36C25625Q0710 - Sources Sought _ Underground Storage Tank.docx

Intent to Sole Source/ Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

1. Title: Inspect, Clean, and Maintain Fuel Storage Tanks

2. Purpose:

a) The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought/ Request for Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for Maintenance of Underground and Above Ground Storage Tank , Shreveport, LA., 71101.

b) Notice of Intent to Sole Source. If there are no responses to this notice, a determination by the Government not to compete based upon responses to this notice is solely within the discretion of the Government to sole source the requirement. No response is a response.

c) Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to provide the following:

a) The Overton Brooks Veterans Affairs Medical Center, located at 510 E Stoner Ave, Shreveport, LA, 71101 requires inspection, cleaning, and maintenance of 4 – 20,000 gallons, 1 – 8,000 gallon, underground diesel storage tanks and 1 – 1,000 gallon unleaded fuel tank, additionally 5 above ground diesel storage/day tanks, respectively located in Bldg. 1 SB-5, 1N-101, Bldg. 3 and Bldg. 34. The intent of this contract is for the vendor is to come on site, conduct all required inspections and tank cleaning. Compliance is required by The Joint Commission EC 02.05.07 EP 8, Louisiana Department of Environmental Quality (LDEQ) Act 521 of the 2016 Regular Session of the Legislature amended Louisiana Revised Statutes, Section 30:2194.1 to read: "No person shall place or dispense a regulated substance into an underground storage tank that has not been registered with the Louisiana Department of Environmental Quality and that does not have a current registration certificate." Certificate No. REG20210001 is assigned to Overton Brooks VA Medical Center, owner identification number 11204, AI number 9007.

4. Place of Performance:

Overton Brooks Veterans Affairs Medical Center, located at 510 E Stoner Ave, Shreveport, LA, 71101.

5. Period of Performance:

Base plus four (4) year Option.

6. Responses Requested: The Overton Brooks VA Medical Center requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a) Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

b) Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c) Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406? Offer must answer all questions below.

1) Does your company exceed the 500-employee alternative size standard for nonmanufacturers?

2) Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied?

3) Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice?

4) Does your company supply the end products of a small business manufacturer or processor made in the United States?

5) Is your company considered small under the NAICS code 811310.

6) Do you (offer) manufacture the product yourself or a distributor of the items being researched above?

7) Are you an authorized distributor/reseller/Servicer? Provide evidence from original equipment manufacturer (OEM).

8) Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

9) Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

10) Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

11) Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

12) Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

13) Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

14) What is your schedule of delivery after receipt of order for the name brand or equal product?

15) For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for name brand or equal product.

16) Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.

17) Contractors may provide an estimated industry pricing for name brand or equal product for market research and budgetary purpose.

7. Opportunity:

a) NCO 16, is seeking information from potential contractors on their ability to provide this requirement. THIS IS A NOTICE OF INTENT TO SOLE SOURCE and SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the Overton Brooks VA Medical Center System in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

8. Instructions and Response Guidelines:

a) Sources Sought responses are due by 04/01/2025 at 2:30 PM (CST) via email to t.miller@va.gov. Telephone requests or inquires will not be accepted. Public Information will not be provided and shall be utilized to the full extent possible. This a New Requirement.

b) The subject line shall read: 36C25625Q0710 - Sources Sought – Maintenance of Underground and Above Ground Storage Tank , Shreveport, LA, 71101. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 6(a) - 6(c17).

c) Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by Overton Brooks VA Medical Center (OBVAMC) as "market research" and will not be released outside of the Overton Brooks VA Medical Center (OBVAMC) Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

d) In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

9. Contact Information:

Contracting Specialist, T Miller Email address: t.miller@va.gov

10. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses

Your responses to this notice are appreciated.

36C25625Q0572 - Sources Sought – Draeger Anesthesia Machines Service, Pineville, LA

See Performance Work Statement (PWS) Below:

Performance Work Statement For Inspect, Clean, and Maintain Fuel Storage Tanks

Overton Brooks Veterans Affairs Medical Center (OBVAMC) 510 E Stoner Ave Shreveport, Louisiana, 71101

Overview

The Overton Brooks Veterans Affairs Medical Center, located at 510 E Stoner Ave, Shreveport, LA, 71101 requires inspection, cleaning, and maintenance of 4 – 20,000 gallons, 1 – 8,000 gallon, underground diesel storage tanks and 1 – 1,000 gallon unleaded fuel tank, additionally 5 above ground diesel storage/day tanks, respectively located in Bldg. 1 SB-5, 1N-101, Bldg. 3 and Bldg. 34. The intent of this contract is for the vendor is to come on site, conduct all required inspections and tank cleaning. Compliance is required by The Joint Commission EC 02.05.07 EP 8, Louisiana Department of Environmental Quality (LDEQ) Act 521 of the 2016 Regular Session of the Legislature amended Louisiana Revised Statutes, Section 30:2194.1 to read: "No person shall place or dispense a regulated substance into an underground storage tank that has not been registered with the Louisiana Department of Environmental Quality and that does not have a current registration certificate." Certificate No. REG20210001 is assigned to Overton Brooks VA Medical Center, owner identification number 11204, AI number 9007.

Inspections

Monthly:

Required Every 30 Days

· Visually check spill prevention equipment for damage.

· Remove liquid or debris from spill buckets.

· Check for and remove obstructions in fill pipe.

· Check fill cap to ensure it is securely on fill pipe.

· For the interstitial monitoring, check for a leak in the interstitial area.

· Check release detection equipment (Veeder-Root) to ensure it is operating with no alarms or unusual operating conditions present.

· Manually stick gauge each tank, using water finding paste to determine water present and level.

· Fill and monitoring ports: Inspect all fill or monitoring ports and other access points to make sure that the covers and caps are tightly sealed and locked.

· Review and keep current release detection records.

Annually

· Visually check containment sumps for damage and leaks to the containment area or releases to the environment.

· Remove liquid in contained spill buckets, sumps, or debris.

· For the interstitial monitoring, check for leaks in the interstitial area.

· Check hand-held release detection equipment, groundwater bailers and tank gauge sticks, for operability and serviceability.

· Fill and monitoring ports: Inspect all fill or monitoring ports and other access points to make sure that the covers and caps are tightly sealed and locked.

· Spill and overfill response supplies:

· Inventory and inspect the emergency spill response supplies. If the supplies are low, restock the supplies.

· Inspect supplies for deterioration and improper functioning.

· Containment sump areas: Look for significant corrosion on the UST equipment.

· Dispenser hoses, nozzles, and breakaways: Inspect for loose fittings, deterioration, obvious signs of leaks, and improper functioning.

· Annual Fuel Quality testing

Pre-clean inspection and Annual quality Sampling The contractor should take a fuel sample from multiple spots in each tank. These samples should be sent to a third-party lab for analytics. Depending on the results of tank sample testing, cleaning may be required.

Tank cleaning should be accomplished by pumping out concentrated amounts of contaminated fuel, sludge, microorganisms, and water followed by filtration and adding chemicals.

Safety Precautions Any work performed should be done by trained and qualified professionals. Mandatory safety meetings will be required before work can begin on any testing or cleaning process. Work will be done without interruption to normal business at the site. Ingress and egress into the hospital cannot be blocked by any equipment. Any fire hazards should be eliminated at this time considering the contents of the tanks. Fire extinguishers will be always required at the work area. Spill containment such as absorbing pads and booms should be on hand and readily available. Pre-work equipment inspections should be completed to avoid any spillage from damaged hoses, pumps, etc.

Cleaning Process Initially, tanks will be scanned and concentrated areas of sludge, water, or dirty fuel should be removed by pumping these areas. Cleaning chemicals and additional filtering will be introduced. Filters will continue to be changed out to lower micron as the tanks and fuel is cleaned. Chemicals should kill any microorganisms or algae growth inside the tanks and remove any sludge buildup on tanks walls or floor.

All filters and chemicals will be provided by the contractor.

Clean Sample and Tank Closure A sample should then be taken of the fuel after fuel and tanks are cleaned. This sample will also be sent to an outside lab for results. Extra chemicals should be added to the tank to help prevent growth in the tank over time. Contractor will then close tanks using proper seals, gaskets, etc. to ensure no new contaminates enter the tanks around the openings.

Disposal of Waste All materials and waste removed from the tanks and surrounding areas will be disposed of in compliance with all current environmental laws; local, state, and federal, regulations and notices.

Performance Requirement:

The period of performance is a base plus 4 years contract.