Amendment to CSS 36C25625Q0722 0001.pdf

Amendment to a Previous Combined Solicitation

*= Required Field Amendment to a Previous Combined Solicitation

SUBJECT* Post Q&As

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

77056-5643 36C25625Q0722

04-28-2025 11:59 PM CENTRAL TIME,

CHICAGO, USA

4 DAYS AFTER THE RESPONSE DATE

N

SBA

Q201 621610 Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

Contract Specialist Jeneice Matthews jeneice.matthews@va.gov

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VAMC

2002 Holcombe Blvd.

Houston TX

POSTAL CODE 77030

COUNTRY US

ADDITIONAL INFORMATION

AGENCY’S URL https://sam.gov/content/opportunities

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS jeneice.matthews@va.gov

EMAIL DESCRIPTION Amendment 36C25625Q0722 DME HME Storage Delivery Service

DESCRIPTION

The purpose of this amendment is to post questions and answers (Q&As). See attached Q&As.

This amendment will need to be signed and returned with quote submission to be eligible for award.

See attached 36C25625Q0722 0001 Q&As

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 04-15-2025 36C256-25-AP-1249 None

36C256

Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

36C256

Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

To all Offerors/Bidders 36C25625Q0722

04-03-2025 X

X X offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. ** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-28-2025 11:59 PM CDT x 1

The purpose of this amendment is to post questions and answers (Q&As). See attached Q&As. This amendment will need to be signed and returned with quote submission to be eligible for award.

POC: Jeneice Matthews, jeneice.matthews@va.gov

Oney Kelly Contracting Officer

To: All Offerors

The Network Contracting Office (NCO)-16 in support of the Michael E. DeBakey Veterans Affairs Medical Center (VAMC) received the following questions in response to Request for Quotation (RFQ) 36C25625Q0722.

Please see below for the Offeror’s questions and NCO 16’s respective answers accordingly.

1. Question #1: Our company is interested in the open bid that was posted last week, 36C25625Q0722. In reference to Attachment A (Relevant Experience Form), it necessitates documenting “Contract Term, Value, Dates, etc”, does this mean the quoters experience be specific government contracts or can this experience be relevant to National Accredited Medicare Billing and DME setup for Hospital/Rehab clients?

Also, does the applicant/quoter in SAM need relevant experience or would the subcontractor’s experience suffice?

Answer #1: See Section E.9 (a), FACTOR 1- TECHNICAL, SUBFACTOR 2- Contractor Qualifications

a. Contractor Relevant Experience: The Contractor shall demonstrate three (3) years’ technical experience within the last 5 years in storage, delivery and pick-up, and all other service for Durable Medical Equipment (DME) and Home Medical Equipment (HME) as the prime contractor in accordance with the Performance Work Statement (PWS). The contractor shall demonstrate in their technical approach proof of technical training and demonstrate track records of working experience in set-up, disassembly, storage, inventory management and repair of DME and HME and related components in healthcare, industrial, educational, and commercial facilities performing as the prime.

The Contractor shall submit up to three (3) Contractor technical experience entries performing as the prime Contractor. See Attachment 3, Relevant Experience Form.

The Contractor technical experience entry shall include:

(a) dollar value,

(b) contract number,

(c) period of performance (year and month),

(d) point of contact (POC) name and title,

(e) POC phone number,

(f) POC email address,

(g) description of the work, Failure to demonstrate three years technical experience and submit up to three (3) Contractor technical experience entries performing as the prime Contractor shall result in Contractor’s technical quote as technically unacceptable.

2. Question #2: Is there any incumbent/recompete or this is a brand-new project?

If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

Answer#2: This is for a new project/requirement five (5)-year, long term.

3. Question #3: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

Answer #3: This is for a new project/requirement five (5)-year, long term.

4. Question #4: Are these services currently being provided under an existing contract? If so, could you please share the contract number?

Answer #4: This is for a new project/requirement five (5)-year, long term.

5. Question #5: What is the total dollar value of the existing contract?

Answer #5: This is for a new project/requirement five (5)-year, long term.

6. Question #6: Who is the incumbent service provider?

Answer #6: This is for a new project/requirement five (5)-year, long term.

7. Question #7: CLIN 0001 is for complete services within the 75 miles radius, is this understanding correct?

Answer #7: Yes, CLIN 0001 is for services within a 75-mile radius.

8. Question #8: CLINC 0004/0005, Are the emergency Delivery & Repairs within 75 miles radius?

Answer #8: Yes, CLIN 0004 and 0005 are within 75 mile radius.

9. Question #9: CLIN 0006 is for complete services beyond the 75 miles radius, is this understanding, correct?

Answer #9: Yes

10. Question #10: Do you have the last year’s quantity data for each CLIN broken down within the 75 miles radius and outside of the 75 miles radius?

Answer #10: The estimated quantity is the breakdown for each CLIN.

11. Question #11: For CLIN 0009, 0010, 0011, 0012, 0013, no delivery mile radius is identified. Is it correct to assume that the miles radius for these CLIN is within 75 miles? If incorrect then please provide the delivery radius for these CLIN and/or additional information so we can provide accurate price estimates.

Answer #11: CLIN 0001 & CLIN 0006 apply to delivery within 75 miles and outside the 75 miles.

12. Question #12: Is the understanding correct, that the offeror is required to be credentialed by an accredited entity for DME services but not necessarily by TJC, offeror could be credentialed by any CMS-Approved DMEPOS accreditation organizations.

Answer #12: See Section E.9 (a), FACTOR 1- TECHNICAL, SUBFACTOR 1- Technical/Management Approach (c). The Contractor shall submit written documentation of evidence of current and valid The Joint Commission (TJC) accreditation or accreditation by an equivalent body (which meets or exceeds TJC Accreditation) with their technical quote at due date and time of solicitation. Contractor shall maintain current accreditation by due date and time of solicitation and for the duration of the contract.

Failure to submit TJC accreditation or accreditation by an equivalent body (which meets or exceeds TJC Accreditation) with the technical quote shall result in technical quote as technically unacceptable.

13. Question #13: What is the rate of reimbursement per miles that are outside of 75 miles radius? Is this something offeror needs to also provide or is this set by the VAMC?

Answer #13: Current government mile rate.

14. Question #14: For CLIN 0002, quantity unit is EA(each), does this EA means the 15 minutes increment or HR(one hour)?

Answer #14: CLIN 0002, is based on estimate of 1,400 hrs of repairs, billed in 15-minute increments.