36C25624R0116_SOW Final_Project 629-20-102.pdf

629-20-102 Expansion of Security Cameras at 2400 Canal St.

Scope of Work Page 1 of 5

SOUTHEAST LOUISIANA VETERANS HEALTHCARE SYSTEM

NEW ORLEANS, LOUISIANA

Project Number: 629-20-102

Project Title: Expansion of Security Cameras at 2400 Canal St

SCOPE OF WORK

1. GENERAL

1.1. The Southeast Louisiana Veterans Health Care System (SLVHCS) located at 2400 Canal Street, New Orleans, LA 70119 has a requirement for installation of 34 new exterior security cameras throughout the campus. Additionally, 50 older cameras will need to be replaced with new models. Due to the age of the existing video management system, a platform upgrade must also be completed before the installation of the additional security cameras.

2. SCOPE OF WORK

2.1. The contractor will provide all materials, supplies, tools and manpower to upgrade the existing

NiceVision Video System to the latest version of QOGNIFY Video Management System (QVMS) at 2400 Canal St.

2.1.1. Migration of data from the old platform to new shall be included.

2.2. One (1) year of software support for the existing video management system (required during migration) and new QVMS shall be included.

2.2.1. Support shall begin on the day data migration begins.

2.3. The contractor will provide all materials, supplies, tools and manpower to replace 50 existing cameras with new cameras and program them into the new QVMS.

2.4. Client workstations and servers (including video storage hardware) for the upgraded clients hosting the new QVMS shall be included. The quantity shall not exceed 10 new workstations and servers.

2.5. The contractor will provide all materials, supplies, tools and manpower to install 34 new security cameras located on various buildings and light poles throughout the campus and integrate the new cameras with the upgraded video management system.

2.6. The intent of this project is to provide the Southeast Louisiana Veterans Healthcare System (SLVHCS) with a fully functional closed-circuit television (CCTV) surveillance cameras that meet all the requirements of intended use, are installed to the highest of standards, and meets the requirements of the contract document. A fully complete and usable system is defined as one that meets the aesthetic, technical, and functional properties required by the Statement of Work (SOW), Project Description, and Requirements. All services and supplies shall meet or exceed what is required by the SOW and shall be executed in a professional manner resulting in a finished product of the highest quality. The contractor shall provide project management, all materials, equipment, and other products used in the installation.

All work shall be maintained in a clean condition and shall be true to line and grade and in shall comply with stated installation requirements. The work shall be properly secured, consistent in quality, and fit.

The contractor shall provide all labor, equipment, materials, testing, transportation, lifts, and any other materials or services necessary to provide and install CCTV surveillance cameras. All cameras that are to be installed must be installed, tested, and viewable from the server(s) and workstation clients.

2.7. Contractor shall provide project management, purchase requested cameras, cabling, conduit, camera mounts, and other necessary hardware outlined in the SOW, install new security cameras, patch new cameras to network switches and servers, and program the cameras into the existing system.

2.7.1. All category (CAT) 6e cabling will follow the paths shown on the provided plan drawings unless an alternate path can be shown to be more practical and cost effective and meet the approval of the Contracting Officer’s Representative (COR).

2.8. Contractor will X-ray all wall and slab penetrations prior to drilling and provide digital documentation

Scope of Work Page 2 of 5 for each hole drilled.

2.9. This is a turn-key installation, and the contractor is responsible for performing all necessary efforts in the completion of this installation.

2.9.1 The contractor shall be in compliance with the camera manufacturer’s written instruction, applicable standards/specifications, and in accordance with recognized industry practices.

2.10. The contractor will provide the means and method of patching all new cameras to VA Office of Information Technology (OIT) network switches (VA OIT will provide IT switches for project) and integrate into the new QVMS.

2.11. The contractor will ensure that all switches are up to date with current programming to ensure that the cameras are viewable with the QVMS and workstations.

2.12. The contractor will use category CAT 6e cables with appropriate signal boosting when appropriate (beyond 300 ft).

2.12.1. All signal booster locations will be verified and approved by the COR before installation.

2.13. The COR will provide the contractor with a list of cameras/locations and their internet protocol

(IP) addresses.

2.14. Contractor is to purchase the necessary camera licenses for all new cameras installed and replaced.

2.15. The contractor shall be responsible for assembling all components and disposing of any packaging material once the work is complete.

2.16. Camera views will be adjusted to meet the VA Police Service’s requirements.

2.17. All of the new, upgraded and existing cameras on the entire campus will need to be upgraded with the latest firmware / software updates from the manufacturing company.

Note: VA Engineering will provide drawings for the approximate 700 cameras on the entire campus, but, the exact camera locations are not required for the software upgrades.

3. PHASING

3.1. Phase I: Upgrade and migration of data

3.2. Phase II: Existing camera replacements (50 ea), ref. Engr. Dwg. File Name: OVERALL FIRST FLOOR - NEW

3.3. Phase III: Install new cameras (34 ea) ref. Engr. Dwg. File Name: OVERALL FIRST FLOOR - REPLACEMENT

3.3.1. Construction work for additional camera installs can take place concurrently with Phases I and II.

However, cameras should not be activated until upgrade is complete.

4. CAMERA REQUIREMENTS

4.1. All camera equipment shall be installed to ensure all components are fully compatible as a system.

4.2. Models

4.2.1. Axis Q6075-E PTZ Network Camera (1 lens)

4.2.1.1. 12 each

4.2.2. Axis Q3538-LVE Dome Camera (1 lens)

4.2.2.1. 47 each

4.2.3. Axis P3715-PLVE Network Camera (2 lens)

4.2.3.1. 1 each

4.2.4. Axis Q3819-PVE Panoramic Camera (3 lens)

4.2.4.1. 20 each

4.2.5. Axis Q6010-E Network Camera (4 lens)

4.2.5.1. 4 each

4.3. Mounts

4.3.1. Camera mounts shall be installed on approved mounting surfaces structured for weight, wind load, and extreme weather conditions.

4.3.2. Camera mounts shall be installed in a manner that will not inhibit camera operation or field-of-view.

Scope of Work Page 3 of 5

4.3.3. The camera and mount shall be installed and positioned in a manner that the lighting will not deter from, cause blind spots or shadows, or interfere with the video picture and signal.

5. OTHER EQUIPMENT REQUIREMENTS

5.1. Signal booster

5.2. Contractor will use the appropriate signal booster (midspan) based on the total length of cat6e cabling, camera, and signal quality

5.2.1. AXIS T8134 60 W Midspan

5.2.1.1. 8 each

5.2.1.1.1. https://www.axis.com/en-us/products/axis-t8134-60-w-midspan

5.2.2. AXIS Q62 90 W Midspan

5.2.2.1. 8 each

5.2.2.1.1. https://www.axis.com/en-us/products/90-w-midspan-for-axis-q62

6. NEW CAMERA LOCATIONS

6.1. For the purpose of this SOW, new camera general locations are identified below and provided in attached drawings (OVERALL FIRST FLOOR – NEW CAMERA LOCATIONS). Exact location, height, direction, and other special instructions will be provided to the contractor during the pre-award free-to-government site survey.

6.2. New Camera locations will be identified on the engineering drawings.

7. REPLACEMENT CAMERA LOCATIONS

7.1. For the purpose of this SOW, replacement camera’s general locations are provided in attached drawings. The exact location, height, direction and other special instructions will be provided to the contractor during the pre-award free-to-government site survey.

7.2 Cameras 51 and 77 will need the existing damaged data cable replaced with new CAT 6e.

8. DAMAGE

8.1. Any damage caused by contractor during installation is the responsibility of contractor. Resolution will be settled between contractor and contracting personnel.

9. OPERATIONS

9.1. Good efforts shall be made to maintain video surveillance throughout the medical center and CBOCs while work is being conducted.

9.1.1. No work will be conducted at any of the CBOC locations and they are not included in the scope of this project, all CCTV surveillance cameras must still be accessible from the Police Service Communications Center at 2400 Canal St.

9.2. Planned outages shall be scheduled with the COR and Police Services within 14 days advanced notice.

Approval is mandatory before any systems are knowingly taken offline.

10. FURNISHED BY THE GOVERNMENT

10.1. OIT network switches

10.2. IP address ranges for new cameras

10.3. Plan drawings for all camera locations

10.4. Wall section details for all camera locations

11. PERIOD OF PERFORMANCE

https://www.axis.com/en-us/products/axis-t8134-60-w-midspan https://www.axis.com/en-us/products/90-w-midspan-for-axis-q62

Scope of Work Page 4 of 5

11.1. The contractor shall complete the task within one hundred eighty (180) calendar days of receipt of award.

11.2. Submittal reviews shall be conducted as follows:

Estimated Submittal Period 80 Calendar

Days

To begin approximately ten (10) days after receipt of

Notice-To-Proceed

Construction Period Services:

Continuing Submittal review, site visits

100 Calendar

Days

Estimated Construction Period

12. PLACE OF PERFORMANCE

12.1. The work shall be performed at the New Orleans VA Medical Center 2400 Canal St., New

Orleans, Louisiana. Work shall occur on the exterior of 6 Buildings, 4 Shotgun Houses, 1 Parking Garage, and various light/camera poles.

13. COR AUTHORITY

13.1. In no event is the COR empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR.

14. HOURS OF WORK

14.1. Normal operational hours for the VA facilities are from 7:30 a.m. – 4:30 p. m, Monday through

Friday, exclusive of Federal Holidays. All work can be included during this time. The contractor can be allowed to work on weekends and/or after hours with special permission. Requests must be made at least 7 days in advance and the additional after-hours work cannot exceed 25% of daily work hours.

(e.g. regular work hours = 8hr/day and additional after-hours work = 2hr/day , total = 10hrs/day)

15. SUBMITTALS

15.1 Refer to the project specifications regarding submittals.

16. CODE REQUIREMENTS

16.1. The VA will be responsible for obtaining necessary local agency approvals as required.

16.2. All work performed under this contract shall be in accordance with the VA Master Specifications attached and listed below:

(http://www.cfm.va.gov/til/spec.asp)

16.3.1. Division 010000 – General Requirements

16.3.2. Division 013323 – Shop Drawings

16.3.3. Division 013526 – Safety Requirements

16.3.4. Division 078400 – Firestopping

16.3.5. Division 079200 – Joint Sealants

16.3.6. Division 260511 – Requirements for Electrical Installations

16.3.7. Division 260519 – Low-voltage Electrical Power Conductors and Cables

16.3.8. Division 260533 – Raceway and boxes for Electrical Systems

16.3.9. Division 280500 – Common Work Results for Electronic Safety and Security

16.3.10. Division 280513 – Conductors and Cables for Electronic Safety and Security

16.3.11. Division 282300 – Video Surveillance

http://www.cfm.va.gov/til/spec.asp) http://www.cfm.va.gov/til/spec.asp)

Scope of Work Page 5 of 5

16.4. All work shall comply with all local, state, and federal rules and regulations. In the event of a code discrepancy the stricter of the ordinances shall prevail.

17. WARRANTIES

17.1. Refer to project clauses regarding warranties.

18. PARKING

18.1. Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in authorized areas. Contractor shall abide by all police requirements. Parking for unloading equipment necessary to perform the work will be authorized in advance of starting the project.

19. STORAGE OF EQUIPMENT & MATERIALS

19.1. The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs.

19.2. Additionally, no space will be made available for the placement of a contractor trailer for this project.

The Contractor should schedule delivery of materials to limit the amount of storage space and time.

20. DEBRIS REMOVAL

20.1. Refer to project specifications regarding debris removal.

21. SITE UTILITIES

21.1. The Contractor shall note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall field verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

21.2. In the event a shutdown, restriction, or interruption of any utility services is required, a written request shall be submitted to the COR with a minimum of 10 days’ notice. Requests shall be approved by the COR prior to commencing work.

22. SECT. DELETED

23. SECURITY

23.1. All contractor personnel are subject to inspection of personal effects when entering or leaving the project site.

23.2. A&A requirements do not apply, and a Security Accreditation Package is not required.

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