36C25624Q0846_1.docx

36C25624Q0846

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Oney Kelly Oney.kelly@va.gov

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Solicitation 36C25624Q0846 Wage Determination Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Items list

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25624Q0846 05-10-2024 Oney Kelly 281-968-9164 05-24-2024 13:00

CDT

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 X X 541690 $19 Million N/A X Department of Veterans Affairs Michael E. DeBakey VA Medical Center Receiving Warehouse Building 100 2002 Holcombe BLVD Houston TX 77030-4298 Department of Veterans Affairs Network Contracting Office 16 Westheimer Road, Suite 750 Houston TX 77056-5643

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

See CONTINUATION Page Contractor to provide annual inspection for all radiographic equipment and physics surveys of diagnostic imaging equipment. See Performance Work Statement Questions shall be submitted by 05/16/2024 @ 13:00 cst Inspections and physics surveys are for multiple locations See CONTINUATION Page x X x Oney Kelly Contracting Officer Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Company Name:

ATTN/POC Name:

Address:

Phone:

Email:

UEI:

Tax ID:

GSA/FSS, NAC, SEWP Contract# (if applicable):

b. GOVERNMENT: Contracting Officer 36C256/Oney Kelly Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 IT CONTRACT SECURITY

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

N/A

3. VA INFORMATION CUSTODIAL LANGUAGE

N/A

4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT

N/A

5. INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE

N/A

6. SECURITY INCIDENT INVESTIGATION

N/A

7. LIQUIDATED DAMAGES FOR DATA BREACH

N/A

8. SECURITY CONTROLS COMPLIANCE TESTING

N/A

9. TRAINING

N/A (End of Clause)

B.3 PERFORMANCE WORK STATEMENT

1. General Information

1.1 Contractor to furnish annual inspection of all radiographic equipment and physics surveys of diagnostic imaging equipment identified in section 19 of this performance work statement (PWS) as required by Veteran Affairs (VA) National Health Physics Program, Texas Regulations for Control of Radiation, and U.S. Food and Drug Administration (FDA) at the Michael E. DeBakey VA Medical Center in Houston, Texas and VA outpatient clinics.

2. The following laws, regulations, policies, and procedures, including all subsequent changes or updates apply:

Glossary. Acronyms used in this Performance Work Statement (PWS) are listed below:

3. Type of Contract: Firm-Fixed-Price

4. Performance Period: Contract period of performance is for a base one-year period beginning October 01, 2024 to September 30, 2025 with four (4), additional one (1) year option periods to be exercised at the government discretion.

Base: October 01,2024 to September 30, 2025 Option Period 1: October 01, 2025 to September 30, 2026 Option Period 2: October 01, 2026 to September 30, 2027 Option Period 3: October 01, 2027 to September 30, 2028 Option Period 4: October 01, 2028 to September 30, 2029 Place of Performance: The Michael E DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Blvd., Bldg 100., Houston, Texas 77030, VA Outpatient Clinics in Beaumont, Lufkin, Richmond, Texas City, Tomball, Katy, Conroe, Sugar Land and Lake Jackson. As well as any other current or future Community Based Outpatient Clinics (CBOC). If other CBOCs are established during the active periods a modification for increased quantities will be agreed upon.

4.1 The current locations of the clinics are as follows:

Katy VA Outpatient Clinic 750 Westgreen Blvd, Katy, TX 77450

Richmond VA Outpatient Clinic 22001 Southwest Freeway, Suite 200, Richmond, TX 77469

Conroe VA Outpatient Clinic 800 Riverwood Ct Ste 100, Conroe, TX 77304

Lake Jackson VA Outpatient Clinic 208 Oak Drive South, Lake Jackson, TX 77566

Tomball VA Outpatient Clinic 1200 W. Main Street, Tomball, TX 77375

Texas City VA Outpatient Clinic 9300 Emmett F. Lowry Expressway, Suite 206, Texas City, TX 77591

Galveston VA Outpatient Clinic 3828 Avenue N, Galveston, TX 77550

Beaumont VA Outpatient Clinic 3420 Veterans Circle, Beaumont, TX 77707

VA Charles Wilson Outpatient Clinic 2206 N John Redditt Dr., Lufkin, TX 75904

5. Work Hours: Monday through Friday 8:00a.m. - 4:30p.m., excluding federal holidays, and unless other times are arranged in advance and approved in writing by the government point of contact.

5.1 Federal Holidays: The ten holidays observed by the Federal Government are:

Federal Holiday Date New Year’s Day: January 01 Martin Luther King’s Birthday: Third Monday in January President’s Day: Third Monday in February Memorial Day: Last Monday in May Independence Day: July 04 Labor Day: First Monday in September Columbus Day: Second Monday in October Veteran’s Day: November 11 Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25

5.2 If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any other day specifically declared by the President of the United States.

6. Contractor Experience Requirements:

Contractors shall have at least five (5) years of experience working as a qualified Medical Physicist (QMP) and shall have all the state licenses or approved, and have certification required by local, state, and Federal regulations. A QMP is a person who is certified by the American Board of Radiology, American Board of Medical Physics, American Board of Health Physics, the Canadian College of Physicists in Medicine, or state licensure.

~Contractor shall be certified in the appropriate area by one of the following boards: The American Board of Radiology (ABR), The American Board of Medical Physics (ABMP), The American Board of Science in Nuclear Medicine (ABSNM), The Canadian College of Physicists in Medicine (CCPM) or The American Board of Health Physics (ABHP).

The Contractor shall submit a copy of proof with their technical quote of state license or approved, and certification required by local, state, and Federal regulations to perform work under this contract. Failure to submit a copy of proof with the technical quote of state license or approved, and certification required by local, state, and Federal regulations shall result in a non-responsive technical quote.

7. General Requirements:

7.1 The Contractor shall furnish all labor, tools, phantoms, equipment, documentation, and qualified personnel to perform on-site diagnostic medical physics support and/or services, annual inspections, tests, and calibrations according to the specifications as required by VA National Health Physics Program, Texas Regulations for Control of Radiation, and FDA. All inspection services must be in conformance to the guidelines and/or the following industry standards, as applicable, whichever is more stringent:

a. Code of Federal Regulations (CFR). CFR-Code of Federal Regulations Title 21;

b. Mammography Quality Standards Act (MQSA) (Public Law 102-539)

7.2 A designated government point of contact shall be assigned to this procurement. Written notification shall be provided to the Contractor after award.

7.3 Travel: The contractor is responsible for providing transportation/travel for all materials, supplies, personnel and all items needed for the duration of this contract unless stated otherwise elsewhere.

7.4 Before making any inspections, the Contractor shall submit a schedule and sample documentation sheets for the designated Contracting Officer Representative (COR) or MEDVAMC government point of contact approval. The Contractor shall arrange scheduling through the designated government point of contact or COR. The contractor shall provide annual inspections of specific equipment. NOTE: Equipment inspection dates vary throughout the year and are on an established schedule.

7.5 The Contractor shall document and complete all work according to the state of Texas, American Association of Physicists in Medicine, FDA, and American College of Radiology requirements/guidelines.

7.6 The Contractor shall schedule and test all x-ray, computed tomography (CT), and nuclear medicine units with the government point of contact or COR during fiscal years that contract is active. Awarded option years shall be scheduled with the designated COR or MEDVAMC government point of contact and shall not exceed 12 months past the previous survey.

7.7 The Contractor (QMP) shall annually inspect x-ray, CT, MRI, mammography, ultrasound, and nuclear medicine equipment.

7.8 The Contractor (QMP) shall inspect x-ray, CT, MRI, ultrasound, and nuclear medicine equipment prior to first clinical use for new or relocated systems within a 21-day time frame, post notification by the designated COR or MEDVAMC government point of contact.

7.9 The Contractor (QMP) shall inspect mammography equipment prior to first clinical use for new or relocated systems within a 48-hour time frame post notification by the designated COR or MEDVAMC government point of contact.

7.10 The Contractor (QMP) shall inspect x-ray equipment after major repairs or replacement of a major certified component (e.g., tube change, detector replacement, or generator repair) no later than 30 days post notification by the designated COR or MEDVAMC government point of contact.

7.11 The Contractor (QMP) shall annually inspect CR readers.

7.12 The Contractor (QMP) shall perform pre-construction shielding analysis of x-ray rooms at the request of the designated government point of contact or COR.

7.13 The Contractor (QMP) shall perform post-construction shielding surveys on x-ray rooms at the request of the designated government point of contact or COR.

7.14 The Contractor (QMP) shall annually review technical quality assurance (QA) program for xray imaging.

8. Reporting Requirements:

8.1 The Contractor shall provide a detailed report of findings within 30 days of completed inspection to the designated COR or MEDVAMC government point of contact facility Radiation Safety Officer (RSO).

8.2 The Contractor shall provide written reports on equipment returned to service after repair that involve radiation output within 24 hours of inspection to the designated COR or MEDVAMC government point of contact.

8.3 The Contractor shall electronically submit reports of each inspection/test/calibration no later than three (3) weeks after the completion of the testing to the designated COR or MEDVAMC government point of contact.

8.4 The Contractor shall provide a report listing each device (including model and serial number) and system tested as well as results of the test and shall include a detailed list of deficiencies and recommendations. The contractor shall list described methods of how the results were obtained in the document report.

8.5 The Contractor shall provide a summary for all devices in a brief, executive summary format listing deficiencies and recommendations.

8.6 The Contractor shall sign and place stickers on each device or system documenting the annual testing, including the maximum and standard exposure rates for fluoroscopy.

8.7 The Contractor (QMP) shall be available to answer any questions or concerns the designated COR or government point of contact may have during the equipment being tested and/or inspected.

8.8 The Contractor shall validate the specifications of new equipment;

8.9 The Contractor shall provide supervision of acceptance testing and performance verification.

8.10 The Contractor shall provide supervision of calibration, preventive maintenance, and documentation of all relevant information.

8.11 The Contractor shall provide determination of shielding required for new or renovated equipment rooms for ionizing radiation and for radiofrequency and magnetic fields.

8.12 The Contractor shall provide inspections on equipment prior to it being put back into service after it has been taken down for repairs that affect the imaging quality or radiation output. The Contractor shall provide the required data and report to the Radiation Safety Officer (RSO) within the next business day to utilize functional equipment for patient care.

8.13 The Contractor shall immediately notify the designated COR or government point of contact for fluoroscopy units, should the maximum exposure rate, measured in accordance with 21CFR1020.32(d)(3) and TAC 289.227(m)(3)(B)(iii)(IV), is greater than 10 R/min in any mode prior to departure from the inspection site.

8.14 The Contractor shall document reports for fluoroscopy units as follows:

9. Parts:

9.1 Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical services contract for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market parts will be acceptable.

9.2 The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies.

10. Deliverables:

10.1 The contractor shall complete the annual inspections per established schedules throughout the year to assure that regulations and requirements are met.

10.2 Final reports shall be delivered to the RSO within 30 days of inspection, any delay in reports, the contractor is required to explain the reason for the delay in writing to the designated COR or government point of contact including a firm commitment of when the work shall be completed. This notice will be provided to the CO and become a part of the contract file, reason for delay, and the impact on the overall project. The CO will then review the facts and issue a response in accordance with applicable regulations.

10.3 Final reports on inspection of equipment for repair shall be delivered within 24 hours of inspection to prevent delays in patient care.

11. Quality Assurance Surveillance Plan (QASP) Title: Annual Physics Survey Imaging Equipment (MEDVAMC)

11.1 Introduction

This Quality Assurance Surveillance Plan has been developed to evaluate Contractor performance while implementing and executing Performance Work Statement (PWS) tasks for this requirement. It is designed to provide an effective surveillance method for monitoring and evaluating the Contractor’s performance for the requirements listed in the Performance Work Statement (PWS).

This QASP does not detail how the Contractor will accomplish the work that is required by the PWS. Rather, this QASP has been created with the premise that the Contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis to ensure that the QASP remains a valid, useful, and enforceable document. However, the Government will coordinate changes with the Contractor (if changes are required). Copies of the original QASP and revisions will be provided to the Contractor and Government officials implementing surveillance activities.

11.2 Objective

The foundation of this Quality Assurance Surveillance Plan (QASP) is derived from the Objective of this requirement which is the following: The overall purpose is to provide chemical treatment, service, complete preventative maintenance (hereafter called PM Service), routine repair service, emergency repair service and on-the-job training for Government owned equipment (listed in the table below).

11.3 Government Roles and Responsibilities

The following Government personnel are responsible for overseeing and coordinating surveillance activities.

Contracting Officer Representative (COR) - The COR is responsible for technical administration of the contract and is responsible for ensuring proper Government surveillance of the Contractor’s performance. The COR is responsible for keeping a quality assurance file and after the contract, or when requested by the CO, providing corresponding documentation to the CO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Contractor shall refer any changes they deem may affect contract price, terms, or conditions to the CO for action.

Contracting Officer (CO) - The CO is responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the contract terms, and safeguarding the interests of the United States in the contractual relationship. The CO is responsible for ensuring that the Contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Upon award or before the performance period start date of the contract the individuals who will be involved in the execution of this Quality Assurance Surveillance Plan (QASP) shall be identified.

12. Performance Standards and Quality Measurement:

12.1 The designated government point of contact shall be responsible for monitoring the Contractor’s performance. Performance deficiencies or poor performance identified during the term of the contract shall be documented by the government and reported to the Contractor. Upon notification of deficiencies or poor performance, the Contractor shall be given 5 days’ time to take corrective action. If determined appropriate, the Contracting Officer and/or other VHA Regional Contracting Office-16 staff members shall meet with representatives of the Contractor to review performance and resolve issues. All deficiencies or poor performance shall be documented and must be corrected within the timeframe specified by the government. The Contractor shall notify the contracting officer when corrections(s) have been made. If the appropriate correction is not made within the timeframe specified, the government shall have the right to terminate the contract in its entirety.

12.2 Nothing in this section is intended to modify or waive the government’s rights outlined in 52.212- 4.

12.3 Contractor Performance Assessment Reporting System (CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Department of Veterans Affairs (VA) has implemented Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract. Each person granted access will have the ability to provide comments in the Contractors portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS are available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) The Assessing Official will complete an interim or final past performance evaluation and the report will be accessible at http://www.cpars.csd.disa.mil/. The Contractor Representative has the option to provide comments on the evaluation, indicate if they concur or do not concur with the evaluation, sign, and then return the evaluation to the Assessing Official. The Contractor Representative has a total of 60 days following the Assessing Official’s evaluation signature date to send comments. If the Contractor Representative sends comments within the first 14 days following the Assessing Official’s signature date and the Assessing Official or Reviewing Official closes the evaluation, the evaluation will become available in PPIRS-RC within 1 day. On day 15 following the Assessing Official’s evaluation signature date, the evaluation will become available in PPIRS-RC with or without Contractor Representative comments and whether or not it has been closed by the Assessing Official or Reviewing Official. If no Contractor Representative comments have been sent and the evaluation has not been closed, it will be marked as “Pending” in PPIRS-RC. If the Contractor Representative sends comments at any time prior to 61 days following the Assessing Official’s evaluation signature date, Those comments will be reflected in PPIRS-RC within 1 day. On day 61 following the Assessing Official’s evaluation signature date, the Contractor Representative will be “locked out” of the evaluation and may no longer send comments.

(f) The following guidelines apply concerning Contractor Representative use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

12.4 Performance Standards Requirements Summary Matrix

PWS

Para

Performance Objective

Performance Standard

Acceptable Quality Level (AQL)

Surveillance Method

Compliance

annual inspections of all radiographic equipment (see section 20), diagnostic medical physics support and/or services, tests, and calibrations.

All work shall be completed according to the specifications as required by VA National Health Physics Program, Texas Regulations for Control of Radiation, and U.S.

Food and Drug Administratio n (FDA).

100% performance level

Quality audits of contractor records, areas and inspections reports.

Re performance at no additional cost to the Government Positive: Acceptable performance rating in Contractor Performance Assessment Reporting System

(CPARS).

Negative: May result in adverse CPARS and/or reperformance of work. Below AQL, nonacceptance of services.

A contract discrepancy report (CDR), will be issued for performance below the AQL.

Contractor shall submit inspection and test reports as per the

PWS.

Accurate reports are delivered to designated government point of contact, RSO and/or COR.

Documents and reports are accurate 95% of the time.

Quality audits of contractor records, areas and inspections reports.

Positive: Acceptable performance rating in Contractor Performance Assessment Reporting System (CPARS).

Negative: May result in adverse CPARS and/or reperformance of work. Below AQL, non-acceptance of services.

A contract discrepancy report (CDR), will be issued for performance below the AQL.

13. Government Responsibilities:

The Government shall ensure all equipment is readily available for inspection.

14. Confidentiality and Nondisclosure:

It is agreed that: The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the RSO who will provide a copy to the CO at the conclusion of the task order. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Contracting Officer.

15. Contractor Personnel Security Requirements: Background Investigation – The level of background investigation commensurate with the required level of access is minimum background investigation.

16. Parking: All contractors are required to park in the contracting parking lot, located behind building 122 near the Holcombe Blvd., entrance. Personal or company vehicles left unattended in areas not approved for contractor parking, will be subject to ticketing and towing at the owner’s expense.

17. Insurance:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes.

(b) General Liability: Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000.00 per occurrence.

(c) Property Damage Liability: Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.00.

18. Changes to Performance Work Statement: Any changes to this PWS shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Cost incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. During the term of this contract, imaging equipment may be added or deleted from this contract as equipment is replaced, added, or removed from service at the facilities. Any such change shall be reflected in a written modification to this contract, signed by the contractor and contracting officer.

19. Below is the list of equipment that shall be inspected (see attached Exhibit 1). The Contractor shall provide a schedule that shows when each piece of equipment is due for inspection.

The award decision will be based on the following:

1. Registered in www.sam.gov to receive Government contracts.

2. Price

a. All line items in the price schedule must include a price. The total evaluated price will consist of the offeror’s total proposed price. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced. Cost analysis’s may be performed by the contracting officer.

3. Technical

a. Technical approach and schedule. Offeror shall submit documentation to prove their ability to meet the technical requirements and performance schedule as defined in the PWS. Offerors shall be specific on their plan to ensure timely performance of all required tasks within the appropriate/necessary time windows that are outlined in the. When responding offeror shall include a schedule, outline, or timeline in their offer which reflects their plan to execute the tasks/deliverables that are annotated in the PWS within the required/established time windows. The Offeror's technical quote shall demonstrate the Offeror's understanding of the requirement and describe how the Offeror proposes to meet reoccurring needs /deadlines to include how to address unanticipated and non-routine events/problems that may occur during the performance period.

Quality Control: The offeror is to submit a single narrative, regardless of the number of products/services offered. This narrative cannot exceed two (2) pages and must address the following:

(A) A description of review procedures that facilitate high-quality standards,

(B) Identification of individuals responsible for ensuring quality control,

(C) Whether or not subcontractors are used and, if so, the quality control measures used to ensure acceptable subcontractor performance,

(D) How potential problem areas and solutions are handled,

(E) The procedures for ensuring quality performance when meeting urgent requirements,

(F) How quality control will be managed when completing multiple projects for multiple agencies simultaneously.

NOTE: An offeror’s technical capability for this factor will be assessed based on how well they demonstrate their capability to meet the requirements listed in the PWS that correspond to this factor. An Offeror's failure to address or respond to the factor listed above shall be indicative of the Offeror's lack of understanding of the government's requirement to include the offeror being categorized as non-responsive to the solicitation. Non-responsive offers shall not be considered for contract award.

b. Personnel qualifications, capabilities, and experience: Contractors shall have at least five (5) years of experience working as a qualified medical physicist (QMP) and shall have all the state licenses or approved, and have certification required by local, state, and Federal regulations. A QMP is a person who is certified by the American Board of Radiology, American Board of Medical Physics, American Board of Health Physics, the Canadian College of Physicists in Medicine, or state licensure.

Contractor shall be certified in the appropriate area by one of the following boards: The American Board of Radiology (ABR), The American Board of Medical Physics (ABMP), The American Board of Science in Nuclear Medicine (ABSNM), The Canadian College of Physicists in Medicine (CCPM) or The American Board of Health Physics (ABHP).

The Contractor shall submit a copy of proof with their technical quote of state license or approved, and certification required by local, state, and Federal regulations to perform work under this contract. Failure to submit a copy of proof with the technical quote of state license or approved, and certification required by local, state, and Federal regulations shall result in a non-responsive technical quote.

*NOTE: An Offeror's failure to address or respond to the factor listed above shall be indicative of the Offeror's lack of understanding of the Government's requirement to include the offeror being categorized as non-responsive to the solicitation. Nonresponsive offers shall not be considered for contract award.

c. Relevant Experience (Contractor to complete ATTACHMENT A, no substitutions accepted)

4. Past Performance

a. Must provide a minimum of two (2) past performance experiences related to or similar to the purchase in this requirement. The past performance experience must include the client’s point of contact (POC) with email and phone number. The past performance must be within the last five (5) years. Offeror to see attachment B past performance questionnaire/worksheet. It is each offeror’s responsibility to forward the questionnaire to any of its past or current customers. The government will not evaluate completed questionnaires provided by the offeror. Only relevant services performed within five years of the solicitation’s issuance date will receive evaluation credit. Relevance is defined as similar size, scope, and magnitude as the requirements specified in the solicitation’s performance work statement.

b. Past performance history will be considered for responsibility determination purposes only (FAR 9.104-1(c). Offerors’ past performance history will be evaluated by the government for the purpose of evaluating performance risk. The government’s past performance evaluation may extend beyond the received questionnaires to any other source of information made known to the government.

NOTE: If the contracting officer determines that a small business’ past performance is not acceptable, the matter shall be referred to the Small Business Administration for a Certificate of Competency determination, in accordance with the procedures contained in Subpart 19.6 and 15 U.S.C. 637(b)(7)).

c. Offerors with no relevant past performance history will not be evaluated favorably or unfavorably but will receive a ‘neutral’ rating.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Annual performance evaluation/quality assurance survey on radiographic x-ray machines.

Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025

Performance evaluations on newly installed and repaired X-Ray machines.

Annual performance evaluation/quality assurance surveys of radiographic x-ray units located at VA Outpatient Clinics in Beaumont, Lufkin, Richmond, Texas City, Tomball, Katy, conroe and Lake Jackson.

Annual performance evaluation & quality assurance survey for combination radiographic/fluoroscopic X-Ray units.

Annual performance evaluation/quality assurance survey on Computed Tomography (CT) machines.

Spot check on CT simulator machine

Annual quality assurance check and physics inspection on Magnetic Resonance Imager machine (MRI).

Annual performance evaluation/quality assurance survey and radiation survey for Nuclear Medicine Cameras including 4 SPECT/CT units and one PET/CT.

Review of Radiology X-Ray quality assurance program

Radiation Safety survey of DEXA units in Nuclear Medicine and Research.

Radiation shielding design analysis for rooms that X-ray machines and nuclear medicine cameras will occupy.

Post Construcion shielding integrity analysis in rooms in which x-ray machines and nuclear medicine cameras reside.

Computed Radiography Reader quality assurance testing

Annual phyics evaluation of mammography X-Ray units

Annual physics performance evaluation of mammography ultrasound unit.

Panaramic Dental and CAT- Dental

0.00

Total Cost for base period

Annual performance evaluation/quality assurance survey on radiographic x-ray machines.

Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026

Performance evaluations on newly installed and repaired X-Ray machines.

Annual performance evaluation/quality assurance surveys of radiographic x-ray units located at VA Outpatient Clinics in Beaumont, Lufkin, Richmond, Texas City, Tomball, Katy, conroe and Lake Jackson.

Annual performance evaluation & quality assurance survey for combination radiographic/fluoroscopic X-Ray units.

Annual performance evaluation/quality assurance survey on Computed Tomography (CT) machines.

Spot check on CT simulator machine

Annual quality assurance check and physics inspection on Magnetic Resonance Imager machine (MRI).

Annual performance evaluation/quality assurance survey and radiation survey for Nuclear Medicine Cameras including 4 SPECT/CT units and one PET/CT.

Review of Radiology X-Ray quality assurance program

Radiation Safety survey of DEXA units in Nuclear Medicine and Research.

Radiation shielding design analysis for rooms that X-ray machines and nuclear medicine cameras will occupy.

Post Construcion shielding integrity analysis in rooms in which x-ray machines and nuclear medicine cameras reside.

Computed Radiography Reader quality assurance testing

Annual phyics evaluation of mammography X-Ray units

Annual physics performance evaluation of mammography ultrasound unit.

Panaramic Dental and CAT- Dental

0.00

Total Cost for option 1001 period

Annual performance evaluation/quality assurance survey on radiographic x-ray machines.

Contract Period: Option 2 POP Begin: 10-01-2026 POP End: 09-30-2027

Performance evaluations on newly installed and repaired X-Ray machines.

Annual performance evaluation/quality assurance surveys of radiographic x-ray units located at VA Outpatient Clinics in Beaumont, Lufkin, Richmond, Texas City, Tomball, Katy, conroe and Lake Jackson.

Annual performance evaluation & quality assurance survey for combination radiographic/fluoroscopic X-Ray units.

Annual performance evaluation/quality assurance survey on Computed Tomography (CT) machines.

Spot check on CT simulator machine

Annual quality assurance check and physics inspection on Magnetic Resonance Imager machine (MRI).

Annual performance evaluation/quality assurance survey and radiation survey for Nuclear Medicine Cameras including 4 SPECT/CT units and one PET/CT.

Review of Radiology X-Ray quality assurance program

Radiation Safety survey of DEXA units in Nuclear Medicine and Research.

Radiation shielding design analysis for rooms that X-ray machines and nuclear medicine cameras will occupy.

Post Construcion shielding integrity analysis in rooms in which x-ray machines and nuclear medicine cameras reside.

Computed Radiography Reader quality assurance testing

Annual phyics evaluation of mammography X-Ray units

Annual physics performance evaluation of mammography ultrasound unit.

Panaramic Dental and CAT- Dental

0.00

Total Cost for option 2001 period

Annual performance evaluation/quality assurance survey on radiographic x-ray machines.

Contract Period: Option 3 POP Begin: 10-01-2027 POP End: 09-30-2028

Performance evaluations on newly installed and repaired X-Ray machines.

Annual performance evaluation/quality assurance surveys of radiographic x-ray units located at VA Outpatient Clinics in Beaumont, Lufkin, Richmond, Texas City, Tomball, Katy, conroe and Lake Jackson.

Annual performance evaluation & quality assurance survey for combination radiographic/fluoroscopic X-Ray units.

Annual performance evaluation/quality assurance survey on Computed Tomography (CT) machines.

Spot check on CT simulator machine

Annual quality assurance check and physics inspection on Magnetic Resonance Imager machine (MRI).

Annual performance evaluation/quality assurance survey and radiation survey for Nuclear Medicine Cameras including 4 SPECT/CT units and one PET/CT.

Review of Radiology X-Ray quality assurance program

Radiation Safety survey of DEXA units in Nuclear Medicine and Research.

Radiation shielding design analysis for rooms that X-ray machines and nuclear medicine cameras will occupy.

Post Construcion shielding integrity analysis in rooms in which x-ray machines and nuclear medicine cameras reside.

Computed Radiography Reader quality assurance testing

Annual phyics evaluation of mammography X-Ray units

Annual physics performance evaluation of mammography ultrasound unit.

Panaramic Dental and CAT- Dental

0.00

Total Cost for option 3001 period

Annual performance evaluation/quality assurance survey on radiographic x-ray machines.

Contract Period: Option 4 POP Begin: 10-01-2028 POP End: 09-30-2029

Performan…