36C25625Q0242.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Rd, Suite 750 Jackson MS 39216

POINT OF CONTACT*

Contract Specialist Tabitha Crosby Tabitha.Crosby@va.gov 601-206-7046

PLACE OF PERFORMANCE

2002 Holcombe Blvd.

Houston, Texas

ADDITIONAL INFORMATION

DESCRIPTION

Title: Accreditation Survey for the Cancer Program

Purpose: The Network Contracting Office (NCO)-16 in support of the Michael E. DeBakey Veteran Affairs Medical Center (MEDVAMC) hereby issues the following Request for Information (RFI) announcement only. This is NOT a solicitation announcement. The Michael E. DeBakey VA Medical Center Cancer Program is tentatively scheduled to be surveyed on June 2026 by the American College of Surgeons Commission on Cancer (ACS CoC). This is a comprehensive virtual or on-site survey of the entire cancer program’s compliance level with all applicable standards.

The ACS CoC survey includes: Assessment of compliance with all the new standards (Cancer Program Standards 2020: Revised Edition for 2024.) The updated standards (Cancer Program Standards 2020: Optimal Resources for Cancer Care for 2023, 2024, and 2025 activities. Data for these years is only found in the historical SAR).

The new SAR will capture 2023, 2024, and 2025 information that is needed for survey.

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS

NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the government to enter into a contract, nor does it restrict the government to an acquisition.

approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the government.

Information submitted in response to this notice is voluntary; the government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the government. The government is requesting that restrictive or proprietary markings not be used in response to this notice.

If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or General Services Administration (GSA).

1 JB

Statement of Work

I. Introduction The Michael E. DeBakey VA Medical Center Cancer Program is tentatively scheduled to be surveyed on June 2026 by the American College of Surgeons Commission on Cancer (ACS CoC). This is a comprehensive virtual or on-site survey of the entire cancer program’s compliance level with all applicable standards. The ACS CoC survey includes:

Assessment of compliance with all the new standards (Cancer Program Standards 2020: Revised Edition for 2024.) The updated standards (Cancer Program Standards 2020: Optimal Resources for Cancer Care for 2023, 2024, and 2025 activities. Data for these years is only found in the historical SAR). The new SAR will capture 2023, 2024, and 2025 information that is needed for survey.

II. Project Scope The Commission on Cancer sets the standards for cancer programs and only approves those facilities that have voluntarily committed to provide the best in diagnosis and treatment to their patients and the community. Components required for an approved status include:

· A multidisciplinary Cancer Committee composed of physicians and other health professionals involved in the care of cancer patients and their caregivers

· Monthly Cancer Conferences and professional education

· Physician Credentials

· Quality Improvement Processes

· A Cancer Registry

· Public education and outreach

· Psychosocial Services

· Clinical Research Information

· Rehabilitation Services

· Diagnostic Imaging

· Nutrition Services

· Oncology Nurse Leadership

· Surgical Procedures

· Radiation Oncology Services

Healthcare organizations must undergo a rigorous evaluation process and performance review every three years, to maintain their status as an approved cancer center. Commission on Cancer approved programs represent about 1,500 CoC-accredited cancer programs in the U.S. and Puerto Rico approximately 20% of all acute care hospitals, but they diagnose and treat 85% of all cancer patients in the country.

By setting such rigorous standards, the Commission on Cancer ensures that patients receiving treatment from approved programs have access to:

· Quality care close to home

· Comprehensive care offering a range of state-of-the-art services and equipment

· A multi-specialty, team approach to coordinate the best treatment options available to cancer patients

· Access to cancer-related information, education, and support

· A cancer registry that collects data on type and stage of cancers and treatment results, and offers lifelong patient follow-up

· Ongoing monitoring and improvement of care

· Information about ongoing clinical trials and new treatment options

A final report of the survey, both written and electronic, will be submitted within 6 weeks, detailing findings of non-compliance, areas of vulnerability, and recommendations for improvement, targeted to bring the facility into compliance with ACoS requirements. A recommended plan of action to clear up all the deficiencies is also included.

III. Product Specifications and Quantities

IV. Warranty and Support

The warranty and support must cover all components of the requirement in accordance with standard manufacturer’s warranty.

V. General Information / Requirements

· Point of contact information:

Michael E DeBakey Veterans Affairs Medical Center

ATTN: TBD

2002 Holcombe Blvd Houston TX 77030

1. Delivery:

Accreditation survey services will be coordinated with the COR. Details and updates can be coordinated with the COR, TBD

The vendor will confine operations (including storage of materials) on Government premises to areas authorized and approved by the Contracting Officer and/or COR. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance. Working space and space available shall be as determined by the COR.

End of Document

Sources Sought Notice