S02-NOI-36C25625Q0734 Zeiss Lumera 700 Microscope-Anderson.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* ZEISS Lumera 700 Posterior Microscope

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25625Q0734

RESPONSE DATE/TIME/ZONE 04-28-2025 13:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* 6615

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Lekeicia Anderson-Spight Lekeicia.anderson@va.gov 713-791-1414

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Lekeicia.anderson@va.gov EMAIL DESCRIPTION 36C25625Q0734 Special Notice-ZEISS Lumera 700

Posterior Microscope

DESCRIPTION

Notice of Intent to Sole Source

The Department of Veteran Affairs (VA), Veterans Health Administration, Network Contracting Office

(NCO) 16, Houston, Texas 77030, intends to negotiate a single (sole) source Firm-Fixed Price contract for ZEISS Lumera 700 Posterior Microscope for the Michael E. DeBakey VA Medical Center

(MEDVAMC) in Houston, Texas with ProAim Americas, LLC in accordance with 41 U.S.C. §3304(a)(1) as implemented by FAR 13.106-1(b) Only one responsible source and no other supplies or services will satisfy agency requirements. See attached: 36C25624Q0734.

This is not a request for competitive offers and no solicitation is available. Market research has determined that these items are highly specialized, are only available from the original source without an unacceptable delay or duplication of cost and no other type of items will satisfy agency requirements. The

Government intends to award the contract with an anticipated date of 25 May 2025 to ProAim Americas, LLC, 16024 Manchester Rs. Ste. 200, Ellisville, Missouri 63011-2195 CAGE# 60B94. The intended procurement will be classified under North America Industry Classification System (NAICS) 339112, Surgical and Medical Instrument Manufacturing with a small business size standard of 1,000 employees.

THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE

QUOTES. However, interested parties may identify their interest and capability to respond to this requirement no later than the date/time indicated below. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Responses to this notice shall include evidence that the respondent is an Original Equipment

Manufacturer (OEM) as verified by a justification letter on OEM letterhead or that the respondent is an

OEM authorized dealer, authorized distributor or authorized reseller for the medical equipment supplies/system, as verified by an authorization letter from the OEM-on-OEM letterhead for access to supplies, licensing, software updates and warranty from the OEM.

Interested parties are encouraged to furnish information by email only with “RESPONSE TO INTENT

TO SOLE SOURCE 36C25625Q0734” in the subject line. All documents submitted will not be returned.

All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Jeneice Matthews via e-mail at Lekeicia.anderson@va.gov NO

LATER THAN April 28, 2025 at 1:00PM Central Standard Time. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements, and verification by an authorization letter from the OEM-on-OEM letterhead.

mailto:Lekeicia.anderson@va.gov

STATEMENT OF WORK

OPHTHALMIC ZEISS LUMERA 700 MICROSCOPE SYSTEM

MICHAEL E. DEBAKEY VA MEDICAL CENTER, HOUSTON, TEXAS

A. PURPOSE

The overall purpose is to procure a new Zeiss Ophthalmic Lumera 700 Microscope, an operating system ideally suited for every ophthalmic surgery specialty on floor stand (or ceiling mount option at a surg charge). The microscope is to be utilized in SACC B, 5th floor, at the Michael E. DeBakey VA Medical Center at 2002 Holcombe Blvd, Houston, Texas 77030. The Zeiss Lumera 700 microscope is a completely integrated digital microscope for heads-up surgery. As a leader in visualization technology for more than 170 years, Zeiss offers digital technology combining with Zeiss optics to provide optimized digital visualization during ophthalmic surgery procedures. The digital optics allow for reduced light intensity, while providing outstanding dept of field and higher resolution of images with natural color and provides the technology to see as never before a more definitive certainty during eye surgery for the best outcome for the patient. With the integration of intraoperative OCT, and heads-up 3D display in one platform, the Lumera 700

Microscope offers the surgeon with direct view of the data where it is precisely required allowing the surgeon to switch between anterior and posterior segments very quickly without the need to make any adjustments allowing for less downtime to the patient during surgery.

The Lumera 700 Microscope System is designed to improve surgical control during eye surgery and provide the best positive outcome for the patient with very little down time after surgery. The Contractor shall provide all necessary tools, interfaces, equipment/hardware, software, licenses, delivery, installation, warranty, and training.

B. BACKGROUND

The Zeiss Ophthalmic Lumera 700 Microscope is a multi-platform and completely integrated digital state of the art microscope for use in all eye surgery. The Zeiss Ophthalmic Lumera 700 microscope is manufactured by Zeiss and a leader of visualization technology for over 170 years. Zeiss has embraced digital technology, combining ZEISS optics with the vast possibilities of digital imaging providing our surgeons with the best possible innovative tools to deliver the best possible eye care to our veterans with less down time in recovery.

The Lumera 700 microscope only has import capabilities to match a reference image from the biometer the surgeons utilize. A reference image is taken on the microscope to produce digital overlays for astigmatism correction surgery. the microscope does not export any patient information or images.

C. SCOPE

The goal is to provide the best possible care to patients diagnosed with eye disease requiring eye surgery with the least down time to their recovery with a more positive outcome. The

Zeiss Ophthalmic

Lumera 700 Microscope with a digital system will provide necessary tools to accomplish the best outcome results for the veteran(s).

D. QUANTITY

1- Zeiss Ophthalmic Lumera 700 Microscope System

E. GOVERNMENT ACCEPTANCE TEST

Contractor shall perform the Government Acceptance Test in the presence of the COR and designated Ophthalmology Staff for proof-of-performance. Upon completing the Government

Acceptance Test successfully, Contractor shall document the success of this Government

Acceptance Test on Contractor’s company form which will be certified by the COR’s signature as evidence of Government Acceptance of the referenced piece of equipment. A copy of this document shall be furnished to the COR and the Contracting Officer before

Contractor’s Representative at the end of each testing.

F. INSTALLATION

1. Contractor shall provide all labor, materials, tools, equipment and etc. to prepare for the installation of the equipment in an operating room on the fifth floor of the

MEDVAMC.

2. This equipment will be installed no later than May 30, 2025.

3. All employees of general contractor and subcontractors shall comply with the

MEDVAMC vendor employee management program.

G. EVALUATION CRITERIA

1. Technical Capability

a) Wavelength

b) Delivery Modalities

c) Exposure Duration and Intervals

d) Aiming Laser

e) Safety features

f) Integration with existing ophthalmic surgery equipment, infrastructure and supplies

2. Past Performance

3. Proximity of service personnel

4. Warranty

5. Price