RFI 36C25624Q1097 Sources Sought.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Enclosed Trailer-Star Bumper-36C25624Q1097

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25624Q1097

RESPONSE DATE/TIME/ZONE 07-24-2024 4pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* 6515

NAICS CODE* 336212

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Lekeicia Anderson-Spight Lekeicia.anderson@va.gov 713-350-2943

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Michael E. DeBakey VAMC

MEDVAMC

2002 Holcombe Blvd.

Houston Texas

POSTAL CODE 77030

COUNTRY US

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Lekeicia.Anderson@va.gov EMAIL DESCRIPTION 36C25624Q1097-RFI Response

DESCRIPTION

This is a Sources Sought Notice / request for information (RFI) only. The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that Department of Veterans Affairs (VA) intends to post in the near future.

The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Boulevard, Houston, Texas 77030 has a requirement for Enclosed Trailer.

Please review the attached document(s) for more details on this requirement.

See attached document(s):

36C25624Q1097

Title: Enclosed Trailer

NO SOLICITATION EXISTS AT THIS TIME. Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI.

Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

The responses to this posting will be used to establish the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that VA intends to post in the near future.

RFI responses are due by 4:00p.m. Central Standard Time (CST) on July 24, 2024; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word or Adobe Acrobat format and virus checked prior to submission via email to Lekeicia Anderson-Spight, Lekeicia.anderson@va.gov.

The subject line shall read: 36C25624Q1097 RFI Enclosed Trailer

Department of Veterans Affairs Network Contracting Office 16 - HOUSTON

In Support of the Michael E. DeBakey VA Medical Center (MEDVAMC)

REQUEST FOR INFORMATION

36C25624Q1097

BACKGROUND: The Michael E. DeBakey VA Medical Center (MEDVAMC) is requesting procurement of an Enclosed Trailer-Star Bumper.

Item # Description/Part Number* Qty

AST714TA3 STAR BUMPER PULL 7'W X 14'L TANDEM 5200# AXLE 1

AST-STF-7-TA-52

ALUMINUM STAR CARGO 7 WIDE TANDEM 5200# AXLE

ALUMINUM FRAME

5200# TANDEM DROP SPRING AXLES

ELECTRIC BRAKES

NO WHEEL WELLS

5" DOUBLE HOLLOW ALUMINUM TUBE FRAME

TRIPLE TUBE TONGUE

ALUMINUM CROSS MEMBERS @ 16"O.C.

ALUMINUM TUBE WALL POSTS @ 16"O.C.

77-3/4" STANDARD INTERIOR HEIGHT

ALUMINUM TUBE ROOF MEMBERS @ 24"O.C.

GALVANIZED 2-5/16" COUPLER

ZINC TONGUE JACK W/SANDFOOT

ST225/75R15/LRD 15" RADIAL TIRES

BLACK MOD WHEELS

ALUMINUM ROOF

LED CLEAR LENS EXTERIOR LIGHTING

LED STRIP TAIL LIGHTS

ANODIZED FRONT CORNERS

VHB FASTENERLESS EXTERIOR

3/8" ENGINEERED SIDEWALLS

3/4" ENGINEERED FLOORING

DOUBLE REAR DOORS W/ALUMINUM HARDWARE

32" X 70"T SIDE DOOR W/ FLUSHLOCK

EXTERIOR LED REAR HEADER LOADING LIGHT

(2) LED DOME LIGHTS

(2) 12V WALL SWITCHES

(1) PAIR ABS FLOW THRU SIDEWALL VENTS

- FRONT R/S HIGH, REAR C/S LOW

24" STONEGUARD

CONSPICUITY TAPE

AST-98-148 ALUMINUM STAR WING 8" ROOF EXTENSION 1

AST-06-079 11" LED CHROME PORCH/LOADING LIGHT 4

ST-02-028

SS MINI PACKAGE INCLUDES: >STAINLESS STEEL FRONT INSERT

>POLISHED FRONT & REAR CORNER CASTINGS

>STAINLESS FRONT VERTICAL CORNERS

AST-02-012 WHITE .030 EXTERIOR METAL 14

ST-04-060

SPARE TIRE ST225 75R15 LRD ON SILVER OR BLACK MOD WHEEL (FOR

$206.00 $206.00

5200# AXLES) (EACH)

QA ON BLACK MOD WHEELS-SPARE SHIPPED LOOSE 1

AST-98-001 6" EXTRA HEIGHT ALUMINUM TUBE/LTF 14

AST-98-044 ALUMINUM WALL MOUNT PLATE (6" X 24") 4

AST-05-003 12V ELECTRIC TONGUE JACK (3500# CAP) 1

AST-05-006 1000# CORNER POST DROP DOWN JACKS/PR 1

AST-19-004 1000# SURFACE MOUNT WALL TIE DOWNS/EA 20

AST-98-017

WALK ON ROOF (AST TRAILERS) INCLUDES: WALL & ROOF POST UPGR

16"O.C. ROOF BOWS & 3/8" DRYMAX UNDER ROOF MATERIAL

AST-98-003 MED DUTY RAMP DOOR ILO DOUBLE W/ ALUMINUM HARDWARE 1

AST-14-064 HINGED ALUMINUM HINGE COVER 1

AST-14-028 RUBBER RAMP DOOR HINGE COVER 1

AST-98-067 30"W X 15"H WINDOW HORIZONTAL SLIDER (ALMNM MODELS) 1

AST-98-068 36"W X 22"H WINDOW HORIZONTAL SLIDER (ALMNM MODELS) 2

AST-14-047 ALUMINUM BARLOCK FOR SIDE DOORS 1

AST-98-075 CABLE SPLICING DOOR (16-1/2"W X 18"H) (ALMNM MODELS) 1

AST-28-016

UP & OVER FIXED EXTERIOR ALUMINUM LADDER W/ATP STEP (NOT

AVAILABLE WITH WEDGE FRONT END STYLE)

AST-06-020 LED STRIP TAIL LIGHTS (ADDITIONAL) 1

ST-06-073 AMBER LED BEACON LIGHT W/6"X24" 14GA STEEL MOUNTING PLATE 1

AST-06-002 12V WALL SWITCH AST-06 4

NOTE-00-016 MOUNT UNDER CABINET 1

AST-06-003 3 WAY 12V WALL SWITCHES/PR (ILO STD SWITCH) 1

AST-06-109 SJ-45 / CAT 6 CONNECTION / EACH (MIN ORDER 2) 24

AST-06-110 CAT 6 WIRE 208

ST-08-002 WHITE VINYL CEILING/LTF 14

AST-22-001 CEILING INSULATION-POLYSTYRENE/LTF 14

AST-22-004 FLEXFOIL WALL INSULATION 14

AST-08-032 9MM WHITE VINYL WALLS ILO 3/8"/LTF (UP TO 12") 14

AST-23-004 BLACK RUBBER COIN FLOOR/LTF 22

AST-99-167

ELECTRICAL PKG "B".1 (INCLUDES THE FOLLOWING)

- (6) 14" 12V LED SURFACE MOUNT LIGHTS

- (1) 12V WALL SWITCH

- (4) 110V INTERIOR RECEPTS (1 Dedicated to Converter)

- (1) 110V GFI EXTERIOR RECEPT

- (1) 50A PANEL WITH MOTORBASE PLUG (NO LIFELINE)

- (1) 45A CONVERTER W/BATTERY CHARGER

- (1) 12V BATTERY & BOX (INTERIOR)

* NEED CEILING LINER AND COVE COLOR

AST-07-023 36' LIFELINE FOR 50A MOTORBASE PLUG 1

AST-07-019 UPGR TO 20A RECEPT ILO 15AMP/110V 4

AST-07-007 110V GFI RECEPT (INTERIOR OR EXTERIOR) 2

AST-07-008 20AMP 110V RECEPT 8

AST-06-056 LED 12V DOME LIGHT W/STNLSS BEZEL 4" ROUND 4

ST-21-018

15K BTU A/C W/12K HEAT (ATMOS) *BLACK EXTERIOR COVER

*INCLUDES WIRELESS WALL REMOTE CONTROL

*EXTERIOR HEIGHT 11.14"

AST-27-014 ADD'L OVERHEAD CABINET (15" DEEP)/LF 10

AST-27-032 24" DEEP STAINLESS COUNTERTOP W/LEGS 10

AST-99-144

50-1/2" CABINET STYLE ATP GEN PREP PKG ON TONGUE ILO INT. GEN

PREP

(1) REMOVABLE DOOR

(4) LOCKING LATCHES

50-1/2"W X 34"T X 30"D

(54" OR 60") TRIPLE TUBE TONGUE

CCG-CUSTOM 8" DOUBLE HOLLOW TUBE FRAME ILO 5" STD/LTF 13

CCG-CUSTOM

10KW ONAN COMMERCIAL GQD GENERATOR INCLUDES:

REMOTE START AND DIGITAL HOURMETER FOR QUIET DIESEL 25'

REMOTE HARNESS ** **50A AUTOMATIC TRANSFER SWITCH ** UNDER

FRAME FUEL SYSTEM 30GAL UNDER FRAME FUEL TANK CAST ALUM

FUEL

FILL COVER GALVANIZED FUEL TANK HEAT SHIELD 12V BATTERY AND

BOX

VENTED CARBON FIBER CONTROL PANEL

CCG-CUSTOM

INSTALL DATA RACK AT MILLENNIUM- 10 quad boxes located inside, and 4 quad boxes located outside with all-weather covers terminating in IT rack mounted inside. Exterior mounted Quad

CAT6e jacks should be in close proximity to the exterior mounted GFI outlets.

WARRANTY

This trailer comes with a 5-year manufacturer warranty.

The axles are Dexter Torsion axles, Dexter provides a 10-year warranty on Torsion axles.

Warranty and Support:

The warranty must cover all components of the requirement in accordance with standard manufacturer’s warranty. This trailer comes with a 5-year manufacturer warranty.

The axles are Dexter Torsion axles, Dexter provides a 10-year warranty on Torsion axles.

Delivery Location:

Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, TX 77030

REQUESTED RESPONSES:

The intent of this Request for Information is to establish sources to define the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon.

Interested contractors are requested to respond in accordance with the following:

1. Please respond to this RFI if you can provide the name products listed in section above.

In the response please cite your business size status.

a. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.

b. DISTRIBUTORS: You must provide proof that you are an authorized distributor.

VA does not accept grey market items.

2. Please respond to this RFI if you can provide supplies that may be determined

EQUIVALENT to the products listed in the table in the background section above.

Please provide details on the proposed EQUIVALENT products such as Manufacturer

Name, Part Number, and Description.

a. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.

b. DISTRIBUTORS: You must provide proof that you are an authorized distributor.

VA does not accept grey market items.

3. Please note that VA is particularly interested in determining the availability of Small

Business Manufacturers. If your company is a small business manufacturer of potentially equivalent items, please respond to this RFI.

4. Vendors are requested to submit estimated market research pricing with their responses.

The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

5. Please note that if no responses to this notice are received, from either authorized distributors of the cited brand name nor from manufacturers marketing a potentially equivalent brand, then this action will be sole sourced to the manufacturer cited in the

Background section above.

CONTACT INFORMATION AND RESPONSE DUE DATE:

Please email all responses to Lekeicia.Anderson@va.gov. Please respond to this RFI no later than July 24, 2024 by 1600pm CST.

DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract.

Respondents are solely responsible for all expenses associated with responding to this

RFI.

DESCRIPTIVE STATEMENT OF WORK

Background Information

The Michael E DeBakey VA Medical Center need the 2024 Enclosed Trailer to bolster our Decon Team equipment. We are required to maintain a Decon Team since we have an emergency department on station that will also be covering the surrounding CBOC’s.

Funding has already been approved through VISN-16 for FY 2024, 1st Quarter FMS Budget.

A. Scope:

The Emergency Management department will have a STAR BUMPER PULL 7'W X 14'L TANDEM 5200# AXLE Specifications: ALUMINUM STAR 1CARGO 7 WIDE TANDEM 5200# AXLE ALUMINUM

FRAME 5200# TANDEM DROP SPRING AXLES ELECTRIC BRAKES NO WHEEL WELLS 5" DOUBLE

HOLLOW ALUMINUM TUBE FRAME TRIPLE TUBE TONGUE ALUMINUM CROSS MEMBERS @

16110.C. ALUMINUM TUBE WALL POSTS @ 16110.C. 77-3/4" STANDARD INTERIOR HEIGHT

ALUMINUM TUBE ROOF MEMBERS @ 24110.C. GALVANIZED 2-5/16" COUPLER ZINC TONGUE

JACK W/ SANDFOOT 5T225/75R15/LRD 15" RADIAL TIRES BLACK MOD WHEELS ALUMINUM

ROOF LED CLEAR LENS EXTERIOR LIGHTING LED STRIP TAIL LIGHTS ANODIZED FRONT CORNERS QUANTITY UNIT ESTIMATED UNIT COST TO BE COMPLETED SUPPLY PERSONNEL Alterati (NOTE - Date Required JUL 12, 2024 "Action" column initialed and da UNIT COST TOTAL VHB

FASTENERLESS EXTERIOR 3/8" ENGINEERED SIDEWALLS 3/4" ENGINEERED FLOORING DOUBLE

REAR DOORS W/ALUNINUM HARDWARE 32" X 70"T SIDE DOOR W/ FLUSHLOCK EXTERIOR LED

REAR HEADER LOADING LIGHT (2) LED DOME LIGHTS (2) 12V WALL SWITCHES (1) PAIR ABS

FLOW THRU SIDEWALL VENTS - FRONT R/S HIGH, REAR CIS LOW 24" S TONE GUARD

CONSPICUITY TAPE.

B. Salient Characteristics:

C. Applicable Documents:

None

D. Contractor Requirements

None

E. Government Requirements None

F. Delivery Location:

MEDVAMC Warehouse 2002 Holcombe Blvd, Blvd. 100 Houston, Texas 77030

DRAFT

DESCRIPTIVE STATEMENT OF WORK

G. Deliverables:

Within 90 days of receipt of contract

DRAFT