Attachment 1 - Statement of Work Draft.pdf

36C25625Q0643 Attachment 1

STATEMENT OF WORK

Eugene J. Towbin Memorial Veterans Hospital (Fort Roots) Central Arkansas Veterans Healthcare System (CAVHS)

North Little Rock, AR

1. SCOPE

Furnish and deliver the 70 Ton Air-Cooled Chiller system described below. The proposal price shall include all labor, tools, materials, equipment, transportation, and supervision necessary to furnish and deliver said product. The delivery will be to the Eugene J. Towbin Memorial Veterans Hospital located at 2200 Fort Roots Drive, Building 1 in North Little Rock, AR 72114. System shall be delivered to CAVHS within 42 weeks from time order is placed. System shall be delivered by a method that allows off-loading by facility supplied crane.

2. PRODUCTS

The 70 Ton Air-Cooled Chiller system shall be a complete factory engineered system of one manufacturer. The unit nominal tonnage needs to be no less than 70 tons with a refrigeration capacity of at least 65.10 tons of refrigeration capacity and be an air-cooled scroll chiller with a programmable and complete control system. The system shall fit on existing 6-inch concrete pad. Pipe, power connections shall be on the left side of the system.

System shall include:

A. Ready for outdoor operation with minimal setup B. Complete microprocessor control center

a. Easily integrated with existing building automation system

b. Fully integrated pump flow controlled by a Variable Speed Drive

c. Microcomputer controls provide all control functions including startup and shut down, leaving chilled/hot water temperature control, evaporator flow proving, compressor staging and speed control, electronic expansion valve modulation, condenser fan sequencing and speed control, anti-recycle logic, automatic lead/lag compressor starting and load limiting

d. Unit Control Module that automatically takes action to avoid unit shut-down due to abnormal operating conditions associated with low refrigerant pressure, high condensing pressure, should the abnormal operating condition continue until a protective limit is violated, the unit will be shutdown.

e. Supports standard Building Automation & Control Network (BACnet) interworking communication protocol

Specifications C. Power Requirements

a. 460V, 60 hertz (hz), 3 phase

b. Factory wired with single point 3 phase power connection

D. Compressor

a. Hermetic, direct-drive, 3600 rpm 60 Hz suction gas cooled scroll compressor

b. Must use R-454b refrigerant

c. Fully installed compressor heaters

d. Minimum of 4 compressors

e. Sight glass

f. Centrifugal oil pump

g. Oil charging valve

h. Compressor heaters installed and properly sized to minimize the amount of liquid refrigerant present in the oil sump during off cycles

i. Estimated Refrigerate Charge Per Circuit – 23.6 lb

j. Number of Circuits - 2

E. Water Line Information

a. Supply Line Size –3 in

b. Return Line Size –3 in

F. Condenser

a. Air-cooled condenser coils have lanced aluminum fins mechanically bonded to internally finned copper tubing

b. Maximum allowable working pressure up to 650-pound square inch gage (psig) (44.8 bars)

c. Factory proof tested at 650-pound square inch gage (psig) (44.8 bars)

d. 6 fan minimum

e. Permanently lubricated ball bearings and three phase thermal overload protection

G. Isolators

a. Molded elastomeric isolators

b. Reduce vibration transmission to the support structure (concrete pad)

H. Basis of Design

a. Chiller will be an air-cooled scroll chiller similar to Trane CGAM-70 ton model

I. Factory Start up J. 1 Year Equipment warranty

3. DELIVERY HOURS:

All deliveries must be scheduled 48 hours in advance. Deliveries pertaining to this contract will need to be performed Monday thru Friday unless a Federal holiday falls on one of these days. Typical hours are between 8am and 4pm (central station time). If delivery is required outside of these hours of operations, it must be coordinated with the project Contracting Officer’s Representative (COR). On the days listed below delivery shall not be scheduled unless unique situations arrive and prior approval between the delivery and CAVHS parties involved is agreed upon.

4. GOVERNMENT PERSONNEL OBSERVED HOLIDAYS:

A. The Government hereby provides notice and Supplier hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day Martin Luther King's Birthday President's Birthday Memorial Day Juneteenth Independence Day

Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas

B. In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President’s Proclamation

5. GENERAL REQUIREMENTS

A. Equipment furnished must meet the Buy American Act.

B. Approved equal products may be considered as long as they meet the specifications provided above.

C. Provide full manufacturer’s data, literature, and installation, operation and maintenance instructions with the proposal.

6. CHANGES TO THE STATEMENT OF WORK

The Contracting Officer (CO) is the only individual authorized to approve changes or modify any of the requirements for this purchase. The Supplier shall communicate with the Contracting Officer’s Representative (COR) on all matters pertaining to contract administration. The COR is designated to represent the CO in furnishing technical guidance and advice regarding the purchase. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Supplier relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof.

7. REPORTING REQUIREMENTS

All documents will be given to the CO and or the COR in a Word Document, or Adobe pdf and Excel spreadsheet file.

8. CONFIDENTIALITY AND NONDISCLOSURE

The Supplier understands and agrees that confidential information (patients, employee, or facility) must always be secured and protected. The Supplier and its personnel shall be held liable in the event a breach of confidentiality occurs as a result of the Supplier or its employees.

Each contract employee will be required to read and sign the Contractor Rules of Behavior and provide the original signature page to the COR.

9. INFORMATION SYSTEM OFFICER, INFORMATION PROTECTION:

The Supplier will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

10. PRIVACY OFFICER:

The Supplier will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

11. RECORDS MANAGER:

A. Supplier shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. Chapters. 21, 29, 31, 33), NARA regulations at 36 Code of Federal Regulations (CFR) Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.

552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

B. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

C. In accordance with 36 CFR 1222.32, Supplier shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

D. CAVHS and its contractors/suppliers are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of CAVHS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Supplier must report to CAVHS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

E. The Supplier shall immediately notify the appropriate CO upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Supplier shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Supplier shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to CAVHS control or the Supplier must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the CO or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

F. The Supplier is required to obtain the CO's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Supplier (and any sub-contractor) is required to abide by Government and CAVHS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

G. The Supplier shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with CAVHS policy.

H. The Supplier shall not create or maintain any records containing any non-public CAVHS information that are not specifically tied to or authorized by the contract.

I. The Supplier shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the FOIA.

J. The CAVHS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which CAVHS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Supplier rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.