36C25624Q1309.docx

36C25624Q1309

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

520-25-1-076-0005 36C25624Q1309 08-22-2024 Danette Impey 228-523-4747 08-30-2024 10:00 am

CDT

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi

MS

39531 X 811210 $34 Million N/A X Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi

MS

39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi

MS

39531

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135 See CONTINUATION Page Contractor to provide preventative maintenance services, repairs, software and hardware upgrades, and equipment removal/installation, if needed, to include any service updates, programming, troubleshooting, in-house training and repairs for the Gulf Coast Veterans Health Care System, Biloxi, MS, in accordance with the terms and conditions herein. (See Statement of Work for detailed information.)

Base period: 10/01/2024 through 09/30/2025 with four (4) each 12-month option periods.

All questions must be received no later than 10:00 a.m. CT on 08/26/2024, via email to rene.impey@va.gov.

Quote due no later than 10:00 a.m. CT, 08/30/2024, via email to rene.impey@va.gov.

$0.00 See CONTINUATION Page X X X Danette Rene' Impey Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 D. Rene' Impey; email rene.impey@va.gov Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Siemens Medical Equipment Services

1. General Overview

The Gulf Coast Veterans Health Care System (GCVHCS) Clinical Engineering Department provides comprehensive repair and service to all areas within the hospital for medical equipment. This includes all part orders necessary to bring medical equipment back to working condition. All equipment is utilized in patient care areas and used in diagnosing or treating our Veteran patients. Without these units being maintained and repaired in a timely manner the hospital would need to fee out or cancel patient care throughout the facility.

2. Definitions and Acronyms

a. MRI = Magnetic Resonance Imaging, a medical imaging technique used in radiology to form pictures of the anatomy and the physiological processes inside the body. MRI scanners use strong magnetic fields, magnetic field gradients, and radio waves to generate images of the organs in the body.

b. SPECT CT = Single-photon emission computed tomography is a nuclear medicine tomographic imaging technique using gamma rays. It is very similar to conventional nuclear medicine planar imaging using a gamma camera, but is able to provide true 3D information.

c. Rad/Fluoro = Radiation/Fluoroscopy, a Fluoroscopy is a medical procedure that makes a real-time video of the movements inside a part of the body by passing x-rays through the body over a period of time. X-rays are a form of ionizing radiation.

d. UPS = Uninterruptible Power Supply, is a device that allows a computer to keep running for at least a short time when incoming power is interrupted.

e. OEM = Original Equipment Manufacturer

3. Place of Performance

a. Gulf Coast Veterans Health Care System, 400 Veterans Ave, Biloxi MS 39531

b. 790 Veterans Way, Pensacola, FL 32507

c. 4444 Demetropolis Rd, Mobile, AL 36619

4. Period of Performance and Schedule

a. Base 10/1/2024 – 9/30/2025 with option years from 10/1/2025 – 9/30/2029.

b. Hours vary depending on the equipment being serviced.

c. Frequency varies depending on equipment being serviced.

5. Equipment List

a. Symbia Intevo 6 SPECT CT, Functional Location # 400-602723

b. Magnetom Sola MRI, Functional Location # 400-639698

c. MRI Chiller, Functional Location # 400-639699

d. Powerware 93PM 160-200kW UPS, Functional Location # 400-639700

e. Axiom Luminos Agile MAX Rad/Fluoro, Functional Location # 400-593706

f. Axiom Luminos Agile MAX Rad Fluoro, Functional Location # 400-640275

g. Uroskop Omnia max Urology room, Functional Location # 400-640274

6. Contractor Requirements

a. Vendor shall provide preventative maintenance, parts, repairs, and software updates for the 1 SPECT CT, 1 MRI, 1 Chiller, 1 UPS, 2 Rad/Fluoro rooms, 1 Urology room listed in the equipment list of section 5.

b. The frequency of services will depend on each individual equipment’s required service interval per OEM specifications, as well as unscheduled repairs.

c. The OEM shall deliver all materials in accordance with the manufacturer’s written instructions and in manufacturer’s original packaging with identification labels intact and is sizes to suit project need. Product should be received by VA personnel at the site by signature. Contractor shall be able to provide a signed receiving receipt if asked by COR.

d. Scheduling of delivery shall be coordinated through VA Clinical Engineering Department and shipping should take place within 14 days of award. Storage and Handling Requirements: Contractor shall store materials protected from exposure to harmful weather and temperature conditions as recommended by manufacturer.

e. Contractor shall acknowledge Federal working hours and deliver during normal work hours of 8:00 a.m. to 4:30 p.m. Monday through Friday, except Federal Holidays. Federal Holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically declared a by the President of the United States to be a federal holiday.

f. Vendor will respond to corrective maintenance within 1 hour of being notified and will have a FSE on site within 1 business day to address issue if it cannot be resolved remotely. Vendor will keep the equipment listed on this SOW running with a 95% uptime.

7. Reporting Requirements

a. The vendor shall deliver all electronic service reports via email within 3 days of work being accomplished.

8. Applicable Documents

a. In the performance of the tasks associated with this contract, the Contractor shall comply with the following requirements.

i. Identify all applicable documents, regulations, industry standards, VA requirements, etc. If the regulation/standard/statute is not readily available for all potential offerors, provide a copy of it so it can be included in the solicitation and contract.

9. General Requirements

a. It shall be understood that, throughout performance of the contract, the Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

b. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Symbia Intevo 6, functional location 400-602723, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Magnetom Sola, functional location 400-639698, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one DTS Chiller, functional location 400-639699, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Powerware 93PM 160-200 kW UPS, functional location 400-639700, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one AXIOM Luminos Agile MAX, functional location 400-5933706, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one AXIOM Luminos Agile MAX, functional location 400-640275, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Uroskop Omnia Max, functional location 400-640274, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Symbia Intevo 6, functional location 400-602723, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Magnetom Sola, functional location 400-639698, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one DTS Chiller, functional location 400-639699, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Powerware 93PM 160-200 kW UPS, functional location 400-639700, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one AXIOM Luminos Agile MAX, functional location 400-5933706, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one AXIOM Luminos Agile MAX, functional location 400-640275, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Uroskop Omnia Max, functional location 400-640274, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Symbia Intevo 6, functional location 400-602723, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

Contract Period: Option 2 POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Magnetom Sola, functional location 400-639698, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one DTS Chiller, functional location 400-639699, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Powerware 93PM 160-200 kW UPS, functional location 400-639700, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one AXIOM Luminos Agile MAX, functional location 400-5933706, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one AXIOM Luminos Agile MAX, functional location 400-640275, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Uroskop Omnia Max, functional location 400-640274, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Symbia Intevo 6, functional location 400-602723, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

Contract Period: Option 3 POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Magnetom Sola, functional location 400-639698, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one DTS Chiller, functional location 400-639699, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Powerware 93PM 160-200 kW UPS, functional location 400-639700, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one AXIOM Luminos Agile MAX, functional location 400-5933706, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one AXIOM Luminos Agile MAX, functional location 400-640275, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Uroskop Omnia Max, functional location 400-640274, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Symbia Intevo 6, functional location 400-602723, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

Contract Period: Option 4 POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Magnetom Sola, functional location 400-639698, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one DTS Chiller, functional location 400-639699, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Powerware 93PM 160-200 kW UPS, functional location 400-639700, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one AXIOM Luminos Agile MAX, functional location 400-5933706, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one AXIOM Luminos Agile MAX, functional location 400-640275, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor to provide preventative maintenance, parts, repairs, software updates, and/or labor for one Uroskop Omnia Max, functional location 400-640274, located at the Gulf Coast Veterans Health Care System, Biloxi, MS.

POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Base Period Total

Option Year One (1) Total

Option Year Two (2) Total

Option Year Three (3) Total

Option Year Four (4) Total

Contract GRAND TOTAL

For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

36C25624Q1309

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 FSS RFQ INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all Blanket Purchase Agreements (BPA) and task or delivery orders issued under the contract as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the BPA or task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of a BPA or order issued under the contract that are not a part of the applicable FSS contract will govern. In the event of an inconsistency between the terms and conditions of a BPA or task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence.

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond 09-30-2024. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 09-30-2024, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause) C.8 VAAR 852.208-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS – ORDERS or BPAs (JAN 2023) (DEVIATION)

(a) In an effort to increase contracting opportunities for Veterans, depending on the evaluation factors included in the solicitation, VA will evaluate responses received based on the schedule Contractor’s certified service-disabled veteran-owned small business/veteran-owned small business (SDVOSB/VOSB) status; and/or their proposed use of certified SDVOSB/VOSB listed in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) as subcontractors or teaming partners.

(b) To receive credit under this clause a contractor or subcontractor must be listed, at time of submission of offer/quotes and at time of award, as certified SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size Standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128.).

(c) A certified SDVOSB listed in the SBA certification database schedule holder will receive full credit, and a certified VOSB listed in the SBA certification database schedule holder will receive partial credit for the SDVOSB/VOSB status evaluation factor.

(d) Offerors other than SDVOSBs or VOSBs proposing to use certified SDVOSBs/VOSBs listed in the SBA certification database as subcontractors/teaming partners, will receive some consideration under this evaluation factor. To receive consideration, offerors must provide in their proposals:

(1) The name(s) and contact information of the certified SDVOSB(s)/VOSB(s) listed in the SBA certification database with whom they intend to team or subcontract.

(2) A brief description of the proposed team or subcontractor(s) arrangement.

(3) The approximate dollar value of the proposed teaming arrangements or subcontract(s).

(4) Evidence of teaming partner/ subcontractor’s listing in the SBA certification database.

(e) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.9 VAAR 852.208-71 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTOR COMMITMENTS-ORDERS AND BPAS (JAN 2023) (DEVIATION)

(a) The Contractor agrees, if selected on the basis of having certified service-disabled veteran-owned small business (SDVOSB) or veteran-owned small business (VOSB) status (see 13 CFR 128), to comply with the eligibility requirements in subpart 819.70, including the limitation on subcontracting requirements at 13 CFR 125.6.

(b) The Contractor agrees, if selected for award on the basis of teaming/subcontracting in accordance with 852.208–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors—Orders and BPAs, to use the evaluated firm(s) as proposed or if approved by contracting officer to substitute one or more certified SDVOSB/VOSB listed in the SBA certification database for work of the same or similar value.

(c) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.10 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.12 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the Contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement’s skills, experience, and credentials meet or exceed the requirements of the contract. If the employee of the Contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

(End of Clause)

C.13 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.14 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Department of Veterans Affairs (VA) has implemented Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract. Each person granted access will have the ability to provide comments in the Contractors portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS are available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for Online Training for Contractor Representatives, and a practice application may be found at this site.

(e) The Assessing Official will complete an interim or final past performance evaluation and the report will be accessible at http://www.cpars.csd.disa.mil/. The Contractor Representative has the option to provide comments on the evaluation, indicate if they concur or do not concur with the evaluation, sign, and then return the evaluation to the Assessing Official. The Contractor Representative has a total of 60 days following the Assessing Official’s evaluation signature date to send comments. If the Contractor Representative sends comments within the first 14 days following the Assessing Official’s signature date and the Assessing Official or Reviewing Official closes the evaluation, the evaluation will become available in PPIRS-RC within 1 day. On day 15 following the Assessing Official’s evaluation signature date, the evaluation will become available in PPIRS-RC with or without Contractor Representative comments and whether or not it has been closed by the Assessing Official or Reviewing Official. If no Contractor Representative comments have been sent and the evaluation has not been closed, it will be marked as “Pending” in PPIRS-RC. If the Contractor Representative sends comments at any time prior to 61 days following the Assessing Official’s evaluation signature date, those comments will be reflected in PPIRS-RC within 1 day. On day 61 following the Assessing Official’s evaluation signature date, the Contractor Representative will be “locked out” of the evaluation and may no longer send comments.

(f) The following guidelines apply concerning Contractor Representative use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

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SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: ATTACHMENT A CONTRACTOR CERTIFICATION.

See attached document: ATTACHMENT B NOT OF COMP W INS REQTS.

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SECTION E - SOLICITATION PROVISIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS

(a) General Instructions

(1) Electronic Submissions: Contractors must email their quote to Rene’ Impey at rene.impey@va.gov. Include the solicitation number (36C25624Q1309) in the Subject line. Any attachments must be readable using Microsoft Office or Adobe PDF. The size of the email is limited to 5 megabytes (MB) but multiple emails are allowable. Quotes must be submitted electronically and will not be accepted through fax or postal mail.

(2) All questions regarding this solicitation should be emailed to rene.impey@va.gov no later than 10:00 am, Central Time (CT), Monday, August 26, 2024. No phone calls will be accepted for questions. All questions shall be submitted via email only. A modification to the solicitation will be issued to answer all questions in reference to the requirement.

(3) All solicitation responses/packages are to be submitted…