36C25624Q0680.docx

SUBJECT*

Surgical Anesthesia Machines/Equipment

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Le Kisha Douglas LeKisha.Douglas@va.gov 832.352.2915

PLACE OF PERFORMANCE

Surgical Services

1100 N. College Avenue

Fayetteville AR

COUNTRY

ADDITIONAL INFORMATION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

1. Title: Surgical Anesthesia Machines

2. Purpose: The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for the name brand or equal product for Draeger Perseus Anesthesia Machines (Surgical Anesthesia Machines) that must be compatible with Draeger Innovian software. The current equipment being utilized is GE brand Avance CS2 Anesthesia Machines.

Contractor shall provide all shipping, installation (if required), equipment, personnel, labor and testing for name brand or equal product. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price contract. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to with the capability to provide the following:

a. Five (5) Surgical Anesthesia Machines. The machines must minimally meet the specifications below to meet the organization’s needs (as prescribed in the included draft of the Statement of Work).

4. Place of Performance:

Veterans Health Care System of the Ozarks 1100 N. College Avenue Fayetteville, AR 72703

5. Responses Requested: The MEDVAMC requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c. Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406 Offer must answer all questions below.

1. Does your company exceed the 500 employee alternative size standard for nonmanufacturers?

2. Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? __________

3. Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? __________

4. Does your company supply the end products of a small business manufacturer or processor made in the United States? _____________

d. Is your company considered small under the NAICS code 423450.

e. Do you (offer) manufacture the product yourself or a distributor of the items being researched above?

f. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

g. Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

h. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

i. Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

j. Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

k. Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

l. Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

m. What is your schedule of delivery after receipt of order for the name brand or equal product?

n. For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for name brand or equal product.

o. Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.

p. Contractors shall provide an estimated industry pricing for name brand or equal product for market research and budgetary purpose.

6. Opportunity: NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the MEDVAMC in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by May 28, 2024 at 1430 (CST) via email to LeKisha.Douglas@va.gov.

All Questions shall be submitted by May 24, 2024 at 1200 (CST) via email to LeKisha.Douglas@va.gov.

Telephone requests or inquires will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This a New Requirement.

The subject line shall read: 36C25624Q0680 -RFI-Sources Sought- Five (5) Surgical Anesthesia Equipment – Fayetteville, AR. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(o).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it is will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contracting Officer, Le Kisha Douglas, MPA Email address: LeKisha.Douglas@va.gov

Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give Sources Sought 36C25624Q0680- Five (5) Surgical Anesthesia Machines, Fayetteville AR written notification prior to the response due date and time. Supporting evidence and responses Page 1 of Statement of Work (DRAFT) Surgical Anesthesia Machines

1. Background:

1.1 Fayetteville, Arkansas VAMC Station# 564, Surgical Service is requesting to purchase 5 each Draeger Perseus Anesthesia Machines or functionally equivalent units of any brand.

1.2 The Surgical Service’s current in-use 5 each GE brand Avance CS2 Anesthesia Machines are end-of-lifecycle. These machines were purchased in 2013.

1.3 VHSO uses Draeger Innovian software as it’s Anesthesia Record Keeping System (ARK). The requested replacement machines must be compatible with this software.

2. Scope:

· 2.1 The Contractor is to provide 5 each Anesthesia Machines including installation, necessary parts, labor, delivery, total parts and labor warranty for twelve months and initial set-up and training of a minimum of 5 eight-hour days for on-site training to anesthesia staff.

3. Salient Characteristics for Anesthesia Machines

3.1 System requirements for each unit:

· Must feature a minimum of size 15.3" touch screen, configurable user interface, and alarm management feature.

· Shall include integrated gas bench for measuring inspiratory and expiratory gas concentrations of O2, N2O, CO2 and anesthetic agents.

· Must feature a simultaneous display of real-time curves for CO2, O2 and anesthetic agent concentrations, airway pressure, inspiratory and expiratory flow.

· Shall have a bar graph display of volume and tidal volume; virtual flow tubes for O2, AIR, N2O.

· Must feature simultaneous display of 2 loops: Volume-Pressure and Flow-Volume, reference loop.

· Shall include graphical or tabular display of trends and mini-trends simultaneous with real time curves.

· Must feature low flow display fresh gas efficiency.

· Shall include fresh gas and anesthetic agent consumption measurement per case and per last zeroing.

· Shall have Auto Set feature for alarm limits.

· Must feature a device Status Panel with LC Display for airway pressure, gas flows, supply status of battery and gases (CGS + cylinders), time.

· Shall be capable of dosing of O2, Air, N2O and anesthetic agents and ventilation during power outages.

· Shall include Programmable, time-based fully automatic start-up and self-test of device and software.

· Should feature a heated breathing system.

· Shall include a brake and castors with cable deflectors on the stand.

· Must have arterial and central venous pressure monitoring capabilities.

4. Delivery Schedule:

4.1 The requested equipment delivery shall be twenty (20) weeks ARO and will be delivered to the VHSO warehouse.

4.2 The Contractor will ensure all deliverables are delivered to the following address and reference the VA’s purchase order number as:

Veterans Healthcare System of the Ozarks, Attn: Alisha Snook Purchase Order # Warehouse Building 8, 1100 N. College Avenue, Fayetteville, AR 72703.

One each quick reference guide shall be provided for each of the five units upon delivery. One copy of IFU’s shall be provided on DVD. Initial equipment set-up, installation and training is required. On-site training shall consist of 5 eight-hour days for VHSO Anesthesia Personnel.

5. Contractor Requirements:

5.1 The Contractor shall not perform any service or provide any item that is outside the scope of work without the written approval of the Contracting Officer.

5.2 Should the Contractor have to come to the VHSO for any reason other than delivery, the Contractor shall be required to log in with VA Police Dispatch (Building 1, first floor) upon arrival to obtain a contractor badge. The Contractor will always visibly wear the badge while on VHSO premises and will be required to turn in the badge before leaving VHSO premises.

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