36C25625Q0326 Sources Sought Mobile Office Trailer.docx

Intent to Sole Source/ Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

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1. Title: Purchase and Delivery of an Office Trailer to Pineville, LA, 71360

2. Purpose:

a) The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought/ Request for Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for the purchase and delivery of an Mobile Office Trailer at Pineville, LA, 71360.

b) Notice of Intent to Sole Source. If there are no responses to this notice, a determination by the Government not to compete based upon responses to this notice is solely within the discretion of the Government to sole source the requirement. No response is a response.

c) Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to provide the following:

a) The Supplier shall be responsible for designing, fabricating, delivering and installation of one (1) 12-0” by 40-0” mobile office. The mobile office shall be life safety code compliant and shall be powered by an existing onsite power source. This work shall include design, fabrication, delivery, and installation of the office trailers. This scope does include design and installation of the hold-downs required for wind and seismic loading. This work will be performed by the contractor. It is anticipated that the method of hold-downs will be in place prior to installation of the mobile office. Attachment of the hold-downs to the mobile office will also be by the contractors. The mobile office must be a brand new (not previously used) facility. In no case shall applicable codes be violated as a result of incorporating the details or notes from the sketches provided. They supplier shall remove old trailer on or before delivery of new office trailer.

4. Place of Performance:

Alexandria VA HealthCare System, 2495 Shreveport Hwy 71, Pineville, LA, 71360

5. Period of Performance:

30 days

6. Responses Requested: The Alexandria VA HealthCare System requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a) Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

b) Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c) Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406? Offer must answer all questions below.

1) Does your company exceed the 500-employee alternative size standard for nonmanufacturers?

2) Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied?

3) Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice?

4) Does your company supply the end products of a small business manufacturer or processor made in the United States?

5) Is your company considered small under the NAICS code 321991.

6) Do you (offer) manufacture the product yourself or a distributor of the items being researched above?

7) Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

8) Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

9) Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

10) Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

11) Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

12) Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

13) Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

14) What is your schedule of delivery after receipt of order for the name brand or equal product?

15) For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for name brand or equal product.

16) Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.

17) Contractors may provide an estimated industry pricing for name brand or equal product for market research and budgetary purpose.

7. Opportunity:

a) NCO 16, is seeking information from potential contractors on their ability to provide this requirement. THIS IS A NOTICE OF INTENT TO SOLE SOURCE and SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the Alexandria VA HealthCare System in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

8. Instructions and Response Guidelines:

a) Sources Sought responses are due by 01/08/2025 at 2:30 PM (CST) via email to t.miller@va.gov. Telephone requests or inquires will not be accepted. Public Information will not be provided and shall be utilized to the full extent possible. This a New Requirement.

b) The subject line shall read: 36C25625Q0326 - Sources Sought – Office Trailer, Pineville, LA. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 6(a) - 6(c17).

c) Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by OBVAMC as "market research" and will not be released outside of the OBVAMC Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

d) In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

9. Contact Information:

Contracting Specialist, T Miller Email address: t.miller@va.gov

10. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses

Your responses to this notice are appreciated.

36C25625Q0326 - Sources Sought – Office Trailer, Pineville, LA

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See Statement of Work (SOW) Below:

Statement of Work (SOW)

SPECIFICATIONS FOR SITE OFFICE TRAILER

ALEXANDRIA VA HEALTH CARE SYSTEM

1. OBJECTIVE:

A. Procure one (1) 12-0” by 40’-0”, mobile office replacing trailer.

B. The contractor shall furnish all labor, supervision, transportation, tools, materials, and supplies necessary to provide an office trailer in accordance with the guidelines established by Federal, State, and local Government laws, rules, and regulations. Any and all applicable EPA regulations and rules shall be followed (www.epa.gov). All services provided are to be completed by a certified, tin any and all categories as required by the State of Louisiana. The terms, conditions, provisions, specifications, and schedule of this proposal is listed below.

2. LOCATION:

Alexandria VA Medical Center Main Facility 2495 Shreveport Hwy, Pineville, LA 71360

3. SCOPE:

A. The Work shall consist of:

1) The Supplier shall be responsible for designing, fabricating, delivering and installation of one (1) 12-0” by 40-0” mobile office. The mobile office shall be life safety code compliant and shall be powered by an existing onsite power source. This work shall include design, fabrication, delivery, and installation of the office trailers. This scope does include design and installation of the hold-downs required for wind and seismic loading. This work will be performed by the contractor. It is anticipated that the method of hold-downs will be in place prior to installation of the mobile office. Attachment of the hold-downs to the mobile office will also be by the contractors. The mobile office must be a brand new (not previously used) facility. In no case shall applicable codes be violated as a result of incorporating the details or notes from the sketches provided. They supplier shall remove old trailer on or before delivery of new office trailer.

B. Design Parameters:

1) The mobile facility shall be designed and fabricated in conformance with the best industry practices using new and first quality materials and shall meet the latest requirements of the State Energy Code. The mobile office/change trailer shall be constructed to safely following minimum loads (IBC, ASCE 7, and Engineering Standard, Design Criteria

C. Equipment:

1) Furnish and install the following equipment in the trailer.

2) Two (2) Exit Signs. Exit signs shall be LED (lighted) with integral battery backup in design, and shall comply with UL 924 for sign colors, visibility, luminance, and lettering size. Exit signs shall be installed over both (2) exterior metal doors; installation shall comply with NFPA 101®.

D. Architectural:

1) Desired layout of the trailer.

a) Walls shall be manufacturer’s standard walls and have a NFPA 101® Class A (0 – 25) flame spread rating. Materials shall be identified with appropriate markings of the applicable testing agency, and test reports shall be provided.

b) White or off white in color.

i. Install insulation on all walls.

ii. Fire hazard classification shall not exceed the following: Flame spread 15, fuel contribution 10, and smoke development of 15 when tested according to ASTM E 84. Materials shall be identified with appropriate markings of the applicable testing agency, and test reports shall be provided.

c) Floor to ceiling measurement shall be a minimum of 8’.

i. Roofing material shall be 60-millimeter white Ethylene Propylene Diene Monomer (EPDM). No metal roof.

ii. The roof shall meet the Department of Energy and Cool Roof Rating Council program criteria for a ‘cool roof’: minimum three (3) year aged solar reflectance of 0.55, and minimum three (3) year aged thermal emittance of 0.75, or with a solar reflectance index (SRI) of 64 (for a low-sloped roof pitch less than or equal to 2:12) or SRI 29 or higher (for steep-sloped roof pitch exceeding 2:12) in accordance with ASTM Standard E1980-01.

d) The roof assembly shall meet the exterior fire-test exposure criteria of ASTM E 108 for Class A roofing, for the installed configuration (application and roof slope), as determined by testing identical roofing assemblies by a qualified testing agency. Materials shall be identified with appropriate markings of the applicable testing agency, and test reports shall be provided.

e) Furnish trailer skirting to match exterior wall and finish. Provide a sufficient amount of skirting to accommodate a maximum height of 42” from finished floor to grade. Installation will be by others. o Furnish an additional 25 LF of trailer skirting for future use.

f) Furnish and install commercial grade vinyl flooring with a slip resistant finish in a light, neutral color.

E. Doors:

1) Furnish and install two (2) exterior 3’x7’ metal doors with narrow lite window and metal frame, and wood doors for all rooms in the trailer.

2) Exterior door closures to be Corbin Russwin, Model #DC3210 M54 689, or approved equivalent.

a) Paint color to be medium gray (similar to the pewter colored rubber cove base).

b) Exterior door hardware for the doors with Proxy readers to be Von Duprin E99L-US26D crash bar assembly with SDC LR100VDK latch retraction kit, or approved equivalent.

c) Door hardware for all other doors to be Von Duprin 996L-R&V, or approved equivalent.

d) Furnish and install interior solid core wood doors. o Interior door and frame to be medium wood finish.

e) Door hardware shall be lever-type handles with blank locksets to be keyed by others. Restroom door shall have a push/pull plate and bolt occupancy indicator lock.

f) Restroom door closure to be Corbin Russwin, Model #DC3210 M54

F. Restroom:

1) Furnish and install vinyl flooring.

2) Furnish and install FRP a minimum of four (4) FT high on all restroom walls.

3) Furnish and install 6” Johnsonite Pewter cove base.

4) Furnish and install tankless toilet consisting of bowl and 1.28 GPF Sloan Flushometer.

5) Furnish and install wall mount sink with Moen L4601 Chateau faucet.

6) Furnish and install wall mount 120V hot water heater, cord and plug connection.

7) Furnish and install a 110 CFM ceiling mount exhaust fan with flex duct and through wall damper assembly.

i. Furnish and install a 0–15-minute exhaust fan timer.

8) Furnish and install restroom accessories. Restroom size (7” x 10”) has a place to add a deep wash sink and eyewash station. Should be two stalls one for deep sink and the other for the eyewash station install by another contractor.

G. HVAC:

1) Furnish and install HVAC units and associated ductwork per ASHRAE 62.1.

2) Furnish and install a NEMA 4/4X rated fusible disconnect switch for each HVAC unit with an externally operable handle on the exterior in close proximity to the HVAC unit.

3) Disconnects shall be installed at a height of 6 FT to the top of the disconnect accounting for the finished grade.

4) Both supply and return lines shall be ducted.

5) Supply louvers shall be adjustable for balancing purposes.

H. Windows:

1) Furnish and install applicable number of operable windows, screens, frames, interior trim, exterior trim, and blinds, evenly spaced, one in each exterior office and two (2) located room on the trailer.

2) Blinds shall be 1” white horizontal, interior mount Hunter Douglas Décor Aluminum Blinds or WRPS approved equal.

I. Stairs:

1) Furnish two (2) metal access stairs, landing, handrail, and guardrail at man doors, no handicap ramps shall be provided. Stair shall be in accordance with NFPA 101 (Chapter 7) and TFC-ESHQ-FP-STD-02. Stairs shall be designed first to establish the final finished floor elevation (not to exceed 42”). Supplier shall provide calculation and fabrication drawings for approval.

J. Electrical:

1) Electrical service shall be a 240VAC/120VAC, 3-wire, single phase, underground service.

6) Electrical installation, grounding and bonding, and wiring shall comply with the latest 2023 edition of NFPA 70®.

7) All exterior mounted disconnect safety switches shall be NEMA 4/4X rated and rated for the voltage and current of the equipment it is serving.

8) Exterior receptacle’s junction boxes and proximity door security system rough-in junction boxes shall be NEMA 4/4X rated.

9) Panelboards shall have a minimum 22k AIC interrupt rating (short-circuit current rating).

10) Voltage drop will not exceed 3% for branch circuits. If voltage drop exceeds the 3%, then larger gauge wire shall be installed to mitigate voltage drop concerns.

11) There shall be no shared neutrals in this installation.

12) Furnish and install four (4) Electrical panels, or as applicable, located inside the mobile office.

i. Electrical panels shall be recessed in the wall, flush mount.

13) Furnish and install one (1) spare 2” rigid metal conduit from the bottom of each electrical panel (rated main circuit breaker is 100 Amperes and higher) to below the floor so the conduit can be accessed from underneath the trailer. Furnish and install one (1) spare 1-1/2” rigid metal conduit from the bottom of each electrical panel (rated main circuit breaker is less than 100 Amperes) to below the floor so the conduit can be accessed from underneath the trailer.

14) Extend spare conduit 12” below vapor barrier and cap for future use.

a) Furnish and install new branch circuit wiring.

b) There shall be no more than eight (8) convenience receptacles on each circuit.

c) All convenience receptacles shall be accessible as required by NFPA 70®.

i. Receptacles and switches shall be Specification Grade 20 amp, 120-volt, white, Decorator style with white covers to match.

ii. Convenience receptacles shall be located at +18” above finished floor unless noted otherwise in this SOW.

iii. Switches shall be located at +48” above finished floor.

iv. Receptacles shall be oriented where the ground pin is down on vertically mounted receptacles and on horizontally mounted receptacles to the right.

d) Furnish and install seven (7) recessed GFCI receptacles on exterior of the building with “in use” weatherproof cover rated for 120VAC/20A. Center of receptacles shall be located at 18” above the top of skirting.

e) Furnish and install two (2) recessed, 3-gang AV box. Each AV Box shall contain:

i. One AV box will be installed +72” and one at +18” to center with a 1-1/2” PVC conduit between them.

ii. Duplex receptacles.

iii. Two Ethernet jacks. (1 per office and 2 in the printer/files room)

f) Furnish and install two (2) duplex receptacles, one each adjacent to the AV box location listed above.

g) Install one duplex receptacle on a dedicated circuit for the copier/printer (furnished by others).

i. The electrical receptacle will be rated for 120VAC/60 Hz/20A, recommended power requirement.

h) Install one duplex receptacle for each computer station.

i. Each electrical receptacle will be rated for 120VAC/60 Hz/20A, recommended power requirement.

ii. Install no more than two (2) duplex receptacles per circuit to support computer.

iii. Computer stations will be furnished by VA Personnel.

i) Install one dedicated duplex receptacle for each refrigerator, for a total of two (2) duplex refrigerators circuits.

i. Each electrical receptacle will be rated for 120VAC/60 Hz/20A, recommended power requirement.

ii. Refrigerators will be furnished by VA Personnel.

K. Electrical Verification:

1) All electrical systems and circuits along with voltage measurements at devices and equipment will be field tested, verified, and documented prior to delivery on site.

2) Furnish and install labels for all switches, receptacles, ports, panels, disconnects, etc. Labels shall be P-Touch labeling system indicating panel/ source and circuit number in the form of “A-x” where “A” is the electrical panel or source, and “x” is the circuit number.

L. Low Voltage:

1) Furnish and install one (1) 4’ wide by 7’ tall fire-rated plywood backer board for communication and proxy door security system equipment.

a) Do not paint the communication boards. The fire-rating stamp must be visible.

2) Furnish and install HLAN and phone outlets.

a) All HLAN cabling shall be plenum rated Cat5E.

b) Each HLAN location shall consist of one (1) white, single gang cover plate with two (2) RJ45 jacks.

c) Each phone outlet location shall consist of one (1) white, single gang cover plate with one (1) jack.

d) Install one (1) cable for each jack.

e) The jacks shall be white, two each per plate.

f) Each computer station shall have a dedicated HLAN outlet.

g) Future desk and copier/printer shall each have its own dedicated HLAN outlet.

3) Furnish and install one (1) 2” PVC conduit (per communication board) with end bell on both ends from above the ceiling to overlapping the top of each communication board by 6”.

a) Install the conduit within 3” of either side of the communication board.

4) Furnish and install one (1) 2” rigid metal conduit from the bottom of the communication board through the floor to beneath the trailer.

a) Conduit shall extend 6” onto the bottom of the communication board, including end bell.

b) Conduit shall extend 12” below vapor barrier.

c) Install the conduit within 3” of either side of the communication board.

M. Lighting

1) All lighting (interior and exterior) shall be on independent circuits containing only interior or exterior lighting.

2) Lighting fixtures, devices, and controls shall be installed in accordance with the latest NFPA 70®, 2023 edition.

3) Emergency and egress lighting install shall conform to NFPA 101®, 2021 edition.

4) Comply with energy code requirements in Louisiana State Energy Code, 2021 Edition.

5) All light fixtures will be rated for 120VAC, single phase.

6) Interior lighting levels shall be an average of 40 footcandles on the floor surface of the trailer.

7) Furnish and install lighting throughout the trailer.

8) Emergency lighting of the path of egress: The trailer shall be lit at greater than an average of 1 footcandle along with the path and at any point, not less than 0.1 footcandle measured along the path of egress at floor level.

9) Lighting fixtures used for lighting path of egress shall have an emergency ballast with battery backup, self-test switch that is accessible for monthly testing. The use of emergency lighting may be used instead to comply with this section’s requirements.

10) Exit Signage: see Equipment section below.

11) Lighting Controls: Provide wired occupancy sensors, daylight sensors, and manual switching throughout the trailer. Manual override of automatic lighting controls around the panelboards shall conform to NFPA 70® Section 110.26(D).

12) Furnish and install additional wire supports for each light fixture.

a) Minimum of two (2) supports per fixture installed on opposite corners.

b) Supports to run from fixture to permanent building structure.

13) Furnish and install two (2) exterior outdoor lights on the trailer.

a) Exterior fixtures used for lighting the path of egress shall have an average of 5 footcandles within 5 feet of the door.

b) It is required to have an average of 10 footcandles on the stairs.

14) Furnish and install six (6) cord and plug connected exterior flood lights and mounts.

15) Furnish and install six (6) recessed single receptacles with “in use” weatherproof cover for exterior flood light connections.

a) Receptacles and flood lights shall be installed as high as possible on the outside walls and below fascia trim.

16) Exterior lighting for each trailer shall be controlled by a common photocell installed on the clean side of the trailer.

17) Receptacles and flood lights shall be installed as high as possible on the outside walls and below fascia trim.

18) Exterior lighting for trailer shall be controlled by a common photocell installed on the clean side of the trailer.

19) Photocell installation shall extend 6” above roof line for directional adjustment by others.

4. Deliverables/submittals

A. Supplier shall produce and submit electronic copies of the drawings and other documents listed below for approval by Alexandria Veteran Affairs Healthcare System (AVAHCS). See Section D Submittals, for submittal directions.

B. Project Schedule.

1) Drawings: 60% and 90% Floor plans, details/sections, electrical plans, and wiring diagrams (including panel schedule), mechanical plans and details.

2) Calculations for the exterior stairs. Lighting level (photometric) calculations including emergency lighting photometrics along the path of egress, as required.

3) Stair Fabrication drawings.

4) Catalog cuts of all equipment, panels, circuit breakers, disconnect switches, controls, luminaires, devices, switches, etc., SDS sheets as necessary to clearly describe design materials.

5) Independent laboratory test reports for ASTM E 84 and ASTM E 108 testing.

6) Operations and maintenance manuals for HVAC, plumbing and electrical equipment.

7) Life safety code compliance checklist.

8) Final as-built drawings shall be provided in the native electronic file (e.g. .DWG).

C. Notes:

1) Design drawings and HVAC performance criteria and specifications must be approved by AVAHCS personnel prior to construction of the facility.

2) Any manufacturer changes to the original AVAHCS approved drawings needs to be submitted for review and approval by AVAHCS.

3) Supplier shall provide two (2) hardcopies and one (1) electronic copy of all materials used in the creation of the facility (product data, cut sheets, SDS, etc.) as a required submittal. The book shall include a general statement ensuring that no materials or products containing asbestos, or beryllium were used in the construction of the facility.

4) Trailer delivery. When all required submittals have been approved by AVAHCS. The supplier shall deliver the trailers to the AVAHCS site.

D. Submittals

1) Submittals shall be provided using the TOC Incoming Letter of Transmittal form provided by the Procurement Specialist. All transmittal subject headings shall contain, at a minimum, the subcontract number, submittal number, and submittal description.

2) Submittals shall be provided in electronic format unless available only as a hard copy. Electronic submittals shall be sent in accordance with instructions provided by the Procurement Specialist. Electronic formats must be non-password protected in one of the formats noted on the Procurement Website located and the following web address:

http://www.hanford.gov/tocpmm/files.cfm/APPROVED_ELECTRONIC_RECORD_ FORMATS.pdf

E. Acceptance Criteria

1) All deliverable documentation shall be complete, accurate, legible, and reproducible. Before delivery, design media and documents shall be reviewed by qualified Supplier personnel for technical adequacy and appropriate content. The Supplier shall attest, in writing, to the accuracy and completeness of the information contained in the final deliverables.