RFI 36C25624Q1167-Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* ENT CBOC Microscopes (VA-24-00075282)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25624Q1167

RESPONSE DATE/TIME/ZONE 07-24-2024 16:00 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334516

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16

Galleria Financial Center

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist

Lekeicia Anderson-Spight

Lekeicia.Anderson@va.gov

713-791-1414

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VAMC

2002 Holcombe Blvd.

Houston Texas

POSTAL CODE 77030

COUNTRY US

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS Lekeicia.Anderson@va.gov

EMAIL DESCRIPTION 36C25624Q1167-RFI Response

DESCRIPTION

This is a Sources Sought Notice / request for information (RFI) only. The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that Department of Veterans Affairs (VA) intends to post in the near future.

The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Boulevard, Houston, Texas 77030 has a requirement for A Series AXIS Microscopes.

Please review the attached document(s) for more details on this requirement.

See attached document(s):

36C25624Q1167

Title: A Series AXIS Microscopes

NO SOLICITATION EXISTS AT THIS TIME. Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI.

Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

The responses to this posting will be used to establish the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that VA intends to post in the near future.

RFI responses are due by 4:00p.m. Central Standard Time (CST) on July 24, 2024; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word or Adobe Acrobat format and virus checked prior to submission via email to Lekeicia Anderson-Spight, Lekeicia.anderson@va.gov .

The subject line shall read: 36C25624Q1167 RFI A Series AXIS Microscopes

36C25624Q1167 1

Department of Veterans Affairs Network Contracting Office 16 - HOUSTON

In Support of the Michael E. DeBakey VA Medical Center (MEDVAMC)

REQUEST FOR INFORMATION

36C25624Q1167

BACKGROUND: The Michael E. DeBakey VA Medical Center (MEDVAMC) is requesting procurement of the A Series AXIS Microscopes

Item # Description/Part Number* Qty

M A1003 A-SERIES 3 STEP MICROSCOPE W/COUPLER 4

M A1020-10 FIXED STRAIGHT BINOCULAR, A-SERIES 4

M A1028-250 250MM OBJECTIVE LENS, A SERIES 4

M A730F A Series Mobile Floorstand 4

M A730-HA A-SERIES SUPPORT ARM, HORIZONTAL 4

M A801-LED LED LIGHT SOURCE, A-SERIES 4

Warranty and Support:

The warranty must cover all components of the requirement in accordance with standard manufacturer’s warranty.

Delivery Location:

Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, TX 77030

REQUESTED RESPONSES:

The intent of this Request for Information is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon.

Interested contractors are requested to respond in accordance with the following:

1. Please respond to this RFI if you can provide the name products listed in section above.

In the response please cite your business size status.

a. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.

b. DISTRIBUTORS: You must provide proof that you are an authorized distributor.

VA does not accept grey market items.

2. Please respond to this RFI if you can provide supplies that may be determined

EQUIVALENT to the products listed in the table in the background section above.

36C25624Q1167 2

Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description.

a. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.

b. DISTRIBUTORS: You must provide proof that you are an authorized distributor.

VA does not accept grey market items.

3. Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of potentially equivalent items, please respond to this RFI.

4. Vendors are requested to submit estimated market research pricing with their responses.

The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

5. Please note that if no responses to this notice are received, from either authorized distributors of the cited brand name nor from manufacturers marketing a potentially equivalent brand, then this action will be sole sourced to the manufacturer cited in the Background section above.

CONTACT INFORMATION AND RESPONSE DUE DATE:

Please email all responses to Lekeicia.anderson@va.gov. Please respond to this RFI no later than July 24, 2024 by 1600 CST.

DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract.

Respondents are solely responsible for all expenses associated with responding to this

RFI.

SCOPE OF WORK AND GENERAL SPECIFICATIONS

FOR GLOBAL SURGICAL CORPORATION A-SERIES MICROSCOPES

1. Background: The Michael E. DeBakey VA Medical Center (MEDVAMC) is currently requesting 4 Global Surgical Corporation 3-Step A Series AXIS Microscopes with floor stand, straight binoculars, LED, and 250MM fine focus lens for the expansion of ENT services at the CBOCs. This equipment needs to be compatible with the current Global Surgical Corporation equipment that is use in the MEDVAMC ENT Clinic to ensure that any physician can provide coverage.

2. Project Scope: The following components are needed for the areas specified above.

Item # Description/Part Number* Qty

M A1003

3-Step A-Series microscope, AXI system, angle arm and coupler

M A1020-10 Fixed, straight binocular, f:125, 10X eyepieces (used for ENT)

M A1028-250 250mm objective lens, 20mm fine focus Adjustment

M A730F Floorstand, mobile, total locking casters 4

M A730-HA

Horizontal arm, spring arm, extension arm (use with all floor stands, floor mounts & low wall mount)

M A801-LED

LED lightsource for the A-Series microscope, green and amber (UV) filter

3. Supply Specifications – Requirements:

• 3 options of magnification to choose from: A3, A4, or A6

• Axi Control System—delivers magnification changer, control handles, and tension controls all in one place

• Brightest LED light source available—100,000 lux

• Ergonomic handles with integrated magnification changer

• Eyepieces available in 10x

• Three-stage filter assembly: clear, UV and green

DRAFT

• More mounting options than any other brand

• Limited Lifetime Warranty

4. Warranty and Support:

The warranty and support must cover all components of the requirement in accordance with standard manufacturer’s warranty

Delivery Location:

Michael E. DeBakey VA Medical Center

2002 Holcombe Boulevard

Houston, TX 77030

DRAFT