36C25625Q0313 - SOURCES SOUGHT.pdf

Department of Veterans Affairs Network Contracting Office (NCO) 16

Request For Information (RFI)

SUBJECT* Dialysis Activation overbed tables, monitor arms, pedestals, task chairs per IDIQ

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39157

SOLICITATION NUMBER* 36C25625Q0313

RESPONSE DATE/TIME/ZONE 01-02-2025 17:00 PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 10 DAYS AFTER THE RESPONSE DATE

SET-ASIDE

PRODUCT SERVICE CODE* 7110

NAICS CODE* 337214

PLACE OF PERFORMANCE Overton Brooks VA Medical Center

510 East Stoner Avenue Shreveport LA

POSTAL CODE 71101-4295

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 16 715 S. Pear Orchard RD Jackson MS 39216

POINT OF CONTACT* Contracting Specialist Jimmie E. Frost jimmie.frost@va.gov 601-362-4471 x56333

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS jimmie.frost@va.gov

EMAIL DESCRIPTION

DESCRIPTION

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS

NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the

Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the

Government. Information submitted in response to this notice is voluntary; the

Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal

Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.

1. Title: Dialysis Activation, 36C25625Q0313, 667-25-1-098-0014

2. Purpose: The Network Contracting Office (NCO) 16, hereby issues the following Sources Sought Notice RFI with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for the item in the title above.

3. Objective: To find qualified and certified contractors with the capability to provide and deliver: Dialysis Activation

4. Place of Performance:

Delivery Location and delivery address

Overton Brooks VAMC 510 E Stoner Avenue Shreveport, LA 71101-4295

5. Responses Requested: The NCO 16 requires all the following information and questions answered in this RFI/SS as it relates to the SOW below: Questions and information not provided shall be considered nonresponsive and contractor shall not be considered as part of the market research.

a. Do you (contractor) possess the capability to meet the government requirements in the below SOW?

b. Do you (contractor) possess the capability to meet the delivery location in the below

SOW ?

c. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

d. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

All companies shall be active at the time of response in betaSAM.gov https://sam.gov/content/home and if applicable Vendor Information Pages (VIP) https://www.vetbiz.va.gov/.

e. Is your company considered small under the NAICS code 334290?

f. Do you (Contractor) manufacture the product or is a distributor of the item(s) being researched above?

g. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM). Preferably on the manufacturer’s letterhead.

h. Do you (Contractor) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

i. Do you (Contractor) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

j. Is your (Contractor) Buy American Certificate completed in SAM? Please provide evidence with response.

k. Is your (Contractor) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

l. Information for the product being requested, is it manufactured in the US, please provide address where manufactured?

m. Information for the product being requested, is it manufactured outside the US- Domestic non-available, please provide country of origin.

n. Information for the product being requested, is it a foreign manufactured product under the trade agreement?

o. What is your schedule of delivery after receipt of order for the product?

p. For the product required, Is your company available under any:

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA) https://sam.gov/content/home https://www.vetbiz.va.gov/

If yes, please list the contract number for product.

q. Contractors shall provide an estimated industry pricing for products for market research and budgetary purpose. This pricing should include: Company name, contact person’s name, phone number, company Unique Entity ID number (UEI) formerly DUNS number and email address. Country of origin where item is manufactured. Delivery schedule (estimate).

6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by January 2, 2025, at 17:00 PM (CST) via email to jimmie.frost@va.gov.

All Questions shall be submitted no later than December 30, 2023, at 17:00 PM (CST) via email to jimmie.frost@va.gov.

Telephone requests or inquires will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This a New Requirement.

The subject line shall read: Dialysis Activation - 36C25625Q0313, 667-25-1-098-

NO SOLICITATION EXISTS AT THIS TIME.

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it is will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contract Specialist, Jimmie E. Frost, Email address: jimmie.frost@va.gov

Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS;

however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time.

Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

DRAFT STATEMENT OF WORK (SOW)

Contract Number: To be determined (TBD)

Task Order Number: NA

IFCAP Tracking Number: 667-25-1-098-0014

Follow-on to Contract and

Task Order Number:

Not Applicable

1. Contracting Officer’s Representative (COR).

Name: Michael Rice

Section: Nursing Service

Address: Overton Brooks VA Medical Center

510 East Stoner Ave, Shreveport, LA 71101

Phone Number: (318) 990-5208

Fax Number: N/A mailto:jimmie.frost@va.gov

E-Mail Address: michael.rice8@va.gov

2. Contract Title. Dialysis Activation, 667-25-1-098-0014

3. Background. The Overton Brooks VA Medical Center (OBVAMC) currently has 4 wired AvaSure Telesitter mobile units. The OBVAMC needs to procure AvaSure Software and AvaNET Support Agreement – Gold for monitoring.

4. Scope.

The Veterans Health Administration (VHA) has a requirement for healthcare furniture for Overton

Brooks VA Medical Center, 510 E Stoner Ave, Shreveport, LA 71101, that meet the VHA IDIQ specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes healthcare furniture, furniture removal and disposal of damaged furniture off-site, professional installation. Service required is detailed in SV1 Healthcare Furniture technical requirements per VHA Healthcare Furniture multiple award IDIQ.

Healthcare furnishings include, filing and storage systems, modular cabinetry, modular systems, seating, tables/carts, furniture accessories and related services.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

5. PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, design, development, and generation for final specifications of all products associated with this request as stated in section 14.0

Minimum Technical Requirements.

The contractor shall:

a. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver, remove existing furniture and install new furniture from the manufacturer until final acceptance by Michael Rice michael.rice8@va.gov

b. Only include products specified within the IDIQ.

c. Prepare and provide as built furniture drawings in PDF and AutoCAD.

d. Provide maintenance manuals for all products specified.

Duty hours will be standard business hours 8:00am to 4:30pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

Furniture delivery and installation will be required.

6. EVALUATION CRITERIA

mailto:michael.rice8@va.gov

Task order will be evaluated on:

a. Bill of Materials with subtotals and tagged per MTR heading and correlating room numbers etc.

b. Cut sheets with product details including dimensions and images for each line item to help identify special features highlighted in MTRs.

c. Labor/Services appropriate to the scope of work to include receive, delivery and installation during regular business hours.

d. Project management plan appropriate to scope of work

e. Sustainability Certification

7. PRODUCT

General

All finished surfaces shall be free of scratches, dents, blemishes, staining, cracking, or loss of adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

See Section 14.0 for technical requirement of products.

8.0 SERVICES

Project Manager (PM) Requirements

Coordinate and provide project management of all products and services to manage, order, ship and deliver new furniture from the manufacturer until final acceptance by the Interior Designer.

e. PM shall be responsible for all communication with VA Interior Designer as pertaining to updates, design changes, notifications and installation scheduling in writing by email in addition to any phone conferences or in-person meetings.

f. PM shall represent the Contractor, not the installation company or manufacturer.

g. PM shall perform on-site assessment of product and replacement of damaged product due to freight delivery.

h. PM shall schedule arrival of the product.

i. PM shall perform on-site review of space and installation plans at least 5 business days in advance of scheduled installation with VA COR.

j. PM shall perform on-site visit and assess area for any encumbrances (loading dock, path of travel, electrical/data need locations, etc.) that would be a potential delay to the project.

k. PM shall be on-site during installation to answer any questions regarding product installation or space/area.

l. PM shall perform on-site walk-through and punch list after installation with Lead Installer and VA COR.

m. PM shall provide final sign-off for completion of installation.

n. PM to provide maintenance manuals for all products specified.

9. PROTECTION OF PROPERTY

9.1 Contractor/Awardee shall protect all items from damage. The Contractor/Awardee shall take precaution against damage to the buildings, grounds and furnishings. The

Contractor/Awardee shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor/Awardee, utilizing materials of the same quality, size, grade and color, to match existing work.

9.2 Contractor/Awardee shall perform an inspection of the buildings and grounds with the

VA COR prior to commencing work to ensure they will be able to repair or replace any items, components, buildings or grounds damaged due to negligence and/or actions taken by the Contractor/Awardee. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence of the VA COR is required before the Supplier may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

9.3 Contractor/Awardee shall be responsible for security of the areas in which the work is being performed prior to completion. The Supplier shall maintain accountability and control of any keys provided and shall return them to the POC upon completion of the work.

9.4 Contractor/Awardee shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

DELIVERY

9.5 Contractor/Awardee shall notify VA Interior Designer at least 14 days prior to manufacturing completion and ship date from manufacturer.

9.6 In the event there is a delay in delivery, Contractor/Awardee must notify the VA COR immediately.

9.7 All deliveries must be received at Contractor/Awardee warehouse and checked for damage and missing items prior to delivery and installation at jobsite.

9.8 Contractor/Awardee may not deliver any items directly to the VA premises or store any items on site ahead of installation date. Delivery date is estimated to be approximately 12 weeks from date of PO.

9.9 Project Manager and Installation Manager to meet Truck to receive, inspect and install items independently of VA staff assistance.

10.0 INSTALLATION REQUIREMENTS

10.1 Installation Team must be certified in product installation, experienced and knowledgeable about product, and be always supervised by both Installation Company

Manager and Contractor/Awardee Project Manager.

10.2 Contractor/Awardee shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions.

10.3 Installation Crew and Contractor/Awardee staff to check in with VA COR upon arrival and obtain vendor badges for each day on site.

10.4 Contractor/Awardee Project Manager (PM) shall be on site during Installation to supervise the installation team and Installation supervisor.

10.5 Contractor/Awardee shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery: (2) load and unload; (3) place/install in designated rooms/locations; (4) assemble items as required; (5) secure as designated; and (6) properly dispose of all associated packing/crating materials outside the VA premises, (7) remove existing furniture out of rooms and take it to onsite storage or dumpsters as required by Logistics Service furniture excess policies.

10.6 Installation shall be conducted during regular business hours (Monday-Friday, 8:00am-4:00pm)

10.7 Delivery Trucks may not block entrances, egress or patient parking during normal business hours (Monday-Friday, 8am-4:30pm)

10.8 If for any reason, Contractor/Awardee is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor/Awardee will be responsible for moving these items to a secure location, until the next available installation date. The Contractor/Awardee will be responsible for moving the items from the storage site to its designated position in the building for installation.

10.9 Contractor/Awardee shall be responsible for storing, returning and replacing all damaged items in supplier-warehouse. No damaged items to be stored on VA premises.

10.10 Contractor/Awardee shall repair or coordinate for replacement of damaged, defective, or missing items as identified in the installation Punchlist within 4 weeks post-installation

10.11 Contractor/Awardee shall include cable management services to consist of mounting ergonomic products to the desk, then mounting/installing hardware to products connecting all cables and turning on computer. Cable management services provides cable extensions when necessary and not limited to USB and monitor cords extension, drilling grommets, and installation of monitor arms.

11.0 QUALITY CONTROL

11.1 Contractor/Awardee will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling furniture and other items installed under this contract. Final Acceptance from the Contractor will not occur until all debris connected with installation is removed from the VA site.

11.2 Packing materials will not be stored in the buildings for any period exceeding 24 hours.

11.3 Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site daily by the Contractor/Awardee.

12.0 CONTACT WITH VA PERSONNEL

12.1 All contact shall include VA Contracting Officer and VA COR. Any requests for PO modifications must include both VA Contracting Officer and VA COR. No changes to the contract will be made without the written consent of the warranted Contracting Officer.

13.0 MINIMUM TECHNICAL REQUIREMENTS (MTR’s)-

Line Item 1: Champion Ascent-CESS-839278-00007-99 W/ HEAT & MASSAGE-CESS- 728211-00001, Wingback Power XL Recliner with Swing Away Arms. Overall Length (2 Tables Down/Up): 36.50"/55.98" (L), Seat Length: 27" (L), Back Height (From Floor/Seat): 49.01"/30.98" (H)Fabric Color CF Stinson Avant-AV307 Water– Quantity 6

RC2 Advanced Recliner

Salient Characteristics: To include minimum of the following specifications:

a. Recliner chairs shall have antimicrobial, water resistant, healthcare grade fabric

b. Trendelenburg position

c. Recliner shall have a weight capacity of a minimum of 350 lbs.

d. Single point assist lever for recline and foot rest

e. Black urethane arm caps or upholstered arms as standard

f. Break-away foot rest

g. Quick release to remove back

h. Recliners shall have a back handle push bar

i. Foundation and structure shall all be steel to steel

j. Clean-out space between seat and back

k. A minimum 3” central locking casters. 2 swivel locking casters in rear and 2 rigid locking casters in front

Options:

a. Heating and massage capabilities

b. Bariatric in same line as an option

c. IV pole and Foley bag hook

d. Adjustable headrest pillow that moves up and down or can be removed

e. Movable arms (flip-down, swing away, or removable)

f. Pull-out footrest

g. Tablet Arm

h. Cup holder

i. Power/USB capability

j. Oxygen tank holder

k. Wood arm cap option

l. Glider option

m. Textile options ranging from moisture resistant fabric to vinyl to include COM/Healthcare grade fabric and the ability to clean using germicide or bleach solution

n. Two-tone upholstery combinations available

o. Field replaceable back and seat upholstery

p. Arm available in wood, upholstery or polyurethane arm caps

q. Option for 4" casters or larger

Line Item 2: OFS Reservoir Overbed Table, 36”, U Base, Left-Handed, Top Finish: Pure White, Dark Grey powdered base – Quantity 6

PR1 Patient Room Furnishings and Headwall Systems

a. A coordinating line of medical grade furniture to include bedside tables, small table desks, dressers, wardrobes, TV cabinets, head and foot boards, headwall back panels for housing Medical Gases, over-bed light bridges, and may also include benches, sleepers, overbed tables, patient lighting, and wall storage units that combine several functions.

b. Surfaces and interiors of casegoods shall be durable, easy to clean, free of crevices, and consist of replaceable parts. Softened edges are desired to prevent injury.

c. Materials may be HPL, thermoformed veneers, and in limited cases, wood veneer.

All internal surfaces shall be metal, high impact plastic, or melamine surface over substrate. Backs of freestanding units shall be fully finished. All edges shall be finished with matching edge banding or thermoformed.

d. Construction shall be seamless as much as possible. Drawer inserts are allowable to achieve this.

e. All connections shall be metal-to metal joinery and be modular to allow for moving and repair.

f. Vented cabinets and drawers shall be available.

g. Drawers shall have noise dampening closures and full extension glides with recessed pulls or continuous pull to prevent catching.

h. A gallery rail shall be an option on bedside cabinets.

i. Cabinets and drawers shall have locks standard with a master key provided for each job.

j. Adjustable leveling glides are required.

Line Item 3: Fellows (ESI) Trada, 60” Wx24” D, Worksurface: Beigewood, Base: Silver, include modesty panels & cord management– Quantity 2

HAW3 Height Adjustable Work Table, sit to stand, Electric, HPL

a. Available in 24”-30”D x 36”-140” W in the rectangle configuration.

b. A variety of shapes including rectangular, 90 degree, 120 degree corner configurations

c. 25” – 50” +/- 2” electric height adjustability range

d. Minimum of 220 lbs. distributed load bearing capacity per table.

e. Lifting columns controlled by “master” and “slave” motors via a single switch.

f. Electrical – 120V, 60Hz, Single phase, 10% duty cycle. Maximum draw 4 amps under full load, idle current is typically 20mA

g. All assemblies meet or exceed ANSI/BIFMA standards

h. Worksurface to allow work tools to be attached.

i. 3-stage synchronized lifting columns with integral shrouding.

k. Glides have .5” of height adjustment for surface leveling on uneven floors. Glides to not scratch or mar flooring either carpet or hard flooring.

l. Worksurface finish to be HPL

m. Edge of table top to include but not limited to T-mold and square option.

n. Wire management is available

o. A rigid design to maximize floor space without sacrificing stability.

p. Full clearance under the worksurface.

q. Electronics are certified by TUV to UL-73 and CSA C22.2

r. Provide trough to manage wires

s. 6'-0” minimum power cord

Line Item 4: Fellows (ESI) Edge 2 Dual Monitor Arms- Silver – Quantity 2

CS2 Computer Support Tools- Monitor Arms

a. Adaptable to single or double

b. Gas assists lifting, one finger adjustment and 360 degree movement

c. Quick release monitor holder

d. Mounting option to include C-clamp, bolt-through, grommet and wall mount

e. Wire management down arm

f. Dual monitor arms move independent from each other

g. Dual monitor arms position two screens side by side with minimum gap

h. A minimum of 10 year warranty Options:

a. Double pivot or Dual Joint Monitor arm allows for turning monitor 180 degrees

b. Sit-to-stand monitor arm option

c. Dual tandem monitor arm option

d. Triple monitor arm with independent movement or tandem option

Line Item 5: HON 15923RLQ Flagship Mobile Box/File Pedestal - Full Radius Pull - Light Gray

– Quantity 2

MSS2 Storage, Underdesk - Pedestals and Files

a. To be constructed of 22 gauge or better cold rolled steel, painted metal frame with a formed 22 gauge or better sheet steel drawer case with powder coated paint finish.

b. Drawer fronts shall be of either ¾” minimum HPL over particleboard or painted metal with replaceable fronts.

c. File drawers shall have full extension telescoping, steel ball bearing suspension rated to hold 90 pounds minimum and Integral filing rails.

d. Leveling glides shall be standard with nylon foot pad adjustable up to 1”.

e. All drawers shall be full box construction type.

f. Laminate storage case construction is not allowed as part of the modular systems furniture category. Refer to Modular Casegoods to find requirements for laminate case storage.

Line Item 6: SIT ON IT- Amplify Fully Upholstered Task Chair, Fabric: Ultrafabrics Brisa Cambridge Blue 533-2645- Quantity 2

TS1 24/7 Ergonomic Heavy Duty Task With Bariatric version in similiar style.

a. Weight capacity shall be a minimum of 300 lbs. with steel reinforced seats and heavy duty gas cylinder

b. Metal five star base with carpet casters Adjustments

a. Independent lumbar support.

b. Seat depth adjustment up to 3”

c. Back: recline angle, tilt tention, and forward tilt stop

d. Seat: depth, tilt, and pneumatic height

e. Arms: post width, height, width, arm pad 360 degrees Options

a. Headrest with independent positioning

b. Extended height range cylinders from 14” to 22”

c. Choice of two back size options with built-in lumbar support

d. Multiple caster options for hard surface, soft surface, rubber flooring or a multi-function caster for varying floor types.

e. Multiple seat styles to include, mesh, plastic, or multi-density foam cushion, with waterfall front

f. Chrome 5 star base

g. Textile options ranging from fabric to vinyl to include COM/Healthcare grade fabric and the ability to clean using germicide or bleach solution

h. Moisture barrier fabric backing or barrier wrapped foam

i. Back height adjustment option Bariatric:

a. Rated to a minimum of 500 lbs. dynamic weight limit

b. Other features to match above

Warranty: 24/7 Continuous Shift, 10 year part replacement with 5 year cylinder guarantee

End of Document