SOW Boiler A and C Inspection.docx

SCOPE OF WORK

Boiler A and C Inspection Service Contract

GENERAL INFORMATION

1. Title of Project: Boiler A and C Inspection Service Contract

2. Scope of Work: The Contractor shall provide Boilers A and C inspection on four Clever Brook Boilers. Boiler 1 Mod Number 4WI 200-600-150ST and Serial Number T3174-1-1, Boiler 2 Mod Number4WI 200-600-150ST and Serial Number T3174-1-2, Boiler 3 Mod Number 4WI 200-600-150ST and Serial Number T3174-1-3, Boiler 4 Mod Number 4WI 200-600-150ST and Serial Number T3174-1-4.

The A and C Inspection for each boiler will consist of the following check listed below at a minimum:

· Registration Number: Verify the boiler's registration number.

· Safety Valves: Check the condition and functionality of safety valves.

· Pressure Gauges: Ensure the pressure gauges are accurate and calibrated.

· Seams and Rivets: Inspect seams and rivets for any signs of damage or weakness.

· Drums: Check the condition of drums for any signs of corrosion or damage.

· Stay Bolts: Inspect stay bolts for any signs of damage or loosening.

· Water Level: Check the water level in the boiler.

· Blow-off Valve: Inspect the blow-off valve for proper operation.

· Water Connections: Check water connections for leaks or damage.

· Steam Areas: Inspect steam areas for leaks or damage.

· Fireside Conditions: Check the fireside for soot, damage, or other issues.

· Visual Check: Look for any signs of damage, leaks, or corrosion on the exterior of the boiler, including the shell, fittings, and piping.

· Safety Devices: Ensure safety valves, pressure gauges, and other safety devices are in good working order and properly calibrated.

· Insulation: Check the condition of the insulation to ensure it's intact and effective in preventing heat loss.

· Waterside Areas: Check the waterside for scale, corrosion, or other issues.

· External Inspection:

· Visual Check: Look for any signs of damage, leaks, or corrosion on the exterior of the boiler, including the shell, fittings, and piping.

· Safety Devices: Ensure safety valves, pressure gauges, and other safety devices are in good working order and properly calibrated.

· Insulation: Check the condition of the insulation to ensure it's intact and effective in preventing heat loss.

· Internal Inspection:

· Water Level and Quality: Verify the water level is within the proper range and that the water quality is suitable for boiler operation.

· Internal Surfaces: Inspect the internal walls and surfaces for any signs of leaks, corrosion, overheating, or other structural issues.

· Waterside Areas: Inspect all waterside areas, including blow-off, water connections, and steam areas, for leaks and damage.

· Fireside Conditions: Inspect the fireside, including burners, combustion chamber, and flue gas passages, for any signs of damage, soot buildup, or improper combustion.

3. Background: The purpose of this inspection is to ensure Boiler A and C are functioning safely and efficiently, a thorough inspection should be conducted, focusing on internal and external conditions, water connections, and potential issues like leaks, corrosion, or overheating.

4. Performance Period: Date of Award to 05-01-25 plus four (4) 12-month Option Years

5. Type of Contract: Firm-Fixed-Price

B. CONTRACT AWARD MEETING

The contractor shall not commence performance until pre award meeting and a notice to proceed.

C. GENERAL REQUIREMENTS

Contractor shall provide service support five (5) days per week during the contract period 8:00 am to 4:30 pm Monday thru Friday excluding Federal Holidays. The Contractor shall provide qualified technicians employed directly by the contractor (Boiler Inspector) to work with Key Facility Management Staff (FMS) at the New Orleans Medical Center (MEDVAMC). The contractor will conduct Boiler A & C inspection of four Clever Brooks Boiler.

Contractor shall provide qualified personnel directly employed by their company from 8:00 am to 4:30 pm Monday thru Friday including Federal Holidays.

Contractor shall not be considered as a VA employee.

Contractor shall successfully complete and pass background investigation. COR will provide all necessary documents upon award.

D. PHYSICAL SECURITY & SAFETY REQUIREMENTS

The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

1. The Contractor and their personnel shall wear visible identification at all times while they are on the premises.

2. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

3. Smoking is prohibited inside/outside any building other than the designated smoking areas.

4. Possession of weapons is prohibited.

5. The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception of software licenses that need to be procured from a Contractor or vendor in accordance with the requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

D. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

E. REPORTING REQUIREMENTS

1. The contractor shall complete work orders for all work completed. Work Orders for all contractor work shall be generated by VA staff. The contractor(s) shall be responsible for filling in all of the details of work completed and returning it to VA staff so the work orders and PM work orders can be closed out in the Maximo work order system. This includes all overtime work and callback work. Each work order will be filled in per the Facilities Management Service Work Order policy. All Preventative Maintenance will be completed per the Maximo Preventative Maintenance work order system. ALL PM work orders will be given to the COR for closeout at the end of each month.

F. TRAVEL: Not applicable

G. LIQUIDATED DAMAGES:

1. Contractor shall be liable to the Government for losses of production due to significant downtime of equipment which is part of the Metasys system including actuators, controllers and associated field devices. This will be measured according to the FMSL work order policy which is summarized below:

High Priority. Work that should be accomplished within three working days from when the work request is received.

Routine. All other work requests. These will be accomplished in the order in which they are received unless other circumstances prevent this, such as waiting for parts.

Routine workorders should be completed within 7 seven days if all parts are available.

H. PAYMENT:

Invoices shall be paid on a monthly basis. Invoices, MUST INCLUDE, at a minimum, the following information: Contract No., Purchase Order No. The number of hours worked should be submitted on a spreadsheet, monthly in arrears so the number of hours can be compared to the total hours documented on AEMS/MERS work orders. All parts orders should be submitted separately on a monthly basis, in arrears.

I. INSURANCE:

A. Worker compensation and employer's liability: - Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes.

B. General Liability: - Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

C. Property Damage Liability: - Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.

J. GOVERNMENT RESPONSIBILITIES [If applicable]

The government will furnish an outside telephone line and the contractor(s) can work on the main energy control computer. Restrooms are also available as well as workspace within Energy Control.

K. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT

Contractor shall be Fully Qualified based upon training and on experience in the field. A Qualified Professional Inspector (QPI). A QPI is any one or combination of the following:

(1) A boiler inspector who has a valid and current certificate from the National Board of Boiler and Pressure Vessel Inspectors;

(2) A boiler inspector who has qualified for licensure by passing a written examination under the laws, rules, and regulations of a jurisdiction of the State and holds a current State license;

(3) A boiler inspector who is currently employed as a boiler inspector/testing by a jurisdiction that has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME Conference Committee; or

(4) A boiler inspector who is currently employed by an insurance company that has been licensed or registered by the appropriate authority of a State to write boiler and pressure vessel insurance.

B. The fully qualified technician shall also have a minimum ten years’ experience in working as a boiler inspector. The boiler technicians shall be employed by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" (as described in K. A. above) competent technicians. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved technicians for each make and model the Contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.

CONTRACTOR EXPERIENCE REQUIREMENTS

Each technician or engineer proposed for this service contract shall meet the requirements as described in K. A. above.

The contractor shall submit a resume of qualifications with quote for personnel and employees proposed for this service contract.

The contractor shall identify, by name, the key management and technical personnel who shall work under this task order at the time the work is being negotiated. The Government reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications set forth in the SOW.

The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.

L. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The working papers, application source code, and other material deemed relevant by MEDVAMC, which have been generated by the contractor in the performance of this service contract are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

M. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

All contractor employees who require access to the Department of Veterans Affairs’ computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. The contractor shall bear the cost . This requirement is applicable to subcontractor personnel requiring the same access.

Position Sensitivity – The position sensitivity has been designated as Moderate Risk.

Background Investigation – The level of background investigation commensurate with the required level of access is (NACI) National Agency Check with Written Inquiries).

Contractor Responsibilities The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship, and are able to read, write, speak and understand the English language.

The contractor shall submit or have their employees submit the required forms (SF 86 or SF 85P, SF 85P-S, FD 258, Contractor Fingerprint Chart, VA Form 0710, Authority for Release of Information Form, and Optional Forms 306 and 612) to the VA Office of Security and Law Enforcement within 30 days of receipt.

The contractor, when notified of an unfavorable determination by the Government, shall withdraw the affected employee from working under the contract.

Failure to comply with contractor personnel security requirements may result in termination of the contract for default.

4. Government Responsibilities

The COR will provide the necessary forms to the contractor, or to the contractor’s employees, after receiving a list of names and addresses.

Upon receipt, the COR will review completed forms for accuracy, and forward the forms to the office of Personnel Management (OPM) to conduct background investigations.

The COR will notify the CO, and contractor, of adjudication results received from OMB.

Upon being notified about a favorable determination, the CO may issue a notice to proceed to the contractor.

N. Government personnel observed Holidays

The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.