36C25624Q1242.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25624Q1242

Marcus Sidney Marcus.Sidney@va.gov 08-09-2024

8:00 AM CDT

Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street

New Orleans LA 70112

X 100

X

238220

$19 Million

N/A

X

Department of Veterans Affairs Southeast Louisiana Veterans HCS 2400 Canal Street

New Orleans LA 70119

Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street New Orleans LA 70112

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

See CONTINUATION Page

Request for Quotation- Please See Schedule

This is a Solicitation Requesting for Quotes for:

Backflow Preventer Repair, Testing, and Certification for the Department of Veterans Affairs Southeast Louisiana Veterans HCS.

This solicitation is 100% Set Aside for SDVOSBs.

The attached Wage Determination 2015-5175 revision 23 dated 12/26/2023 is hereby incorporated into the subject solicitation.

See CONTINUATION Page

X

David Bourgeois Contracting Officer

36C25624Q1242

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1.6.1. This is a one year, test and certify of the backflow preventers. The period of performance shall run from August 16, 2024, through August 15, 2029 at intervals of one calendar year, one (1) base year and four (4) option years. Should these dates change, the Contracting Officer will issue a modification to the contract reflecting the corrected date. The Contractor is required to proceed as originally scheduled until such modification is issued. The Contracting Officer is the only official authorized to make changes to the contract

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...36

C.4 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs

Southeast Louisiana Veterans HCS

1515 Poydras Street

New Orleans LA 70112

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Performance Work Statement

New Orleans VA Backflow Preventer Repair, Testing, and Certification Department of Veterans Affairs

Last Updated: August 1, 2024

1. General Information The purpose of this contract is for the Contractor to test and certify the backflow preventers throughout the Southeast Louisiana Veterans Healthcare System, New Orleans, La.

The backflow preventers are required to be tested annually.

1.1. Project Title

1.1.1. New Orleans VA Backflow Preventer, Testing and Certifications.

1.2. Project Background

1.2.1. Backflow preventer test and certify are required in order to ensure the protection of potable and non-potable water through routine maintenance and inspection of mechanisms to prevent cross contamination water sources. The contract shall aid in this prevention through testing, and certification of these mechanisms and systems at the New Orleans Replacement VA facility.

1.3. Scope of Work

1.3.1. The contractor shall provide all parts, travel, labor and materials necessary to provide the testing, repairs, and certification of the backflow preventers and cross connections described herein located at 2400 Canal St., New Orleans, LA. The Contractor shall conduct comprehensive testing and certifications on the backflow preventers. The contractor shall maintain an accurate log file/inventory of all backflow preventers being repaired.

1.3.2. Contractor shall ensure that the equipment functions in conformance with the following latest published standards/codes/specifications/regulations.

1.4. The equipment the vendor will be responsible for conducting repairs and maintenance is in the excel attachment labeled “Equipment Information.”

1.4.1.

American Backflow Prevention Association (ABPA);

The Joint Commission (TJC);

American Society of Safety Engineers (ASSE);

VA directives;

Louisiana Administrative Code (LAC);

Louisiana State Uniform Construction Code Council (LSUCC) National Fire Protection Association (NFPA) 25 and NFPA 13;

American Water Works Association; American Water Works Association Cross-

Connection Control Policy;

OSHA 1910.141 Rules regarding plumbing cross connections & sanitation......see sec.1910.141(b)(1)(v) ;

Code of Federal Regulations -- Sanitation of water supplies......(29 CFR Sec.

1926.51) ;

Code of Federal Regulations -- Potable Water in the workplace required...(30 CFR

Sec. 57.20002) ;

Code of Federal Regulations -- Boiler Water Additives approved for food contact (and potable water through heat exchange devices) ;

Code of Federal Regulations -- Refrigeration Equipment backflow prohibited...(21 CFR Sec. 1250.34) ;

Code of Federal Regulations -- Potable Water Systems on Vessels.......Backflow prevention required.. (21 CFR Sec. 1250.82) ;

Code of Federal Regulations -- Drinking Fountains and Ice Machines must be designed to prevent backflow.....(21 CFR. Sec. 1250.85) ;

OSHA 1910 Subpart J - Confined Space Entry Rules ;

Local, municipal, state and federal regulations pertaining to preservation and mmaintenance of public water supplies and potable and nonpotable water sources.

1.4.2. The Contractor will be responsible for providing all background paperwork certifying and testing of the systems.

1.5. Performance Objectives

1.5.1. Contractor shall perform all testing and certifications to the backflow preventers to keep said components in compliance with the most current edition of NFPA 13, 17, NFPA 25, American Society of Mechanical Engineers (ASME), American National Standard Institute (ANSI), ASSE ( American Society of Safety Engineers), American Backflow Preventer Association (ABPA), Louisiana State Uniform Construction Code (LSUCC), and other Federal Regulations pertaining to maitaining back flow preventers, water safety, cross contamination prevention in water systems, etc in medical and Federal facilities.

1.6. Period of Performance

1.6.1. This is a one year, test and certify of the backflow preventers. The period of performance shall run from August 16, 2024, through August 15, 2029 at intervals of one calendar year, one (1) base year and four (4) option years.

Should these dates change, the Contracting Officer will issue a modification to the contract reflecting the corrected date. The Contractor is required to proceed as originally scheduled until such modification is issued. The Contracting Officer is the only official authorized to make changes to the contract.

1.7. Key Personnel

1.7.1. The Contractor shall submit a list of the points of contact for VA’s account pertaining to testing and certifications. Submission shall include the person’s name, phone number, email and address for correspondence. For all work completed, the Contractor shall submit proof of backflow testing and certification from the technician completing the work with specific acknowledgment of expertise on certification and testing of backflow preventers in federal and hospital installations.

Inspector certifications and licenses shall be submitted prior to commencing with any work, inspection or testing of any systems.

1.8. Type of Contract

1.8.1. This contract shall be a Service Contract.

1.9. Place of Performance

The work shall initially be performed at the New Orleans VA Medical Center site located at 2400 Canal St. New Orleans, Louisiana.

COR Authority

1.9.1. In no event is the Contracting Officer’s Representative (COR) empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the

COR.

1.10. Hours of Work

1.10.1. Normal operational hours for the VA facilities are from 7:30 a. m. – 4:30 p. m, Monday through Friday, exclusive of Federal Holidays unless stated differently elsewhere. Emergency services or call outs shall be provided by the contractor 24 hours a day, seven days a week, inclusive of holidays.

2. Contract Award Meeting

2.1. The Contractor shall not commence performance on this contract until the Government has conducted a contract kickoff meeting, post-award conference or the COR has advised the Contractor that a kickoff meeting is waived. The following item shall be delivered as part of the initial contract kickoff and submitted either at the kickoff meeting (one electronic and one hard copy) or emailed to the CO should the meeting be waived: Quality Assurance Surveillance Plan (QASP).

3. General Requirements

3.1. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

3.1.1. The Contractors shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision, incidental engineering, and management required to perform the maintenance, repair, component replacement, testing and inspection as required to maintain all backflow preventers in accordance with the manufacturer's original specifications. Work includes the performance of service work, testing, repair, and certification services.

3.2. Work Excluded. The subparagraphs below further clarify the scope of work under this contract:

3.2.1. Improvements. Installation of new or improved equipment of modifications to existing equipment as directed or required by authorities cognizant of this contract, is not included in this contract. Improvements also cover work not necessary as part of maintenance and repair.

3.2.2. Warranted Equipment. Equipment, components, and parts, other than that installed under the contract, shall not be removed or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the COR. All defects in materials or workmanship, defective parts, or improper installation and adjustments found by the Contractor shall be reported to the COR so that necessary action may be taken. The Contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty and the duration of such warranties. Available warranty information will be furnished to the Contractor by the COR.

3.3. Licensing and Supervision. The Contractor shall be licensed by the State of Louisiana to provide the maintenance and repair services specified in this contract. All work shall be performed by master plumbers, certified inspectors and testers, mechanics specifically qualified and trained to work on backflow preventer assemblies. Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided to the CO and COR prior to award of the contract.

3.4. DEFINTIONS- TECHNICAL. As used throughout this contract, the following terms shall have the meaning set forth below. Additional definitions are in the "DEFINITIONS" clause.

3.4.1. Where “as shown”, “as indicated”, “as detailed”’ or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

3.4.2. Where “as directed”, “as required”, “as permitted”, “approval”, “acceptance”, or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the COR is intended unless stated otherwise.

3.4.3. ANSI. The abbreviation of the American National Standard Institute.

3.4.4. Adjust. To regulate, settle, bring to a more satisfactory state of normal operating condition.

3.4.5. Backflow. Backflow occurs when water or other substances flow in the opposite direction than intended allowing contaminants to enter the public water system or consumer’s plumbing.

3.4.6. Backflow Incident. An event that occurs when biological, chemical, or physical contaminants enter the drinking water supply (under backflow conditions) via unprotected cross-connections. Backflow incidents may cause injury, illness, or death.

3.4.7. Backflow Prevention Assemblies (BPA)/Backflow Preventer. Mechanical devices installed on water service lines (or at plumbing fixtures) to prevent backflow of contaminants into drinking water through cross-connections.

3.4.8. Check. Examine, inspect, test, or verify by trail.

3.4.9. Component Part. Any part of any item or system which is detachable or removable from the main body or main assembly of the item or system; a constituent part or an essential part necessary to the performance of the system.

3.4.10. Contractor. The term contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

3.4.11. Contractor Representative. A foreman or superintendent assigned in accordance with the “CONTRACTOR EMPLOYERS”.

3.4.12. Control. A mechanism used to regulate or guide the operation of a machine, apparatus, or system.

3.4.13. Cross Connection. Actual or potential physical connection between a drinking water system and any other non-potable substance (liquid, solid, or gas).

3.4.14. Emergency Work. Work requiring immediate action to correct or prevent loss or damage to Government property, or to eliminate hazards to personnel or equipment.

3.4.15. Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchase foods and services received.

3.4.16. Quality Control (QC). A method used by the Contractor to control the quality of goods and services produced.

3.4.17. Regular Working Hours. The Government's regular (normal) working hours are from 7:30am to 4:30 pm local time, Mondays through Fridays except (a) Federal Holidays and (b) other days specifically designated by the COR.

3.4.18. Repair. Repair is the restoration of a piece of equipment, a system, or a facility to such condition that it may be effectively utilized for its designated purposed. Repair, may be overhaul, reprocessing, or replacement of constituent parts or materials that have deteriorated by action of the elements or usage and have not been corrected through maintenance, or replacement of the entire unit or system if beyond economical repair.

3.4.19. Replace. To remove damaged, defective, or deteriorated materials or parts and install new or used materials or parts as approved.

3.4.20. Required. Demanded as necessary or essential to the satisfactory operation of the equipment or system.

3.4.21. Response Time. Response time is defined as the time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate tools, equipment, and materials, ready to perform the work require. Response times are designated in the appropriate technical clauses in the Section.

3.5. GOVERNMENT FURNISHED ITEMS. The Government will not provide office space and operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

3.5.1. Government Furnished Equipment. The Contractor shall furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

3.5.2. Government Furnished Material. The Government will not provide any materials to the Contractor.

3.5.3. Availability of Utilities. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required the work to be performed under the contract: electricity, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the COR. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

3.5.3.1. Utilities specified above will be furnished at no cost to the Contractor.

3.6. CONTRACTOR FUNISHED ITEMS. Except for the items listed in previous clauses, the Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract. The Contractor shall provide new or factory reconditioned parts and components when providing maintenance and repairs services as described herein. All replacement units, parts, components, and materials to be used in the maintenance, repair, and alteration of equipment shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall conform to the technical specifications, and used in accordance with original design and manufacturer's intent. Items not listed in the technical specifications shall be of acceptable industrial grade and quality. It the original manufacturer has update the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. Under no circumstances will the contractor be permitted to install parts or components which violate the UL (Underwriter’s Laboratory) listing for the assemblies. When disputes arise concerning material, equipment, and components selected for work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, equipment, and components so that compliance with the Government's requirements are satisfied.

3.7. WORK OUTSIDE REGULAR HOURS. Except as what may otherwise be specified, all work shall be performed during regular working hours. If the Contractor desires to carry on work on Saturday, Sunday, holidays, or outside regular working hours, he/she must submit an application to the COR for approval.

3.8. MANAGEMENT. The Contractor shall manage the total work effort associated with the operations, maintenance, repair and all other services required herein to assure fully adequate and timely completion of these services. Included in the function are a full range of management duties includes scheduling, report preparation, establishing and maintain records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

3.8.1. Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and complete work requirements within the specified time limits and in conformance with the quality standards established here in. Verbal scheduling and status reports shall be provided when requested by the COR. The status of any item of work must be provided within two (2) hours of the inquiry during regular working hours, and within four (4) hours after regular working hours.

3.8.2. Work Schedule. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc.

3.8.3. Records. Cumulative service records shall be kept for piece of equipment. A separate record file shall be established and kept up to date for each system. The Contractor shall submit proposed formats for each of the required records listed below for the COR's approval at least 15 calendar days prior to the start date of the contract.

3.8.3.1. The records shall cover the following work:

3.8.3.1.1. Testing, Repairs, and Certification:

3.8.3.1.2. Service work.

The Contractor shall include the following data in the appropriate record within two working days from the completion of the associated work items:

3.8.3.1.3. The date(s) when the service(s) was scheduled, stated and completed.

3.8.3.1.4. Name of the individual(s) who performed the services.

3.8.3.1.5. The nature and extent of all service and repair work performed, including: completed PMIS record cards; description of conditions and deficiencies found during any PMIS visits, and deficiencies remaining uncorrected during PMIS visits; work performed during inspections and tests, results of those inspections/test, and disposition of deficiencies found during inspection/test; and description of service work performed, including a brief description of material and parts used (including costs and quantities), and hours of labor expended.

3.8.3.1.6. Printed name and signature of VA personnel who verified completion of work.

3.8.3.1.7. Specific requirements for vendor issued training and certification shall be further described in the section below.

3.8.3.1.8. Any other information the Contractor chooses to include in the records, at no additional cost to the Government.

All required records shall be made available to the Government for examination and reproduction upon request, and the original records shall be submitted to the COR within five (5) calendar days of expirations of the contract. All required records shall be maintained in a readable, complete, orderly, timely and accurate manner.

3.8.4. Work Completion Reports. The Contractor shall submit work completion reports to the COR within two (2) working days after completing each occurrence of service under this contract. These reports shall contain, as a minimum, the information described in items of subparagraphs of the aforementioned "Records" paragraph and as mentioned elsewhere in this PWS, and shall be signed and dated by the Contractor's Representative.

3.8.5. Staffing. The contractor shall continuously maintain an adequate staff with suitable management expertise to assure work is scheduled and completed in accordance with these specifications. The Contractor shall maintain an adequate craft work force to complete work in accordance with the time and quality standards specified.

3.8.6. Backflow preventers shall be repaired and/or maintained by a State Plumbing Board of Louisiana (SPBLA)-licensed plumber who holds a SPBLA water supply protection specialist endorsement on his/her plumbing license pursuant to R.S.

37:1361 et seq. and its implementing regulations (LAC 46:LV.101 et seq.).

Backflow preventers associated with a landscape irrigation system may be installed, repaired and/or maintained by a Horticulture Commission of Louisiana-licensed landscape irrigation contractor who holds a SPBLA-issued special water supply protection specialist endorsement in accordance with R.S. 3:3808.P. Backflow preventers located on public property or otherwise under the complete control of the water supplier (for example, water meter and the piping upstream of the water meter, if provided), may be installed, repaired and/or maintained by a Backflow Prevention Assembly Repairer who meets the ASSE 5130- 2009 (backflow prevention assembly repairer professional qualification standard) or other individuals holding a backflow prevention assembly repairer certificate from a nationally recognized backflow certification organization approved by the State of Louisiana. i

3.9. INSPECTIONS, TESTING AND CERTIFICATION

3.9.1. Maintenance/Field Testing. Backflow preventers shall be tested by a State

Plumbing Board of Louisiana (SPBLA)- licensed plumber who holds a SPBLA water supply protection specialist endorsement on his/her plumbing license pursuant to R.S. 37:1361 et seq. and its implementing regulations (LAC 46:LV.101 et seq.);

or, by a Backflow Prevention Assembly Tester who meets ASSE 5110-2009 (Backflow Prevention Assembly Tester Professional Qualification Standard), or other individuals holding a testing certificate from a nationally recognized backflow certification organization approved by the state health officer. Backflow preventers associated with a landscape irrigation system may be tested by a Horticulture Commission of Louisiana-licensed landscape irrigation contractor who holds a SPBLA-issued special water supply protection specialist endorsement in accordance with R.S. 3:3808.P. iiTesting procedures shall be in accord with the requirements of §319.F of LSUCC , ASSE, ASME, ANSI, VA requirements.

3.9.2. The maintenance contractor shall tag the tested devices after the inspection and safety tests have been performed and certified. Tags shall include, at a minimum:

the date of the inspection, the name of the inspector, the frequency of the inspection.

The tag shall be clearly identifiable and shall in no way hinder the operation of the equipment.

3.9.3. Duties and responsibilities of the Backflow Assembly Tester (BAT) are as follows at a minimum:

A BAT shall inspect, field test, maintain, and repair backflow prevention assemblies, backflow prevention devices, and air gaps that protect the public water system and report the results.

A BAT must be equipped with and capable of using a field test kit, all tools, and other equipment needed to inspect and field test backflow prevention assemblies, and to inspect air gaps and AVBs.

When conducting inspections and field tests of backflow preventers, a BAT shall:

3.9.3.1.1. Use procedures that:

3.9.3.1.1.1. Are consistent with the field test procedures used on the BAT's most recently passed practical exam;

3.9.3.1.2. Accurately perform inspections and field tests;

3.9.3.1.3. Record inspection and field test results completely, accurately, and legibly on a backflow preventer inspection and field test report;

3.9.3.1.4. Accurately interpret inspection results and determine whether or not the backflow prevention assembly is properly installed;

3.9.3.1.5. Accurately interpret the field test results and determine if a backflow prevention assembly passed or failed the field test;

3.9.3.1.6. Accurately interpret air gap inspection results and determine if the air gap is an approved air gap at the time of inspection; and

3.9.3.1.7. Accurately interpret inspection results and determine if an AVB is properly installed and operating properly.

A BAT shall submit a completed backflow preventer inspection and field test report in an electronic format to the VA.

When field testing a backflow prevention assembly, a BAT shall use a field test kit that meets the criteria in Appendix A, Section A.7 of the Manual of Cross- Connection Control, 10th Edition, published by the University of Southern California, October 2009 (USC Manual).

A BAT shall have the field test kit and components:

3.9.3.1.8. Evaluated for performance, pressure-tested, and checked for accuracy:

3.9.3.1.8.1. At least once within the twelve month period before the inspection and field test date; and

3.9.3.1.8.2. By an independent laboratory that meets criteria and uses procedures specified in Appendix A, Section A.7 of the USC Manual.

3.9.3.1.9. Recalibrated, repaired, or replaced, if the pressure test or accuracy check results fail to meet the criteria in Appendix A, Section A.7 of the USC Manual.

A BAT shall submit:

3.9.3.1.10. Laboratory-issued documentation that verifies the accuracy of the field test kit and provides the results of the pressure testing; and

3.9.3.1.11. A copy of the department-issued BAT validation card that verifies the BAT's current certification status.

3.9.3.1.12. When inspecting, testing, maintaining, or repairing a backflow prevention assembly, a BAT shall:

3.9.3.1.12.1. Use only replacement parts from the original manufacturer so that the backflow prevention assembly or meets the approval requirements of the VA;

3.9.3.1.12.2. Retain, or restore if needed, the manufacturer's design, material, and operational characteristics of the backflow prevention assembly so that the backflow preventer meets the approval requirements of the VA; and

3.9.3.1.12.3. Be a certified plumber through the Louisiana State Plumbing Board.

3.9.3.1.13. Tester Types

3.9.3.1.13.1. A BAT may be either:

3.9.3.1.13.1.1. General Tester

3.9.3.1.13.1.2. Water Supply Protection Specialist (WSPS) Tester

3.9.3.1.13.2. General testers are only allowed to test backflow prevention assemblies. General testers cannot install or perform maintenance on backflow assemblies.

3.9.3.1.13.3. WSPS testers are licensed journeyman or master plumbers, and Horticulture Commission of Louisiana- licensed landscape irrigation contractors (irrigation contractors are only to test, install and maintain backflow assemblies on landscape irrigation systems.)

WSPS plumbers can test, install and maintain any backflow prevention assembly.

3.9.3.1.13.4. The Contractor may utilize a General Tester for the testing and inspection of the back flow preventers, however, the contractor employee conducting the preventative maitnenance on the assemblies must be certified as a WSPS.

3.9.3.1.14. The Contractor shall provide a systems check list that shall demonstrate the state of the line items, actions taken against the line item, final state upon completion of inspection.

3.9.3.1.14.1. A BAT shall complete a backflow preventer inspection and field test report as required in accordance with LSUCC, ASSE, ASME, ANSI, VA requirements.

3.9.3.1.14.2. The completed backflow preventer inspection and field test report must contain facility and hazard information including:

3.9.3.1.14.2.1. Facility name;

3.9.3.1.14.2.2. Service address;

3.9.3.1.14.2.3. Name and contact information of the facility owner or owner's representative; and

3.9.3.1.14.2.4. Description of downstream hazards or premises, if known to the BAT.

3.9.3.1.14.3. The completed backflow preventer inspection and field test report must contain backflow prevention assembly information including:

3.9.3.1.14.3.1. Description of physical location;

3.9.3.1.14.3.2. Assembly type;

3.9.3.1.14.3.3. Manufacturer;

3.9.3.1.14.3.4. Model;

3.9.3.1.14.3.5. Serial number, if applicable;

3.9.3.1.14.3.6. Size;

3.9.3.1.14.3.7. Whether or not the assembly met the approval requirements at the time of inspection;

3.9.3.1.14.3.8. Whether or not the installation is new, existing, or a replacement; and

3.9.3.1.14.3.9. For a replacement installation, the serial number of the previously installed assembly, if known to the BAT.

3.9.3.1.14.4. The completed backflow preventer inspection and field test report must contain installation information including whether or not the backflow prevention assembly is properly installed:

3.9.3.1.14.4.1. In an orientation that meets approval in accordance with the State of Louisiana;

3.9.3.1.14.4.2. According to industry standards, as required in accordance with LSUCC, ASSE, ASME, ANSI, VA requirements; and

3.9.3.1.14.4.3. So that the air gap under the relief valve of a reduced pressure backflow assembly meets the approved air gap requirements in accordance with LSUCC, ASSE, ANSI, VA requirements and ASME A 112.1.2.

3.9.3.1.14.5. The completed backflow preventer inspection and field test report must contain results of backflow prevention assembly inspections and field tests conducted according to the field test procedures that meet the requirements in accordance with the State of Louisiana including:

3.9.3.1.14.5.1. Accurate field test kit readings for the initial field test;

3.9.3.1.14.5.2. Accurate field test kit readings for the field test conducted after maintenance or repair, if applicable; and

3.9.3.1.14.5.3. If the backflow prevention assembly passed or failed each field test.

3.9.3.1.14.6. The completed backflow preventer inspection and field test report must contain backflow prevention assembly maintenance and repair information, if applicable and known to the BAT, including a:

3.9.3.1.14.6.1. Description of maintenance performed;

3.9.3.1.14.6.2. Description of repairs made; and

3.9.3.1.14.6.3. List of materials or replacement parts used.

3.9.3.1.14.7. The completed backflow preventer inspection and field test report must contain field test kit information for each field test conducted, including:

3.9.3.1.14.7.1. Manufacturer;

3.9.3.1.14.7.2. Model;

3.9.3.1.14.7.3. Serial number; and

3.9.3.1.14.7.4. Date of the most recent laboratory accuracy verification or laboratory calibration.

3.9.3.1.14.8. The completed backflow preventer inspection and field test report must contain results of air gap inspections including:

3.9.3.1.14.8.1. Measurements of the supply pipe diameter;

3.9.3.1.14.8.2. Measurements of the air gap separation; and

3.9.3.1.14.8.3. Whether or not the air gap is an approved air gap at the time of inspection.

3.9.3.1.14.9. The completed backflow preventer inspection and field test report must contain remarks, if applicable, includes:

3.9.3.1.14.9.1. A statement that the backflow prevention assembly does not meet the approval requirements in accordance with LSUCC, ASSE, ASME, ANSI, VA requirements;

3.9.3.1.14.9.2. A list of all missing or defective backflow prevention assembly or AVB components, including shutoff valves and test cocks; and

3.9.3.1.14.9.3. A description of any conditions that could adversely affect the performance of the backflow preventer.

3.9.3.1.14.10. The completed backflow preventer inspection and field test report must contain information about the BAT who inspected, field tested, maintained, or repaired the backflow preventer, including the BAT's:

3.9.3.1.14.10.1. Printed name;

3.9.3.1.14.10.2. Company name;

3.9.3.1.14.10.3. Phone number; and

3.9.3.1.14.10.4. BAT certification number issued by the department.

3.9.3.1.14.11. The completed backflow preventer inspection and field test report must contain the date of each inspection, field test, maintenance or repair, if applicable, performed by the BAT.

3.9.3.1.14.12. The completed backflow preventer inspection and field test report must contain a statement certifying that the BAT:

3.9.3.1.14.12.1. Personally inspected and field tested the backflow prevention assembly; or

3.9.3.1.14.12.2. Personally inspected the air gap or AVB; and

3.9.3.1.14.12.3. Used field test procedures that met the requirements of LSUCC, ASSE, ASME, ANSI, VA requirements; and

3.9.3.1.14.12.4. Provided true, complete, and accurate information in the report.

3.9.3.1.14.13. All devices that fail their test shall be cleaned and repaired by the contractor. The test failure shall be documented with a seperate report given to the VA. The contractor shall note: the deficiency, the remedy, the repair time, the technician conducting the repair, the dat ehte VA was notified of the failure, the date the deficiency was remedied.

3.9.3.1.14.14. All devices that have been repaired as a result of a test failure shall be retested.

3.9.3.1.14.15. The completed backflow preventer inspection and field test report must contain the signature of the BAT who inspected, field tested, maintained, or repaired the backflow preventer. The signature must be in original, copy, facsimile, or electronic format.

3.9.4. Parts and Materials.

The contractor shall supply all necessary replacement parts required in order to perform the contract. Full performance is defined as; all defective parts have been replaced with parts equivalent to or better than the original parts and meets or exceeds the manufacturer’s original performance specifications.

Submittals of the parts and devices shall be reviewed by the COR.

The Contractor is responsible to have in-stock or have the ability to provide all necessary parts, components, assemblies, modules and equipment to restore any malfunctioning equipment to full performance within 24 hours of the originating call or provide a means of isolating the system to prevent cross contamination until the above conditions are met. The Contractor shall supply all maintenance parts, materials etc. These shall be provided at no additional cost to the facility. The contractor shall also provide all cleaning supplies and tools required for preventive maintenance and, as a result of normal wear and tear, restore equipment to full performance.

All parts shall meet the original manufacturer’s design specification.

Lubricants shall meet manufacturer’s specifications and have prior VA approval for use. Contractor shall turn over to the VA all non-repairable parts. Only new standard parts (manufactured by the maker of the equipment or equal thereto) shall be furnished by the Contractor. Rebuilt parts, used parts, or those removed from the same model of equipment shall not be installed. All parts supplied by the Contractor shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications.

3.9.5. Service Records and Reports. See the "MANAGEMENT" clause of this Section for service work record keeping and work completion reporting requirements.

3.9.6. Service Work Quality Standards. The contractor shall meet the following service work quality standards:

All work, including repair and replacement parts, satisfies the recommendations and requirements of ASME, ASSE, ANSI, LSUCC, manufacturer, VA directives, ABPA.

Operational and other inspections and tests incidental to or arising from the replacement of certain parts and components are satisfactorily performed, as recommended or required by ASME, ASSE, ANSI, LSUCC, manufacturer, VA directives, ABPA.

Continuous progress and completion of the work resulting in safe, efficient, and reliable system condition that permits the restoration of system service.

Safe job site during progress of work. Clean job site upon completion of work.

Unserviceable parts and components removed from Government property unless directed otherwise by the COR.

3.9.7. In the event that VA modifies the domestic, chilled water, or fire water system during the maintenance contract period, Contractor shall be required to verify that the system, as newly modified or added, is consistent with the manufacturer’s requirements; any verification performed will be equitably adjusted under the Changes clause. The post - contract modification or addition to the backflow preventers, in part or in whole, shall not void the continuing requirements under this contract. The contract will be equitably adjusted under the Changes clause for such additional performance.

3.10. HAZARDOUS MATERIAL REPORTING:

3.10.1. The Contractor shall maintain hazardous inventories and safety data sheets (SDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, &

372) to be stored and used at this Medical Center. Hazardous materials must be inventoried when received and when the project is completed.

3.10.2. Hazardous Materials Inventories, Material Safety Data Sheets and Material

Quantities used shall be submitted to the Contracting Officer for approval.

3.10.3. In the event of a spill, Contractor shall immediately notify the Contracting

Officer’s Technical Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provision of 40 CFR Part 761.

3.11. The contractor shall conduct all research and provide all resources required to ensure a smooth transition from the incumbent maintenance and monitoring contractor, in accordance with the contract requirements should this occur.

4. Travel

4.1. The contractor is responsible for providing transportation/travel for all materials, supplies, personnel and all items needed for the duration of this contract unless stated otherwise elsewhere.

5. Government Responsibilities

5.1. The Government shall provide access to the facilities as necessary for maintenance and service calls and responses to commence. The VA Engineering, Safety or Police Services will also provide notification of any systems outages, testing or downtime to affected VA staff.

5.2. Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the contractor to remove any contractor employee from U.S.

VA/VHA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Contract awarded. The Contracting Officer will provide the contractor with a written explanation to support any request to remove an employee.

6. Contractor Personnel Requirements

6.1. All qualified, experience, and license personnel for the service will be provided by the contractor. All technicians shall be qualified to provide maintenance, testing and general repair on backflow preventers. Proof of personnel experience shall be provided by the Contractor to the VA to includes: certification for maintenance and service on same or similar equipment described herein, past experience of no fewer than three years of working on systems similar in size and scope of the system listed here, State plumbing licensure.

6.2. No portion of the work shall be subcontracted without prior written consent of the Contracting Officer. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the Contracting Officer with the names, qualifications and experience of their proposed subcontractor(s). The contractor shall, however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract.

6.3. Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States and or the VA/Veterans Health Administration (VHA).

6.4. Conflict of Interest. The contractor shall not employ any person who is an employee of the United States Government if that employment would appear to cause a conflict of interest.

6.5. Uniforms. The contractor shall require all employees, including supervisors, to wear distinctive uniforms or clothing for easy identification, and assure that every employee is in uniform or clothing no later than the time specified by the COR, or otherwise no later than ten (10) working days from the date an employee first enters on duty. The uniform or clothing shall have the contractor's name, easily identifiable, affixed thereon in a permanent or semi-permanent manner, such as a badge or monogram.

6.6. Smoking: Employees are strictly prohibited from smoking anywhere in medical center buildings.

6.7. Supervision of Employees: The contractor shall be responsible for all means, methods, techniques, sequences and procedures, and for coordinating all portions of the work under the contract except where otherwise specified in the contract documents. The contractor shall, at all times, enforce strict discipline and good order among the workers, and shall not employ on the work any unfit person or anyone not skilled in the work assigned to him/her.

7. Protection of Person and Property

7.1. The contractor expressly undertakes’, both directly and through its subcontractor(s), to take every precaution at all times for the protection of persons and property, including Medical Center employees and property and its own.

7.2. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work.

7.3. The contractor shall continuously maintain adequate protection of all work from damage and shall protect the Medical Center property from injury of loss arising in connection with this contract. The contractor shall make good any such damage, injury or loss, except as may be by agents or employees of the Medical Center.

7.4. In an emergency affecting the safety or life of individuals, or of the work, or of adjoining property, the contractor, without special instruction or authorization from the Medical Center, is hereby permitted to act, at the contractor's discretion, to prevent such threatened loss or injury. Also, should the contractor, in order to prevent threatened loss or injury, be instructed or authorized to act by the Medical Center, he shall so act, without appeal. Any additional compensation or extension of time claimed by the contractor on account of any emergency work shall be determined by mutual agreement.

8. Security Requirement

8.1. All contractor personnel must check-in with their designated VA point of contact or other identified staff prior to beginning any work.

8.2. Physical Security & Safety Requirements:

8.2.1. All contractor personnel must check-in with their designated VA point of contact or other identified staff prior to beginning any work.

8.2.2. The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property.

Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

8.2.2.1. The Contractor and their…