36C25625Q0584 RFI Cardiology Case Treadmills.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Cardiology Case Treadmills

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25625Q0584

RESPONSE DATE/TIME/ZONE 03-13-2025 3pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 9 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Quentin Chew Quentin.Chew@va.gov

(713) 791-1414

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Michael E. DeBakey VA Medical Center

MEDVAMC

2002 Holcombe Blvd.

Houston, Texas 77030-4211 USA

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Quentin.Chew@va.gov EMAIL DESCRIPTION 36C25625Q0584 Cardiology Case Treadmills

DESCRIPTION

This is a Sources Sought Notice / request for information (RFI) only. The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that Department of Veterans Affairs (VA) intends to post in the near future.

The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Boulevard, Houston, Texas 77030 has a requirement for Cardiology Case Treadmills

Please review the attached document(s) for more details on this requirement.

See attached document(s):

36C25625Q0584

Title: Cardiology Case Treadmills

NO SOLICITATION EXISTS AT THIS TIME. Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI.

Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

RFI responses are due by 3p.m. Central Standard Time (CST) on March 13, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word or Adobe Acrobat format and virus checked prior to submission via email to Quentin Chew, Quentin.Chew@va.gov.

The subject line shall read: 36C25625Q0584 RFI Cardiology Case Treadmills mailto:Quentin.Chew@va.gov

36C25625Q0584 1

INTRODUCTION

This is a Sources Sought Notice / request for information (RFI) only. The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that Department of Veterans Affairs (VA) intends to post in the near future.

The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Boulevard, Houston, Texas 77030 has a requirement for Cardiology Case Treadmills.

Please review the attached document(s) for more details on this requirement.

See attached document(s):

36C25625Q0583

THIS IS NOT A SOLICITATION. The Department of Veterans Affairs (VA), Network Contract Office 16 in Houston, Texas is issuing this Request for Information (Source Sought). This RFI is issued solely for information and planning purposes only and does not constitute a solicitation; therefore, do not submit a quote. There is no obligation for the Government to acquire any products or services described in this RFI. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs (VA), MEDVAMC in Houston, Texas in developing its acquisition strategy and to revise the Statement of Work (SOW). Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. Only electronic responses to this RFI will be accepted. The Government will not pay for any time expended or information submitted in response to this RFI. Eligibility in participating in a future acquisition does not depend upon a response to this notice.

TITLE: Cardiology Case Treadmills

The Michael E. DeBakey VA Medical Center (MEDVAMC) at 2002 Holcombe Boulevard, Houston, TX 77030 has a requirement for Cardiology Case Treadmills. See items listed below.

Item

No.

Item /Description of Supplies/Equipment Qty

1. Line Qty Catalog 2 3.00 2062898-826 CASE WINDOWS PKG 3-EA

2. Line Qty Catalog 4 3.00 2062898-050 12SL Interpretation (RESI) 3-EA

3. Line Qty Catalog 7 3.00 2083083-003 DCAR Installation 3-EA

4. Line Qty Catalog 8 3.00 2104768-001 Thermal Paper 3-EA

5. Line Qty Catalog 9 3.00 SV-DCAR-EXTWARR+2 2-year Extended Warranty 3-EA

6. TREADMILL 220V 2-EA

7. CABLE RS232 INTERFACE T2100ST TO CASE/PC 2-EA

8. Adjustable Handrail for T2100-ST 2-EA

9. SPECIAL HANDLING SPECIAL HANDLING SERVICE DCAR 2-EA

10. DCAR Installation List Price Extended Price Discount 2-EA

11. SV-DCAR-EXTWARR+2 2-year Extended Warranty 2-EA

12. TANGO M2 BASE UNIT - ROHS 3-EA

13. Tango M2 Adult (23 - 33 cm) Disposable Cuf w/ MIC Pad 3-EA

14. Tango M2 Adult Long (23 - 33 cm) Disposable Cuf w/ MIC Pad 3-EA

15. M2 Large Adult (31 - 40 cm) Disposable Cuf w/ MIC Pad 3-EA

16. Tango M2 Large Adult Long (31 - 40 cm) Disposable Cuf w/ MIC Pad 3-EA

17. Tango+ ECG Splitter Cable for using with Echocardiograph - RoHS 3-EA

18. Shortened Mounting Pole for Tango on CASE 3-EA

36C25625Q0584 2

19. DCAR One Day On-Site Clinical Applications Product Training 2-EA

NAICS The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 339113, Administrative Management and General Management Consulting Services with a size standard of 800 employees.

QUESTIONS AND CRITICAL CONSIDERATIONS FOR INTERESTED CONTRACTORS

Responses are solely treated as information for the Government to consider. Direct or Indirect costs incurred in response to this RFI are at the expense of the vendor, not the Government. In accordance with the Federal Acquisition Regulations, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Any contract that may be awarded will not be based on information received or derived from this RFI, but rather on the outcome of a subsequent competitive process.

It is requested that all vendors interested in participating in this effort note their interest by responding to the areas identified in the “Company Details" and "Capabilities Statement” sections below.

COMPANY DETAILS

The page limit for responses to this section is two pages.

1. Provide company point(s) of contact information (name, email address, address, telephone, and fax numbers).

2. Identify if your company are any of the following business concern statuses (include all that apply): Small Business (SB); Certified Small Business Administration (SBA) 8(a) firm; Small

Disadvantaged Business (SDB); Service-Disabled, Veteran-Owned Small Business (SDVOSB);

Veteran-Owned Small Business (VOSB); Economically Disadvantage Women-Owned Small

Business (EDWOSB); Woman-Owned Small Business (WOSB); Historically Underutilized

Business Zone (HubZone) Small Business; Large Business

3. Provide contracting vehicles your company holds, such as GSA schedules.

CAPABILITIES STATEMENT

The page limit for responses to this section is five pages.

1. Provide an overview of your firm’s capabilities to fulfill the requirements of the SOW, to include organizational and staff capability and experience.

2. Provide a brief narrative summary of your technical approach to meet VA’s high-level requirements in the attached draft SOW.

3. Provide an example of your capabilities to provide Consultative Services for Cardiology Case Treadmills Accessories Preparation, review and editing.

4. Describe your experience and personnel who meet the qualifications listed in the attached SOW (Draft).

5. Provide up to three (3) contracts that your company has performed for the same or similar requirement and of comparable size, complexity and scope. Describe scope and similarities and differences as pertinent. Identify specific tools and platforms used. Please be specific and

36C25625Q0584 3 provide a complete reference to include: a) contract number, b) contract title, c) description, d) period of performance, and e) award amount; as well as identify whether you performed as a prime contractor, sub-contractor, teaming partner, or as a project manager.

RESPONSE SUBMISSION

Please submit responses to Quentin Chew, Contracting Officer via email at Quentin.Chew@va.gov on March 12th 26, 2024, 3:00 p.m. Central Standard Time (CST). VA reserves the right to not reply to any emails, responses, and/or materials submitted.

Respectfully, Quentin Chew Contracting Officer Commercial Acquisitions Team -Houston

• Department of Veterans Affairs • Network Contracting Office (NCO) 16

• Galleria Financial Center • 5075 Westheimer Rd., Ste. 750 • Houston, TX 77056

(713) 791-1414, Quentin.Chew@va.gov v21.2

Statement of Work GE HealthCare Stress Testing Equipment/ Treadmill/ Case V16 580

[Insert Procurement Reference ID]

A. DESCRIPTION OF SERVICES

The Contractor is asked to provide stress testing equipment and professional services in the procurement and deployment of the GE Healthcare Stress testing equipment.

B. BACKGROUND

There are numerous Veterans Affairs (VA) healthcare systems that have existing GE HealthCare stress testing systems and are in use throughout the nation. This includes a wide variety of units used in a variety of clinical settings. The immediate medical need for this equipment is due to the current equipment malfunctions and unable to properly perform the exams.

C. REQUIREMENT OVERVIEW

The scope of this procurement is to procure GE HealthCare Treadmills and Case systems. The Contractor will provide all hardware, software, and professional services to allow the seamless integration. The following components comprise the Exercise Stress Testing equipment for this requirement.

VA MEDVAMC Category or Product Description Model

CABLE RS232 INTERFACE T2100ST TO CASE/PC 1092405-041

CASE WINDOWS PKG WITH DISPLAY 2062898-826

12SL Interpretation (RESI) 2062898-050

TANGO M2 BASE UNIT - ROHS 2079072-020

2-year Extended Warranty: Includes parts and labor SV-DCAR-

EXTWARR+2

T2100-ST2 TREADMILL 220V 1092405-022

Adjustable Handrail for T2100-ST 2097357-003

The services shall be in accordance with the tasks and deliverables as described in this statement of work (SOW). The contractor shall provide technical support both in the setup and calibration of each device but also integration with the existing GE HeathCare and EHR system in use at the facility. In addition, the contractor will provide clinical user training, as needed, to ensure safe operation of the new hardware. Final acceptance is completed once all deliverables have been received and turnover / go live has been completed.

DRAFT

The contractor shall communicate any enhancements these new units may have to the local point of contact (POC) and contracting office representative (COR). All activities related to this resultant contract shall be in the best interest of the VA and coordination of all activities shall be planned accordingly.

All equipment procured under this resultant contract shall be compatible with the firmware and software of the current infusion equipment in use at the facility.

Facility Name Delivery Address Model Quantity

Houston VAMC 2002 Holcombe Houston, Texas 77030

D. TECHNICAL REQUIREMENTS

1. Hardware:

i. The proposed T2100-ST2 TREADMILL 220V

☒ a. Proposed Treadmill shall have installed comprehensive safety software that

a. Allows the patient to walk safely on the treadmill.

b. Allows the delivery of software updates as needed

c. .

☒ b.

☒ c.

☒ d.

☒ e.

ii. The proposed IV pump general infusion modules shall be CASE WINDOWS PKG WITH DISPLAY

☒ f. The proposed Cases should allow for assessing cardiac function during exercise and for predicting risk. The Exercise Test Interpretation (XTI) algorithm should provide a clear, concise, automated interpretation of stress exercise tests for the Physicians to be able to interpret.

g. Allows for proper communication with the treadmill 220V

iii. The proposed . TANGO M2 BASE UNIT - ROHS

☒ h. The proposed Tango M2 shall allow for proper he automated blood pressure monitoring for cardiac stress and exercise testing

2. Integration

☒ a. The proposed Case Systems shall be able to connect to the facility’s MUSE and EHR system.

☒ b. The proposed Case Systems shall be connected to the facility/VISN servers to ensure testing is properly transmitted.

☒ c. The proposed infusion controllers shall have Alaris Guardrail installed on them by the Contractor as part of this procurement contract.

☒ d. Contractor shall provide on-site integration services as part of this procurement.

☒ e. Contractor shall check in all new equipment

☒ f. Contractor shall install Guardrails software on all equipment

☒ g. Contractor shall connect all CASE Systems to the wireless network

☒ h. The offering Contractor shall provide project management services, as part of this procurement contract.

☒ i. The Contractor shall make available the maintenance software (newest revision) necessary for VA Healthcare Technology management (HTM) staff to conduct Preventive Maintenance and calibrations.

☒ j. Offering Contractor shall provide two copies of service and maintenance literature that pertains to the equipment being purchased

☒ k. All instances of travel to be onsite for implementation and integration services must be accounted for in the contract cost with not to exceed limitations

3. Information Security

All VA sensitive information shall be protected at all times, in accordance with VA local site guidelines.

The Contractor shall report any known or expected security/privacy incidents, or any unauthorized disclosure of sensitive information, to the COR.

☒ a. Any wireless connectivity to the VA network must be compatible with 802.11b/g/n and compliant with VA Information Security policies.

☒ b. Any remote service support requires a memorandum of understanding/interconnection security agreement (MOU/ISA) with the VA.

☒ c. The Contractor shall follow all Government rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations, and shall adhere to all VA Privacy & Security, the Privacy Act, and Health Insurance Portability and Accountability Act (HIPPA) requirements when obtaining and reviewing information.

E. TRAINING REQUIREMENTS

1. Clinical Training

☒ a. Contractor shall provide one (2) days of clinical training/education to cardiology staff.

☒ b. Offering Contractor shall coordinate training/education with COR.

☒ c. Education/training should be completed for all shifts.

2. Biomedical Technician Training

☒ d. Contractor shall offer technical training as part of this procurement contract. Training may occur on-site, off-site, or virtual.

F. SERVICE REQUIREMENTS

1. Service and Operator Manuals – The Contractor shall provide the following documentation for the proposed systems:

a. Two (2) copies of operator instruction manuals (one (1) electronic and one (1) physical copy)

b. Two (2) copies of service manuals (one (1) electronic and one (1) physical copy)

*Contractors can include the physical copy as a priced line item in their quote as applicable.

2. Minimum Warranty – The system and accessories shall be covered under the manufacturer’s warranty and shall include all parts and labor for one year following acceptance by the VAMC.

G. TRAVEL OR SPECIAL REQUIREMENTS

The Contractor shall submit all proposed travel plans to Contracting Officer (CO) and Contracting Officer Representative (COR) for review and approval no less than 5 business days in advance of the anticipated departure date.

Travel costs will be included in task orders.

The principal place of performance for services provided in the SOW is projected to be at the Contractor’s site. However, the contractor may be required to attend meetings at the Government site location. Additionally, the Contracting Officer’s Representative (COR) must approve all travel requirements/requests before travel begins. Travel that occurs without pre-approval by the COR will NOT be reimbursed (See Attachment Travel Authorization Request Form). Travel and per diem expenses shall be in accordance with Federal Travel Regulations and FAR 31.205-46.

H. PERFORMANCE PERIOD

The period of performance (POP) shall be defined as the date of the award of this contract until all deliverables have been accepted. This period of performance shall not exceed one calendar year.

Normal hours of work are defined as Monday through Friday from 8:00am to 7:00pm in the local facility time zone (or as specified by VISN / Facility), excluding Federal holidays, or as otherwise arranged with the COR.

There are eleven (11) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, five (5) are set by date:

New Year’s Day January 1

Juneteenth National Independence Day

June 19

Independence Day July 4

Veterans Day November 11

Christmas Day December 25

I. OTHER INFORMATION/DOCUMENTATION REQUESTED

1. Completed Manufacture Disclosure Statement for Medical Device Security (MDS2) form

2. Product brochures

3. Technical specification sheets, to include dimensions and weight of the system

4. Typical drawings (pdf version of the CAD drawings)