Draft Statement of Work.pdf

DRAFT STATEMENT OF WORK

Annual Chiller Support/Rental, Maintenance and Services

Central Arkansas Veterans Healthcare System (CAVHS)

1. SCOPE: Contractor shall provide all labor, tools, materials, equipment, transportation, installation, maintenance, service, license, certification, personnel, parts, removal, set-up, startup, decommissioning, winterization, onsite support, training, accessories, and supervision necessary that will produce 1,000 Tons of Chilled Water cooling, services, and maintenance to support, CAVHS at the John L. McClellan Medical Centers (JLMMC) in Little Rock, AR.

2. WORK HOURS: All work pertaining to this contract shall be performed Monday thru Friday unless a Federal holiday falls on one of these days. The time frame will be whatever is needed to work around the different service schedule. Work shall be done between 8am to 4pm. Work outside of normal hours of operations may be necessary (i.e. Electrical) and must be coordinated with the Contracting Officer Representative (COR).

3. GOVERNMENT PERSONNEL OBSERVED HOLIDAYS:

3.1. The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day

Martin Luther King's Birthday

President's Birthday

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas

3.2. In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by the President’s Proclamation

4. GENERAL REQUIREMENTS: The contractor will provide CAVHS 1,000 tons of cooling for the JLMMC for the summer months.

4.1. Contractor shall provide but not limited to the following:

4.1.1. CHILLED WATER SYSTEM

4.1.1.1. One (1) 1000 Ton Water Cooled Chiller

4.1.1.2. One (1) Evaporator Pump

4.1.1.3. One (1) Condenser Pump

4.1.1.4. One (1) 1000 Ton Cooling Tower

4.1.1.5. One (1) 4160V to 480V Stepdown Transformer

4.1.1.6. One (1) Electrical Distribution panel with main breaker and individual equipment breakers

4.1.1.7. All associated hoses and fitting to hook together all rental chiller equipment to the Veteran Affairs (VA) chilled water system.

4.1.1.8. All associated electrical cabling and fittings to hook together all rental chiller equipment to the VA chilled water system.

4.1.2. SERVICES: Contractor shall provide the following services, but not limited to the following:

4.1.2.1. Set-up and Decommissioning of Chiller, Towers, Pumps, and Hoses.

Includes the following:

4.1.2.1.1. Winterization of the Chiller during the off months by Contractor.

4.1.2.1.2. Storage of Chiller on-site by VA but Contractor shall provide any maintenance during storage process.

4.1.2.1.3. Maintenance of Chiller during operational season shall be covered by

Contractor.

4.1.2.1.4. Start-up procedures for Chiller during summer operation shall be performed by Contractor. Contractor shall have equipment representative onsite for each start-up and shutdown of chiller system.

4.1.2.1.5. Refrigerant recovery and preparation for shipment upon completion of rental period.

4.1.2.1.6. Contractor shall provide local equipment support for onsite within 1 hour of service request.

4.1.2.1.7. Contractor shall provide hard piping for suction side of pumps. No lay flat hose allowed.

4.1.2.2. 200 LF of temporary fencing with overlapping black mesh type material to block viewing thru fencing.

4.1.2.3. Installing temporary 4160 electrical service to rental transformer and all required electrical work to connect rental equipment. Provide enclosed cable tray to protect the cabling from building to transformer.

4.1.2.3.1. 4160 electrical service cabling shall be tested as required by TIL requirements (26-05-13 Medium Voltage Cables) before hooking up the electrical cabling.

4.1.2.3.2. Contractor shall provide Distribution panel with breakers for each piece of equipment.

4.1.2.3.3. Distribution panel and stepdown transformer shall be rated for outside use. Transformer shall be installed and grounded per NFPA 70, Article

250 & 450.

4.1.2.4. Training will be provided as needed if equipment is different from VA owned equipment.

4.2. All work to set up chiller and remove the chiller shall be done before and after the chiller rental period so the VA will get full use of the chiller.

4.3. The contractor shall take precautions to protect the Parking lot and will be responsible for damages caused to the existing Parking lot.

4.4. The contractor shall provide all equipment and adhere to all VA and Infectious

Control Risk Assessment (ICRA) guidelines and regulations.

4.5. All disposal costs and fees for debris removal will be the contractor’s responsibility.

4.6. Site shall always be kept clean and free from debris and contractor shall remove debris daily from the health care system property. Contractor will not be allowed to use Government tools, materials, and/or labor for this project.

5. PERIOD OF PERFORMANCE: Base plus 4 option periods

6. SITE VISIT

Date/Time: TBD at 9:00 am (CST)

Location: Central Arkansas Veterans Healthcare System

4300 West 7th Street

Little Rock. AR 72205

See Attachment A