598-23-505 MOBILE PET-CT VA CONSTR GEN REQ.pdf

CLASSIFICATION: UNCLASSIFIED

STATEMENT OF WORK FOR PROJECT

CONSTRUCTION PACKAGE

FOR MOBILE PET-CT TRAILER

598-23-505

Central Arkansas Veterans Healthcare System VISN 16, Group 598

North Little Rock, Arkansas

Prepared By CAVHS Planning and Design Office

03/18/2024

GENERAL REQUIREMENTS 01 00 00 - 2

DIVISION TABLE OF CONTENTS

DIVISION TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01 00 00 - GENERAL REQUIREMENTS

SECTION 01 32 16.15 - PROJECT SCHEDULES (Small Projects – D/B/B)

SECTION 01 33 23 – SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

SECTION 01 35 26 - SAFETY REQUIREMENTS

SECTION 01 45 00 - QUALITY CONTROL

SECTION 01 74 19 - CONSTRUCTION WASTE MANAGEMENT

SECTION 01 91 00 – GENERAL COMMISSIONING REQUIREMENTS

GENERAL REQUIREMENTS 01 00 00 - 3

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01 00 00 - GENERAL REQUIREMENTS

PART 1 - GENERAL

1.01 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.02 GENERAL REQUIREMENT

A. Contractor shall completely prepare site for building operations, including demolition, removal of existing structures, furnish labor and materials, and to perform the work to Mobile Trailer Pad Prep for PET-CT, 598-23-505 at CAVHS Little Rock, Arkansas as required by specifications.

B. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

C. Period of Performance to complete project is 180 days.

1.03 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.04 DESCRIPTION OF WORK

A. Contractor to provide all required utilities for VA Purchase of a PET-CT Scan Mobile

Trailer.

B. Trailer will be located outside the VA Emergency Department and North Lobby Entrance, where a current Pharmacy Mobile Trailer is located. The Pharmacy trailer will be removed prior to work starting.

C. Contractor to verify electrical, telecom, water, drainage, and sewer hook ups are compatible with the PET-CT scan Mobile Trailer. Some utilities are existing around the pad, but contractor to verify size and connections are compatible.

1. Sanitary connection is not available for the trailer in the pad existing, Contractor to field verify sanitary line within the area and provide a hook-up connection to the mobile trailer pad. Connection location hook-up to trailer is not to impede on foot traffic around trailer and parking traffic when in use.

Proposed existing sanitary line to use is a concrete encased 8 inch diameter pipe located between 15-20 feet depth. Connection is between Manhole MH 7H821 and Manhole MH 7H833. MH7833 is believed to be under the asphalt (Contractor verify location). Contractor to provide a horizontal sanitary pipe of no more than 50 LF in total length starting at the trailer pad connection and sloping per Utility guidance starting below the Little Rock Frost depth towards the main sanitary line. At the point of the main sanitary line the contractor to have a vertical drop down to the main line, with the use of a manhole for maintenance ease of access. Contractor to verify depths and slopes with Little Rock City utility company and confirm intended design is sufficient for the trailer.

GENERAL REQUIREMENTS 01 00 00 - 4

Little Rock Water Reclamation Authority (LRWRA) details included in Appendix B for reference.

At the mobile pad contractor to put in a sewer connection pedestal for the trailer. The pipe to go into the ground until the top of the 4” pipe is located at 4 foot depth. Then the first long sweeping 90-degree turn, remaining pipe to slope at minimum 2% and maximum 6% towards the sanitary main line connection approximately ~50 feet in horizontal length. Once the pipe is at the main line intersection, contractor to install a concrete manhole shaft to connect the new 4” line to the 12” main line. Reference Inside drop Manhole Details in LRWRA standard details 1.5 in Appendix B.

Concrete manhole shaft to have ladder rungs no more than every 12” apart, manhole top to be within reach of the ladder. Shaft to be minimum 4’ width in diameter for maintenance purposes. The lid of the manhole shaft to be standard 3’ width. Top of shaft and lid to be flush with existing elevation of parking lot asphalt.

Sewer piping to be 4” SDR 35 PVC from trailer connection to new manhole. Follow VA TIL Construction Specifications and LRWRA Standard details. See Appendix B for specifications and standards.

Concrete for the shaft to be minimum 4000 psi, testing to show 80% capacity within 7 days of pour. Results to be provided to the COR within 5 business days of testing completed.

Manhole to have bolted covered top with “Hazardous” label to prevent radiation exposure. Follow LRWRA standards for manhole top and locking details. Request manhole number from LRWRA prior to completion.

Upon completion of laying the sewer piping and manhole; inspection required by LRWRA. Including As-built Drawings of laid piping and elevations profiles of completed work. Provide documentation of approval from LRWRA within 2 business days of receiving permit from LRWRA. When inspection is being scheduled, COR to be notified for attendance and oversight.

2. Asphalt Repair. Contactor to patch all sanitary trench work and affected existing asphalt with new heavy-duty asphalt. With a minimum of SB-2 sub-base course, with 8” Class 7 base course and a 4-5” heavy duty asphalt top layer. Testing results to be provided to COR within 5 days of asphalt installation. See Asphalt Specifications in Appendix B.

3. Concrete Repair. Contractor to patch any concrete damages incurred during execution of work. Including curbs/gutters and mobile pad. Concrete to be minimum 4000 psi and follow VA TIL Construction Specifications for appropriate standards.

Covered Walkway:

4. CAVHS requires a walkway from the mobile trailer stairs/ wheelchair lift back to the Emergency Department entrance door. Roughly 100 LF of canopy, this canopy will continue under the buildings existing canopy area for ease of traffic flow and wayfinding. Walkway is a build to suit, requires engineer review and stamp approval from walkway provider.

Walkway to have a 5 year minimum warranty coverage.

a. Walkway to serve as an independent structural system that does not rely on the facilities existing structures to hold in place. Walkway to meet all wind, snow, ice, lateral forces for CAVHS, Local, State and Federal guidelines.

i. Walkway from ED doors to the edge of existing building canopy to be constructed in 1 workday. Coordination of work to be planned 14 days in

GENERAL REQUIREMENTS 01 00 00 - 5

advance to reduce impact to ED Entry and allow facility to work alternate routes for ED through other ways. Structure and cover of walkway to be completed with functioning doors. Minor work inside of structure can be done intermittently with foot traffic moving through.

b. Packaged Air Heating/Cooling unit. 3 ton system with horizontal and/or top panels for connections to the walkway. Electrical of packaged air unit to connect to 208/120V. Electrical wiring to be in a weather flex conduit from unit to existing electrical 208V panel. Contractor to provide duct system inside the walkway to disperse air throughout the enclosed system. Include a heat pump that is electric only, no gas allowed. Condenser drain to be hose connected to the storm drain inlet. View location on drawings. Unit to be on a raise platform at 3” above the ground to prevent rust or system from sitting in water. Platform to be made out of treated wood and withstand weight of unit. Contractor can recommend platform types out of other materials of equal cost upon approval from project COR.

c. Lighting for the enclosed walkway to be LED fixtures located every 6’ of length. LEDs to be ambient 50-100 lx (5-10 FC) at finished floor. Minimum LED CRI of 80 required. Contractor to coordinate fixture type with canopy system and attachment capabilities.

5. Contractor to include construction safety signs posted around work area during term of work per OSHA safety and VA Safety guidelines. See Appendix A for locations of signage.

Signage to include:

a. Notice of Construction area

b. Alternative paths around fencing

c. (1) location to include in a weather protective sleeve the facility provided ICRA and PCRA forms.

d. Entry/Exit points

e. Safety gear required inside fencing notice

6. Walkway to have life safety exit signs at each doorway.

7. See Appendix C for example enclosed walkways for project use.

1.05 PROJECT AREA LIMITATIONS

A. All work shall be performed in the immediate project area of John L. McClellan VA

Memorial Hospital. See Appendix A: Project Area Limits for reference.

B. Contractor to perform full scope of work, laydown, traffic control and all associated safety precautions required to complete this project, within the Project Area limits.

C. Contractor to fence in the work area to protect all VA Staff, Patients and Visitors from entering the site work area. All entry points and exits to be locked with a construction green core for access by COR, VA Police or VA Fire in the event of an accident.

1. Contractor to always maintain access to the ED. Work to set up vestibule around ED doors to be coordinated within 14 days in advance with project COR and be completed within a business day, to minimize impact to ED.

2. Contractor fence to maintain minimum of 5’ width from existing building edge, to maintain foot traffic access to ED from the north staff lot. The covered walkway to maintain

GENERAL REQUIREMENTS 01 00 00 - 6

minimum of 4’ width clear from the buildings canopy circle area to the walkway edge, to maintain walking path for wheelchairs.

D. If VA Construction Safety Team deems any safety precautions as unsafe, the contractor has 24 hours to resolve situation. If the safety issue is an urgent matter the contractor has until end of the business day upon notice of issue to resolve.

E. Contractor is responsible for all signage, temporary walkway, directional signage and construction signage surrounding the project area limits. See Appendix A plans for safety signage locations and directional signage around fencing.

F. Any material that can not fit with the area limitations to be delivered on the same day as installation to reduce impact to VA space.

1.06 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security //escort// arrangements// can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

1.07 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized within the area of limitation. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Workmen are subject to rules of Medical Center as applicable to their conduct.

C. Plan and execute the work with minimal impact to the normal functioning of Medical Center as a whole, including patient care, operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas. Plan deliveries to be installed same day as delivery.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more

GENERAL REQUIREMENTS 01 00 00 - 7

than two workdays. Provide unobstructed access to Medical Center areas required to remain in operation.

D. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week.

Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof.

3. Any utility outages that affect the hospital need to be coordinated at least 30 days in advance and firm date of work 14 days prior to work proceeding.

1.08 ALTERATIONS – Not used

1.09 SPECIAL CONSIDERATIONS

1.10 DISPOSAL AND RETENTION – not used

1.11 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS

A. All existing structures of the facility surrounding the PET-CT pad to be protected from damage during construction. Any damage caused from construction will be at the fault of the contractor to address and correct prior to project completion, at no extra charge to the

VA.

B. Protection of structures includes the brick wall, sidewalks, canopy structure, and parking lot. Any utility changes through the structures will require the contractor to return the structures back to existing condition or better.

C. All existing utilities to be properly located and verified prior to any digging of the area. If the contractor comes across a utility that is adequately identified in the VA provided drawings and/or in the Contractor’s survey drawings and damages the utility or does not protect the utility will be at fault to take all measure to correct the damages within 8 hours of the damages. If the damage causes outages to the Hospital Facility correction to be emergently done until fully resolved and operational.

1.12 RESTORATION – not used

1.13 PHYSICAL DATA – not used

1.14 PROFESSIONAL SURVEYING SERVICES –

A. Contractor to survey utilities surrounding the mobile pad location to verify storm, sanitary and any unknown underground utilities within the work area before start of work. Including verification with 811.

B. Contractor to notify COR within 14 days any Ground penetrating radar survey (GPRS) work is scheduled.

C. Contractor to provide results of survey to COR within 7 days of survey completion date.

GENERAL REQUIREMENTS 01 00 00 - 8

D. Contractor to coordinate any changes to sanitary with City of Little Rock Sanitary utility company and VA COR prior to work starting and upon completion of work for as-builts.

1.15 LAYOUT OF WORK

A. The Government will provide the following drawings to the Contractor as referred to in paragraph 1.05 for work indicated:

1. Construction Drawing References

2. 100% Construction Specifications

3. Any other documents required.

1.16 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings.

To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two (2) approved, completed sets of as-built drawings in the electronic version (scanned PDF and AutoCAD Record Drawings) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the

COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.17 USE OF ROADWAYS

A. Contractor to use Ambulance entry to enter and exit site daily. Entry/exit shall not impede any of the ambulance bay activities.

B. All deliveries of equipment and materials shall be coordinated and notified if traffic will be impacted. Use of Shuffield middle turn lane is only available if plan provided and approved by VA COR. The delivery shall not impact Shuffield for more than 60 mins.

C. No delivery trucks to enter into the VA parking lot area unless approved by VA COR in the delivery plan.

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT – not used

1.19 TEMPORARY TOILETS – not used

1.20 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the

Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor will not have a trailer office or temporary hook ups on site. The existing utilities in the site area are the only utilities available.

GENERAL REQUIREMENTS 01 00 00 - 9

1.21 NEW TELEPHONE EQUIPMENT – not used

1.22 TESTS

A. As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

F. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.23 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of

GENERAL REQUIREMENTS 01 00 00 - 10

equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.24 GOVERNMENT-FURNISHED PROPERTY – not used

1.25 RELOCATED // EQUIPMENT // ITEMS // - not used

1.26 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT – not used

1.27 CONSTRUCTION SIGN

A. Contractor to post construction work signage including OSHA compliance, period of performance, and construction zone identification (only this sign on all sides of the work area).

1.28 SAFETY SIGN

A. Contractor is responsible for providing a safety plan that includes the following:

1. Safety signage

2. Exit and entry signage around work area.

3. Clear directional signs to the ED and Main Entrance

4. Fencing around work area with locks on all entry/exits

5. Any construction fencing or signage with bases that stick out in the way of walking traffic will require protection barriers to prevent falls.

6. VA Provided ICRA signage is required to be posted at the entrance of the construction area in a weather protected sleeve, at all times.

1.29 PHOTOGRAPHIC DOCUMENTATION

A. Contractor to provide VA COR 24 hour notice prior to covering up any completed work for

VA inspection.

B. Once approved contractor to photograph all work completed prior to covering up.

C. Upon final completion contractor to turn photos over to the VA with mark ups of location and depths for tracking in the as-builts.

GENERAL REQUIREMENTS 01 00 00 - 11

1.30 FINAL ELEVATION DIGITAL IMAGES

A. Contractor to provide photos with elevation details prior to covering up work.

1.31 VA TRIRIGA CPMS – not used

PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used)

END OF SECTION – GENERAL REQUIREMENTS

PROJECT SCHEDULES 01 32 16.15 - 12

SECTION 01 32 16.15 - PROJECT SCHEDULES (Small Projects)

PART 1 - GENERAL

1.01 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.02 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project

Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.03 CONTRACTOR'S CONSULTANT: - not used

1.04 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the Contracting Officer; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data; and the resulting monthly updated schedule in PDM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report. The COR shall identify the five different report formats that the contractor shall provide.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

PROJECT SCHEDULES 01 32 16.15 - 13

1.05 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 20 calendar days after receipt of Notice to Proceed, the Contractor shall submit for the Contracting Officer's review; three blue line copies of the interim schedule on sheets of paper 765 x 1070 mm (30 x 42 inches) and an electronic file in the previously approved CPM schedule program. The submittal shall also include three copies of a computer-produced activity/event ID schedule showing project duration; phase completion dates; and other data, including event cost. Each activity/event on the computer-produced schedule shall contain as a minimum, but not limited to, activity/event ID, activity/event description, duration, budget amount, early start date, early finish date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints. Activity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the Contracting Officer.

The contractor shall make a separate written detailed request to the Contracting Officer identifying these date constraints and secure the Contracting Officer’s written approval before incorporating them into the network diagram. The Contracting Officer’s separate approval of the Project Schedule shall not excuse the contractor of this requirement. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events, but must have zero duration. The complete working schedule shall reflect the Contractor's approach to scheduling the complete project. The final Project Schedule in its original form shall contain no contract changes or delays which may have been incurred during the final network diagram development period and shall reflect the entire contract duration as defined in the bid documents. These changes/delays shall be entered at the first update after the final Project Schedule has been approved. The Contractor should provide their requests for time and supporting time extension analysis for contract time as a result of contract changes/delays, after this update, and in accordance with Article, ADJUSTMENT OF CONTRACT COMPLETION.

B. Within 30 calendar days after receipt of the complete project interim Project Schedule and the complete final Project Schedule, the Contracting Officer or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the Contractor shall revise and shall submit three blue line copies of the revised Project Schedule, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer. The revised submission will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

C. The approved baseline schedule and the computer-produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

1.06 WORK ACTIVITY/EVENT COST DATA – not used

1.07 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor Shall:

1. Show activities/events as:

PROJECT SCHEDULES 01 32 16.15 - 14

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than 20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled "start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

4. Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

C. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COR. Failure to include any element of work required for the performance of this contract shall not excuse the Contractor from completing all work required within any applicable completion date of each phase regardless of the COR’s approval of the Project Schedule.

D. Compact Disk Requirements and CPM Activity/Event Record Specifications: Submit to the VA an electronic file(s) containing one file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

PROJECT SCHEDULES 01 32 16.15 - 15

1.08 PAYMENT TO THE CONTRACTOR:

A. Contractor shall have access to the contracting website: VA’s Electronic Invoice

Presentment and Payment System (See Website at http://www.fsc.va.gov/einvoice.asp) for processing invoices for work submitted.

B. Monthly, the contractor shall submit an application and certificate for payment using VA Form 10-6001 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR 52.232 – 5 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.236 – 83 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS). The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

C. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

1.09 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COR and the Contractor. Contractor and their CPM consultant (if applicable) shall attend all monthly schedule update meetings. The Contractor shall accurately update the Project Schedule and all other data required and provide this information to the COR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the Contracting Officer’s representative with reports in accordance with the Article, COMPUTER PRODUCED SCHEDULES, specified.

C. After completing the monthly schedule update, the contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule. The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and resident engineer for the contract change(s). When there is a disagreement on logic and/or durations, the Contractor shall use the schedule logic and/or durations provided and approved by the resident engineer. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the requirements listed in articles 1.4 and 1.7. This electronic submission is separate from the regular monthly http://www.fsc.va.gov/einvoice.asp

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project schedule update requirements and shall be submitted to the resident engineer within fourteen (14) calendar days of completing the regular schedule update. Before inserting the contract changes durations, care must be taken to ensure that only the original durations will be used for the analysis, not the reported durations after progress. In addition, once the final network diagram is approved, the contractor must recreate all manual progress payment updates on this approved network diagram and associated reruns for contract changes in each of these update periods as outlined above for regular update periods. This will require detailed record keeping for each of the manual progress payment updates.

D. Following approval of the CPM schedule, the VA, the General Contractor, its approved CPM Consultant, RE office representatives, and all subcontractors needed, as determined by the SRE, shall meet to discuss the monthly updated schedule. The main emphasis shall be to address work activities to avoid slippage of project schedule and to identify any necessary actions required to maintain project schedule during the reporting period. The Government representatives and the Contractor should conclude the meeting with a clear understanding of those work and administrative actions necessary to maintain project schedule status during the reporting period. This schedule coordination meeting will occur after each monthly project schedule update meeting utilizing the resulting schedule reports from that schedule update. If the project is behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the Contractor shall execute some or all of the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project Schedule before the next update, at no additional cost to the Government.

1.11 CHANGES TO THE SCHEDULE

A. Within 30 calendar days after VA acceptance and approval of any updated project schedule, the Contractor shall submit a revised electronic file (s) and a list of any activity/event changes including predecessors and successors for any of the following reasons:

1. Delay in completion of any activity/event or group of activities/events, which may be involved with contract changes, strikes, unusual weather, and other delays will not relieve the Contractor from the requirements specified unless the conditions are shown on the CPM as the direct cause for delaying the project beyond the acceptable limits.

2. Delays in submittals, or deliveries, or work stoppage are encountered which make rescheduling of the work necessary.

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3. The schedule does not represent the actual prosecution and progress of the project.

4. When there is, or has been, a substantial revision to the activity/event costs regardless of the cause for these revisions.

B. CPM revisions made under this paragraph which affect the previously approved computer-produced schedules for Government furnished equipment, vacating of areas by the VA Facility, contract phase(s) and sub phase(s), utilities furnished by the Government to the Contractor, or any other previously contracted item, shall be furnished in writing to the Contracting Officer for approval.

C. Contracting Officer's approval for the revised project schedule and all relevant data is contingent upon compliance with all other paragraphs of this section and any other previous agreements by the Contracting Officer or the VA representative.

D. The cost of revisions to the project schedule resulting from contract changes will be included in the proposal for changes in work as specified in FAR 52.243 – 4 (Changes) and VAAR 852.236 – 88 (Changes – Supplemental), and will be based on the complexity of the revision or contract change, man hours expended in analyzing the change, and the total cost of the change.

E. The cost of revisions to the Project Schedule not resulting from contract changes is the responsibility of the Contractor.

1.12 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract.

Request for an extension of the contract completion date by the Contractor shall be supported with a justification, CPM data and supporting evidence as the COR may deem necessary for determination as to whether or not the Contractor is entitled to an extension of time under the provisions of the contract. Submission of proof based on revised activity/event logic, durations (in work days) and costs is obligatory to any approvals. The schedule must clearly display that the Contractor has used, in full, all the float time available for the work involved in this request. The Contracting Officer's determination as to the total number of days of contract extension will be based upon the current computer-produced calendar-dated schedule for the time period in question and all other relevant information.

B. Actual delays in activities/events which, according to the computer- produced calendar-dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the network, will not be the basis for a change to the contract completion date. The Contracting Officer will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting Officer's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the provisions specified under FAR 52.243 – 4 (Changes) and VAAR 852.236 – 88 (Changes – Supplemental). The Contractor shall include, as a part of each change order proposal, a sketch showing all CPM logic revisions, duration (in work days) changes, and cost changes, for work in question and its relationship to other activities on the approved network diagram.

D. All delays due to non-work activities/events such as RFI’s, WEATHER, STRIKES, and similar non-work activities/events shall be analyzed on a month by month basis.

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PART 2 - PRODUCTS (Not Used)

END OF SECTION – PROJECT SCHEDULES

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES 01 33 23 - 19

SECTION 01 33 23 – SHOP DRAWINGS, PRODUCT DATA,

AND SAMPLES

PART 1 - GENERAL

1.01 1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.02 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register;

List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES 01 33 23 - 20

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

1.03 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved from supplying submittals required by the contract documents, but which have been omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control…