36C25625Q0545.docx

SUBJECT*

629-25-2-7909-0110 Medivators (VA-25-00049718)

GENERAL INFORMATION

Network Contracting Office 16 1515 Poydras Street Suite 1100

New Orleans LA 70112

POINT OF CONTACT*

Contract Specialist Christopher Rossi

PLACE OF PERFORMANCE

(SLVHCS)

2400 Canal Street

New Orleans LA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT NOTICE ONLY.

This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes and issued in accordance with Federal Acquisition Regulation (FAR) Part 10- Market Research, in order to conduct market research. No proposals or quotes are being requested or accepted with this notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes and does not constitute a solicitation or a guarantee to issue a solicitation in the future. This RFI does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this RFI does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future modification. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification, Service Disabled/Veteran Owned Small Business. (SDVOSB/VOSB), HUBZone, 8(a), small, small disadvantage, woman owned small business, or large business) relative to NAICS code is 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) and the size standard is 1,250 employees. The Product Service Code (PSC) is 6515, Medical and Surgical Instruments, Equipment, and Supplies.

Requirement:

Endoscope Reprocessing System Southeast Louisiana Veterans Healthcare System (SLVHCS) is seeking a contractor to provide and install four (4) Mediators Advantage Plus systems, or its equivalent, which will be used at the SLVHCS for the Sterile Processing Service.

Responses must be received by no later than 13:00 a.m. Central Standard Time, Tuesday, March 04th, 2025. Responses shall be emailed to Christopher.Rossi2@va.gov Capabilities Statements to include UEI number. Facsimile or Telephonic responses will not be accepted.

Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award (as applicable).

SAM: https://www.sam.gov/portal/public/SAM/ Sources Sought Notice Sources Sought Notice This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. No quotes will be accepted.

Sources Sought Notice

STATEMENT OF WORK

1. Contract Title: Brand name or Equal to Medivators Advantage Plus Endoscope Reprocessing System

2. Background: Southeast Louisiana Veterans Healthcare System (SLVHCS) is seeking a contractor to provide and install four (4) Mediators Advantage Plus systems, or its equivalent, which will be used at the SLVHCS for the Sterile Processing Service. The desired outcome is to have the ability to clean and disinfection of Endoscope instruments. The machines will be used for inpatient care throughout the hospital. Medivators Advantage Plus is intended for the washing and high-level disinfection of endoscopes and endoscope accessories. Validated for use of Rapicide PA High Level Disinfectant, Intercept Detergent and Alcohol.

Features to include individual channel connectivity and channel blockage monitoring. Single use germicide: fresh disinfectant solution for each endoscope. Asynchronous operation of dual reprocessing basins with transparent glass lids. A dedicated personal computer (PC) for system operation of reprocessing cycles, cycle recording, powerful quality assurance reporting, easy backups, networking availability, and remote diagnostics. Ability to interface with Censitrac.

Easy-to-fill detergent and alcohol reservoirs. Hook up blocks dedicated to a family of endoscopes ensure correct connectivity and flow rates to meet manufacturers specifications. Diagnostics for operator assistance and troubleshooting.

Provide User Operation training to SPS staff on proper use of Advantage Plus Medivators. Training on all consumables items that are used with the Medivators.

The quote should include the removal of (4) existing Medivator reprocessing systems. Credit for acceptance of the (4) old reprocessing systems are highly encouraged. Vendor then to provide installation of four new (4) Steris Medivators Advantage Plus Endoscope Reprocessing System or its equivalent.

2. Scope: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. Contractor shall install and deliver four (4) Medivators Advantage Plus or its equivalent.

3. Objective: The purchase of the new machine supports the facility by allowing a validated cleaning claim for automated cleaning and minimized handling of endoscopes to help reduce the risk of cross-contamination. Save time by eliminating manual cleaning while delivering maximum cleaning efficacy in this dual basin AER, which allows you to reprocess two endoscopes at different times to improve workflow efficiency.

4. The Salient Characteristics and specification included:

Installation and Maintenance Proper maintenance ensures effective disinfection and prolongs the life of the reprocessor.

• The MEDIVATORS® ADVANTAGE PLUS® System must be grounded in accordance with applicable regulations.

• The system default is factory-set for the specific disinfectant immersion time for RAPICIDE® PA.

• All pressure regulators are factory-preset. Do not adjust the settings. Contact your Technical Support representative for assistance.

• Do not allow the washing solution to contact metal components.

• Do not use alcohol or alcohol-based products to clean the Reprocessor cabinet.

• Medivators endoscope hookups are not autoclavable. The hookups are automatically disinfected with each use due to their exposure to the entire disinfection cycle; no further disinfection or rinsing is required prior to their next use.

• Do not remove covers, doors, or panels fastened with screws while the Reprocessor is in use.

• Replacement parts must be ordered from the manufacturer to maintain the warranty.

• Do not block ventilation openings.

• Regularly check all cables, tubing, and drains for damage or leaks.

• Do not carry out any maintenance that is not described in this manual.

• Ensure that the power supply connection is accessible in the event that emergency disconnection is necessary.

• Prior to undertaking any service or maintenance operations or when resetting the GFI, ensure that the MEDIVATORS ADVANTAGE PLUS System is disconnected from the main power supply. If service or maintenance operations are to be conducted on the water system, ensure that the MEDIVATORS ADVANTAGE PLUS System is isolated from the main water supply.

Installation Specifications Electrical The MEDIVATORS® ADVANTAGE PLUS® System must be connected to a single electrical outlet capable of supplying 1000 watts at 100-240 volts AC, 50/60 Hz. The outlet must be properly grounded.

Water Potable water is the minimum standard. For optimum performance, water must be delivered at a minimum f low rate of 5 L/min (1.32 gpm) at a dynamic pressure of 30 psi (2 bar) during the basin fill. For optimum performance water must be delivered at 35ºC by use of a mixing valve (required). The mixing valve must be purchased separately and installed by the facility. A back siphonage prevention device must be purchased separately and installed between the water line & the reprocessor to prevent contamination of the water supply in the event of a sudden drop in water pressure.

Drain For optimum performance the MEDIVATORS ADVANTAGE PLUS System should be connected to a vented sanitary drain system capable of draining at a minimum rate of 12 L/min (3.17 gpm).

Room Ventilation The MEDIVATORS ADVANTAGE PLUS System must be installed in a room with a ventilation system capable of delivering a minimum of 10 air exchanges per hour. An optional vapor management system is available for ductless fume removal.

Air The MEDIVATORS ADVANTAGE PLUS System must be connected to an air supply for proper operation. The ADVANTAGE PLUS system includes an air compressor that requires a dedicated 120 VAC, 20 Ampere service or 230 VAC, 10 Ampere service. The air compressor delivers proper air flows and pressure for correct system operation.

If the ADVANTAGE PLUS model purchased did not include the air compressor, the system may utilize house compressed air (dry, oil free) which must meet these required air pressure specifications: 58 to 125 PSI with a minimum flow volume of 1.5 CFM, maximum particle size is 5 microns, maximum dew point is 7°C (45°F), maximum oil concentration is 5 mg/m3

5. Delivery:

Southeast Louisiana Veterans Healthcare System 2400 Canal St SPS department 4D203 New Orleans LA, 70119 Mon-Fri 7:00am – 4:30 pm Contractor shall provide on delivery to area requesting purchase.

POC: Ward Seward, ward.seward@va.gov 504-421-6867 The Contractor shall deliver all required equipment within 90 days after receipt of order (ARO)

6. Period of Performance: The item being request will be delivered 90 days after contract is awarded.

This is a onetime purchase; delivery should be completed within (90) days from date of award. Working hours are between 8:00a.m. – 4:30p.m., Monday through Friday. All federal holidays excluded. Working hours are between 8:00 am to 4:30 pm, Monday through Friday excluding weekends and federal holidays.

VA follows all Federal holidays that are sent by law (USC Title 5 Section 6103). The Government hereby provided notice and Contractor hereby acknowledge s receipt that Government personnel observe the listed days as holidays.

Independence Day July 4 Labor Day First Monday in September

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by the US government agencies.

In addition to the days designated as holidays, the Government observes the following days:

7. Invoices. Offeror may submit invoices for any completed and government accepted items on the Price Schedule. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR). A properly prepared invoice will contain:

8. General Requirement

A. Contractor shall provide four (4) new purchase Medivators Advantage Plus Systems or its equivalent to the Southeast Louisiana Veterans Healthcare System, New Orleans, 70119.

B. Contractor shall provide Operators Manual and quick reference guides on the equipment.

C. DELIVERY, SET-UP, AND INSTALLATION shall be coordinated with The Southeast Louisiana Veterans Healthcare System Medical Center. Be aware of site-specific protocols for badging, escorts, and hours for delivery.

The Contractor shall remove all related shipping debris and cleanup everything associated with delivery and installation of the item requested. Contractor shall remove all packaging from Southeast Louisiana Veterans Healthcare System Center. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the logistics department 504-507-2000 x77071

Southeast Louisiana Veterans Healthcare System does not have the ability to accept drop shipments from manufactures. There shall be no staging and/or storage at the SLVHCS VA Medical Center warehouse. All products shall be off loaded by awarded vendor and delivered directly to the installation location.

Awarded vendor is responsible for any equipment needed to unload products and/or for transferring product the installation locations.

Contracting Officers within the networking contracting office issuing the contract, only, may issue modifications to the contract and may do so via a bi-laterally executed, written modification in accordance with FAR 52.212-4(c). Distribution shall be made via email; no hard copies shall be distributed.

7. Warranty and Support

The VA Sterile Processing Service shall have full access to the hardware that constitutes this equipment. The VA Sterile Processing Service point of contact must be briefed, by the vendor, on all upgrades and changes and agrees to each prior to shipment. The vendor shall provide two (2) sets of Instruction for Use manuals (electronic or hard copy) to VA Sterile Processing Service. Additionally, Contractor shall provide the standard OEM (Original Equipment Manufacturer) warranty period for all equipment provided starting upon receipt of delivery to VA.

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation shall not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

5. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

6. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

(End of Statement of Work)

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