S02 FINAL Sources Sought Notice 36C25625Q0415 Backflow Preventer Repairs and Testing Services.pdf

Sources Sought Notice SUBJECT* Backflow Preventer Repairs and Testing Services, Gulf Coast Veterans

Health Care System (GCVHCS), Engineering Service, 400 Veterans Avenue, Biloxi, MS 39531

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25625Q0415

RESPONSE DATE/TIME/ZONE 01-31-2025 1300 EASTERN TIME, NEW YORK,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J045

NAICS CODE* 238220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 5 Rm 1A102 Biloxi, MS 39531

POINT OF CONTACT*

Cory LaBorde Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 5 Rm 1A102

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Gulf Coast Veterans Health Care System Engineering Office 400 Veterans Avenue Biloxi MS

POSTAL CODE 39531

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS cory.laborde@va.gov EMAIL DESCRIPTION CS e-mail address

Backflow Preventer Repairs and Testing Services Gulf Coast Veterans Health Care System (GCVHCS)

Engineering Service, 400 Veterans Avenue

The Gulf Coast Veterans Health Care System (GCVHCS) (Biloxi, MS) requires the following services for the facility: Backflow Preventer Repairs and Testing Services The government is seeking a qualified, capable, and experienced contractor who can successfully provide these services to the facility.

The applicable NAICS code for this procurement is 238220 - Plumbing, Heating, and Air-Conditioning Contractors. The associated size standard is $19 Million.

Instruction to Offerors Guidance:

This sources sought notice is a market research notice only being executed in accordance with FAR Part 10. This sources sought notice is NOT a Request for Quote/Offer (RFQ/RFO), Request for Proposal (RFP), or Invitation For Bid (IFB) and no solicitation is being issued at this time. This notice shall not be construed as a commitment by the Government to issue a solicitation or to ultimately award a contract, nor does it restrict the government to a specific acquisition approach which includes a specific set aside for that approach. Any information provided to the Government as a result of this sources sought notice is strictly voluntary. No entitlement to payment for direct and/or indirect costs or charges by the Government will arise as a result of contractor submission of responses or the Government’s use of such information. By responding to this notice it is agreed that the government has your permission to share your submitted capabilities and other information provided (in your response) with other contracting officers and/or procurement representatives (within the U.S.

Government) as they relate to similar requirements (for market research purposes only).

This Sources Sought Notice is for planning purposes only. This notice is intended to identify eligible contractors in any socioeconomic category who can support all of the requirements of this acquisition.

An eligible contractor is defined as a contractor who possesses the technical knowledge, skills, abilities, qualifications, capability, and relevant experience to meet or exceed the government’s requirements as annotated in the Scope of Work for this requirement.

Instructions for Submission:

Interested, eligible contractors shall respond by e-mail only to Cory LaBorde, Contract Specialist, cory.laborde@va.gov. Responses are due no later than Friday, January 31st, by 1300 hours (1:00 p.m.) Eastern Time.

Respondents shall include as part of their submission:

a. Indicate if you can meet or exceed the government’s requirements to provide Backflow Preventer Repairs and Testing Services in support of the Gulf Coast Veterans Health Care System, Engineering Service Biloxi, MS.

Eligible contractors must be able to perform all required work, execute all required services, and be able to complete all necessary tasks & deliverables as annotated in and/or otherwise encompassed by the Scope of Work for this acquisition.

A summary/overview of your skills, abilities, capabilities, qualifications, relevant experience, and relevant past contracts and/or past projects (as it directly relates to this requirement) must be included in your response to this notice. Merely stating that you are a contractor who is interested in this requirement (without providing any supporting details and/or documentation to verify your capabilities and qualifications) will not be considered as an adequate response/submission to this notice. Interested contractors must self-certify that they can meet the requirements that have been stipulated herein.

b. A future solicitation for this requirement will be “all or nothing” meaning that the Contractor will have to perform all work, execute all services, and complete all tasks & deliverables that have been requested.

c. A future solicitation for this requirement will mirror this Sources Sought Notice and will likely contain the same Scope of Work that is included in this notice.

d. It is noted that Limitations on Subcontracting requirements will apply to a future solicitation and contract for this requirement. Contractors who are contemplating their interest and/or participation in this procurement should familiarize themselves these requirements as adherence will be required. It is noted that the government has a neutral position on the use of subcontractors by prime contractors.

REQUIREMENT QUESTIONS:

If/when this requirement is solicited there will only be a limited time window to address contractor solicitation questions. It is recommended that interested, eligible contractors (who are examining this notice and who have questions) submit these questions along with their response to this notice. The submission of questions by contractors is encouraged as it will allow the government to further define/clarify this procurement if there is ambiguity and/or if sufficient information is lacking.

The following document is contained within this Sources Sought Notice:

1). Scope of Work

BACKFLOW PREVENTER REPAIRS AND TESTING SERVICES

Gulf Coast Veterans Health Care System (GCVHCS)

Engineering Service, 400 Veterans Avenue

SCOPE OF WORK

Furnish all labor, tools, materials, equipment, and supervision necessary to perform all work associated with the repair and testing the listed backflow prevention devices located at the VA Gulf Coast Veterans Health Care System, Biloxi, Mississippi.

The work required is listed as follows:

1. Contractor shall perform the necessary repairs to the listed backflow preventers to make them fully operational. This onetime service contract makes specific repairs to 12 backflow devices that were identified to have repairs necessary based on the annual testing and certification that was performed at the Biloxi VA Medical Center in August of 2024. The scope of work also includes the replacement of six packing glands for certain backflow devices that are leaking. Once the backflow devices are repaired perform acceptance testing.

2. The following backflow preventors require certain repairs and parts replacement based on the annual inspection and certification recently performed.

a. Bldg 2 repair 4” Watts (install rebuild kit)

b. Bldg 3 repair 4” Watts(install rebuild kit)

c. Bldg 3 repair 4” Watts (install rebuild kit)

d. Bldg 3 repair 6” Watts (install rebuild kit)

e. Bldg 3 repair 6” Watts (install rebuild kit)

f. Bldg 21 repair 6” Watts (install rebuild kit)

g. Bldg 26 repair 8” Watts (install rebuild kit)

h. Bldg 29 repair 6” Ames (install rebuild kit)

i. Bldg. 29 repair 3” Watts Model 957 (install rebuild kit)

j. Bldg. 31 repair 3” Wilkins Model 375A (install rebuild kit)

k. Bldg T-44 repair ¾” Watts Model RPZ (install rebuild kit)

l. Bldg T-104 repair 1” Watts Model LF009MZQT (install rebuild kit)

3. Contractor shall be certified to work on and make repairs and test backflow prevention devices and have experience in the repair and maintenance of backflow preventers. A minimum of 5 years’ experience in the repair and testing and certification of backflow preventer devices is required to be eligible to perform this work. If required, the contractor will need to be able to furnish contact information for past work experience verification.

4. Coordinate all work in the repair and servicing of the listed backflow preventer devices with the Biloxi, VAMC Plumbing Shop Supervisor prior to the start of work. Contractor is to contact Mr.Steven Gibson; office telephone number is 228-523-8622. No repair or servicing of the backflow prevention devices shall occur until VA has given approval to start work. Contractor shall provide to MS State Health Department all required forms and reports for the annual backflow preventer testing and certification once the needed repair(s) are completed to the 12 listed backflow prevention devices in this scope of work. Contractor shall provide a minimum of 2 copies of any reports or forms provided to State Health Department to the Plumbing Shop Supervisor.

Installation Time

1. All work shall be completed within 15 calendar days after “Notice to Proceed” is received by the

Contractor.

2. Work will be performed during the hours of 8:00 AM and 4:30 PM, Monday through Friday, exclusive of Federal Holidays. Some work outside of normal hours of operations may be necessary and must be coordinated with the Project Contracting Officer Representative (COR) and the Plumbing Shop Supervisor.

SPECIAL CONSIDERATIONS BY THE CONTRACTOR:

1. All disposal costs and fees for debris removal will be the contractor’s responsibility.

2. The contractor will be responsible for cleanliness of the building area both interior and exterior.

SAFETY CONSIDERATIONS:

1. Contractor’s workmen shall provide and utilize all safety requirements in accordance with OSHA regulations during all phases of the work.

Site shall be kept clean and free from debris at all times and contractor shall remove debris daily from the health care system property. Contractor will not be allowed to use Government tools, materials, and/or labor for this project.

All work is to be performed in strict compliance with the “Scope of Work”.