36C25625Q0147.docx

SUBJECT*

667-25-2-501-0005 Annual Medical Gas Inspection & Certification / Equipment PMs (VA-25-00005645) Need Date: 1-1-2025

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Eugene Jackson eugene.jackson2@va.gov 713-791-1414 - ext 140181

PLACE OF PERFORMANCE

510 E. Stoner Ave.

Shreveport LA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

DESCRIPTION

1. Title: Annual Medical Gas/Vacuum System Inspection/Certification.

2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for gas/vacuum inspection and certification services.

The representative doing work should retain ASSE 6030 certification (Medical Gas Systems Verifier). The Contractor shall provide all labor, specialized services, and travel necessary to provide the annual inspections and certifications that are required for the facility’s medical gas and vacuum systems.

Government anticipates competitive, firm fixed priced single sourced contract. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to provide inspections and certification of gas and vacuum systems for the Overton Brooks VA Medical Center located in Shreveport, LA.

4. Place of Performance:

5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5k in this RFI/SS: Questions and information that are not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. The representative conducting the inspections should retain an ASSE 6030 certification (Medical Gas Systems Verifier) to perform this work. Do you have qualified personnel and certifications to perform these services?

b. Do you (contractor) possess the capability to meet the government requirements in Section 1-7 of the Scope of Work in the Draft SOW?

c. Do you (contractor) possess the capability to provide services during the normal working hours listed in the of the Draft SOW?

d. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

d. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

e. Is your company considered small under the NAICS code 926130?

f. Is your (Contractor) Buy American Certificate completed in SAM? Please provide evidence with response.

g. Is your (Contractor) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

h. Contractors shall provide an estimated industry pricing for services, as well as for certification related repairs for market research and budgetary purpose.

i. Do you (Contractor) manufacture the product itself or a distributor of the items being researched above, allowing for services, parts purchased and repair? Please provide authorized distributor letter or any such supporting documentation from original equipment manufacturer (OEM).

j. Information for the product being requested, is it manufactured outside the US-Domestic non-available? This is relevant to any and all replacement parts for certification repairs.

k. For the services required, is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA) Blanket Ordering Agreements (BPO)

If so, please provide the contract number.

6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by November 19th, 2024 at 4:00 PM (CST) via email to eugene.jackson2@va.gov

All Questions shall be submitted by November 15th, 2024 at 4:00 pm (CST) via email to eugene.jackson2@va.gov, cc Lekisha.douglas@va.gov.

Telephone requests or inquires will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This a New Requirement.

The subject line shall read: 36C25625Q0147 -RFI-Sources Sought- Annual gas/vacuum inspection and certification for Overton Brooks VAMC, Shreveport, LA. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(k).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contract Specialist, Eugene Jackson Email address: eugene.jackson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

Sources Sought Notice Sources Sought Notice

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Sources Sought Notice

Statement of Work (DRAFT) Department of Veterans Affairs (VA) Overton Brooks VA Medical Center Annual Medical Gas/Vacuum System Inspection / Certification

The purpose of this contract is to establish an Annual Medical Gas and Vacuum Inspection / Certification contract. This is for annual inspection / certification of medical gas and vacuum system and outlet checks / testing in compliance with NFPA 99. A contract shall be awarded for a base year (12 months) with four (4) potential annual option years to be exercised at the discretion of the government.

Facility Information:

Overton Brooks VA Medical Center 510 E. Stoner Ave Shreveport, LA 71101

Scope of Work for Annual inspection / certification

The representative doing work should retain ASSE 6030 certification (Medical Gas Systems Verifier). The Contractor shall provide all labor, specialized services, and travel necessary to provide the annual inspections and certifications that are required for the facility’s medical gas and vacuum systems.

Services shall be provided during normal working hours between 7:00 AM to 4:00 PM CST, Monday through Friday. All federal holidays excluded. Service dates and times shall be coordinated between VA and contractor at the convenience of the government.

1. INLET/OUTLET INSPECTION (APPROXIMATELY 679 OUTLETS)

Medical Gas Outlets/Inlets

· Complete inventory of all outlets/inlets shall be produced

· Area, floor & room numbers shall be identified

· Manufacturer/Model of outlets/inlets shall be identified

· Flow rate & gas concentration shall be tested on each available outlet

· Flow rate shall be tested on each available vacuum/WAGD inlet

· .45-micron filter sample shall be collected at one outlet in each critical care

· zone

· .45-micron filter sample shall be collected in 20% of non-critical care

· zones

· Pressure drop shall be tested once per zone

· Average flow rate in each zone shall be documented

· Pressure or Vacuum level shall be documented on each zone

· Mechanical integrity, adaptation shall be verified on each available outlet

· and inlet

· All leaks, missing parts or other relevant observations shall be noted

Note: Evaluating Personnel shall not disconnect any patient care device that is actively providing gas or vacuum service to a patient.

2. Master Alarm Panels

· Locate each Master Alarm Panel List each individual existing signal as labeled on panel

· Identify all required signals that are missing

· Test button on each panel shall be activated

· Verify function of audible alert

· Note any nonfunctional LED’s or Lights

· Document Manufacturer/Model information

· Note number and blank modules & spare signals

· Provide documentation of all inspection results

3. Area Alarm Panels

· Locate each Area Alarm panel

· Test button on each panel

· Document manufacturer information

· Note gas, pressure displayed on panel

· Verify function of audible alert

· Provide documentation of all inspection results

4. Medical Gas Zone Valves

· Locate each medical gas zone valve

· Document manufacturer information

· Note pressure displayed on gauge

· Document valve type, size, gauge & indicated pressure

· Valves shall be checked for external leaks

· Identify rooms served by each valve to the extent possible during the Inspection process

5. Medical Air Systems

· Visually inspect medical air system

· Compare system to current NFPA 99 standards

· Capacity

· Visually observe system for proper operation

· Document Manufacturer/Model information

· Verify intake piping location

· Check system components for leakage

· Provide documentation of all inspection results

6. Medical Gas Manifolds

· Visually inspect all medical gas supply manifolds

· Compare manifold to current NFPA 99 Standard

· Enclosure/Location

· Capacity

· Document Manufacturer/Model information

· Check cylinder connections for leakage

· Check manifold components for leakage

· Provide documentation of all inspection results

7. Medical Vacuum Systems

· Visually inspect vacuum system

· Compare system to current NFPA 99 Standard

· Capacity

· Visually observe system for proper operation

· Document Manufacturer/Model information

· Verify exhaust piping location

· Provide documentation of all inspection results

Medical Gas Facility Information:

Overton Brooks VA Medical Center 510 E. Stoner Ave.

Shreveport, LA 71101

1. 679 outlets and inlets.

2. 54 valve boxes.

3.19 area alarm panels.

*There are 3 master alarm panels.

Interference to Normal Functions:

The contractor may be required to interrupt their work at any time as not to interfere with the function of the facility, including facility repair etc...

In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government.

Documentation:

Documentation shall be provided to the OBVAMC Facilities Management Service representative at the conclusion of the inspection and be maintained by the Facilities Management Service and the vendor.

Repairs:

The Contractor may be requested to perform any repairs that are deemed to be restricting all annual certifications, upon the close of inspections. This will not be an automatic service, as the Government POC will review the inspection reports, any deficiencies preventing certifications, review repair recommendations, and then will consult the contracting officer.

Please note, that this shall be on an as needed basis, solely based upon certification compliance and will not be considered as annual preventative maintenance. If repairs are deemed necessary, then funding will be obligated based upon on a formal contract modification.

Federal Holidays:

The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order.

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by Federal Statute

Records Management:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.