-Live

Clinical Support by Telephone per Department, 24x7 Ongoing Clinical Support by Telephone per Department for the life of the system. This support must be at no additional cost to the Government.

3.2 Telephone support will be used to troubleshoot equipment in the event of a technical issue as part of the vendor support program.

4. Warranty:

4.1 Equipment Warranty: Equipment has one year of parts and depot support. The products are warranted to be free from material defects in workmanship or material under normal use and service for the warranty period. Equipment also has an original; equipment manufacturer warranty.

5. DELIVERY: FOB Destination

5.1 Contractor shall delivery EEGs, components and accessories within 120 days to the

Michael E. DeBakey Medical Center (MEDVAMC) Warehouse located at 2002 Holcombe Blvd, Houston Texas 77030.

Normal hours of delivery are Monday through Friday from 8:00 a.m. to 4:30 p.m., excluding holidays. All delivery shall be performed during normal hours unless requested or approved by COR or his designee.

DRAFT