36C25624Q1195SS.docx

SUBJECT*

Hazardous Compounding

GENERAL INFORMATION

SET-ASIDE

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

POINT OF CONTACT*

Contracting Officer Tina Harris tina.harris3@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Gulf Coast Veterans Health Care Systems

400 Veterans Avenue

Biloxi MS

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT NOTICE ONLY This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The Network Contracting Office (NCO) 16 is seeking preferably Service-Disabled Veteran Owned Small Businesses or Small Businesses (but will accept other than small business for market research purposes), capable of providing hazardous Compounding Services for the Gulf Coast Veterans Health Care Systems, 400 Veterans Avenue, Biloxi, MS 39531.

See DRAFT Statement of Work for detailed services.

The NAICS code is 456110 Pharmacies and Drug Retailers, and the Size Standard is $37.5 million. Responses must be received by no later than 12:00 p.m. Central Time, Wednesday, July 31, 2024. Responses shall be emailed to tina.harris3@va.gov Capabilities Statements to include SAMs UEI number., business size, if the services are open market or on GSA schedule. Facsimile or Telephonic responses will not be accepted.

Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.

· SAM:

https://www.sam.gov/portal/public/SAM/

· VETBIZ

https://www.vip.vetbiz.gov/Public/Search/Default.aspx

· Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) https://www.dol.gov/vets/vets4212.htm Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK (Hazardous)

1. BACKGROUND:

The Gulf Coast Veterans Health Care System has a requirement for compounding hazardous chemotherapy agents for the Biloxi, MS and Pensacola, FL locations. These compounding services are necessary to provide chemotherapy treatments to Veterans diagnosed with specific medical conditions. Gulf Coast Veterans Health Care System has approximately 7-9 patients at each site (Biloxi and Pensacola) on any given day Monday-Friday for Chemotherapy Infusion. Compounding must be done at an FDA 503A compliant facility and meet all state and federal laws.

Contract will be a firm-fixed price, Indefinite-Delivery-Indefinite Quantity, contract. Period of performance will be as follows:

2. SCOPE OF WORK:

Services Non-Personal; Contractor shall provide all chemotherapy agents, IV Tubing, and any other items deemed necessary. All Hazardous Chemotherapy Agents will be aseptically compounded based on patient specific orders.

Orders will be submitted via a secure network or fax. Once submitted, VA staff will confirm receipt of order with the Contractor via phone or email.

· Orders from the JACC will be submitted by 3:00pm CST.

· Orders from Biloxi will be submitted by 10:30am CST.

Compounded orders shall be transported via Courier, overnight mail service, or any other means necessary to ensure receipt prior to infusion date/time to the following locations:

Orders for Pensacola, FL:

Items shall be delivered to the VA by 12:00pm, Noon the day after orders are submitted.

Compounding, labeling, and beyond use dating/expiration dating will be based on USP 797, USP 800 and Federal Law.

A list of the common chemotherapy agents will be provided directly to the Contractor.

All drugs are to be supplied by the Contractor. See Attachment 1 for common chemotherapy agents used. This list is not inclusive, and agents may be added or deleted as the mission needs change.

Contractor shall invoice for billable units for the amount of medication utilized for each individual patient.

Contractor shall provide current and future certification reports for the sterile compounding areas and compounding hoods. In the case of any failures, contractor shall provide action plans for corrections of deficiencies and testing results showing the failures have been corrected.

Contractor shall update and provide the “VHA PBM Assessment Guide for Compounded Sterile Preparations within VAMCs and Outsourced Compounding Pharmacies” at time of solicitation response and annually (See Attachment 2) Shipping is included with the order and there is no additional cost for any items delivered for the weekend. All shipments for weekend delivery will be arranged as needed to ensure delivery can be successfully completed.

Specifications below for compatibility needs:

3. WORK HOURS:

The JACC pharmacy is open to receive medications Monday – Friday, excluding federal holidays, from 7:00am to 5:00pm CST.

The pharmacy in Biloxi is open to receive medications 24/7.

The ten (10) federal holidays observed by the Federal Government for this requirement are:

Also included would be any other day specifically declared by the President of the United States of America to be a Federal Holiday.

4. CONTINGENCY PLANNING:

The Contractor shall provide a contingency backup plan in the event that compounding facility is affected by any certification discrepancies, equipment malfunctions, natural disasters, or other matters affecting performance of the contract.

5. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS:

The Contractor shall ensure that services provided to the Government under this contract comply with all applicable laws, statutes, regulations, and guidelines. The Contractor shall also ensure that all services provided to the Government under this contract comply with all Government mandated procedures, standards, and requirements.

6. QUALITY ASSURANCE SURVEILLANCE PROGRAM:

The Government will monitor the Contractor’s performance under this contract with the below performance objectives:

Rating

Positive Past Performance & Exercise of Option Period

End of Document

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