LSJ.pdf
PDF 793 KB Posted
- Solicitation number
- 36C25624Q0627
About this file
This document is a Limited Sources Justification (LSJ) for a federal contract opportunity. The acquisition is for a new leasing task order with Xerox Corporation (XC) to support the Central Arkansas Veterans Healthcare System (CAVHS) and Community Based Outpatient Clinics (CBOCs) with 408 multifunction devices (MFDs), an onsite XC technician, maintenance, service, parts, and supplies under the Federal Supply Schedule (FSS) contract GS-03F-137DA. The estimated value of the proposed action is $363,325.40 with a base period of two months and three one-month option periods. The justification cites FAR 8.405-6(a)(1)(B) as the authority, stating that XC is the only responsible source for leasing the current equipment and no other suppliers or services will satisfy the agency requirements due to the proprietary hardware, software, and diagnostic tools. The contract will be awarded directly to XC as a sole source. The summary also notes that this is a short-term solution while the agency completes a new competitive solicitation through the Government Publishing Office (GPO) expected to be awarded by November 30, 2024.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| GS-03F-137DA 36C25624F0121_1.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
VHAPG Part 8.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT
Effective Date: 02/01/2022 Page 1 of 3
LIMITED SOURCES JUSTIFICATION
ORDER >SAT
FAR PART 8.405-6
Acquisition Plan Action ID: 36C256-24-AP-2445
(1) Contracting Activity: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, in support of Department of Veterans Affairs (VA), NCO 16, Central Arkansas Veterans Healthcare System (CAVHS) and Community Base Outpatient Clinics (CBOCs).
Purchase Request # 598-24-4-784-0072.
(2) Description of Action: This acquisition is conducted under the authority of Federal Acquisition Regulation (FAR) part 8.405-6 Limiting Sources. Requirement is to award a new leasing Task Order with Xerox Corporation (XC) to support CAVHS and CBOCs 408 each multifunction devices (MFDs), an onsite Xerox technician, maintenance, service, parts, and supplies under Federal Supply Schedule (FSS) contract GS-03F-137DA.
Order against: FSS Contract Number: GS-03F-137DA
Name of Proposed Contractor: Xerox Corporation Street Address: 1800 M ST NW, STE 500N City, State, Zip: Washington, DC 20036-5870 Phone:
8448504087
(3) Description of Supplies or Services: Procure lease services with XC, the original equipment manufacturer (OEM) for the 408 each XC MFDs, an onsite XC technician, maintenance, service, OEM parts, and supplies under Federal Supply Schedule (FSS) contract
GS-03F-137DA.
Period of Performance (POP): Two (2) Month base period with three (3) one (1) month option periods.
Base Period: July 1, 2024 August 31, 2024 Three (3) 1-month option periods:
o September 1, 2024 September 30, 2024 o October 1, 2024 October 31, 2024 o November 1, 2024 November 30, 2024
The estimated value of the proposed action is $363,325.40.
VHAPG Part 8.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT
Effective Date: 02/01/2022 Page 2 of 3
(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of th service.
FAR 8.405-6(a)(1)(B): There is only one responsible source leasing current equipment and no other suppliers or services will satisfy the agency requirements. XC is currently leasing 408 multifunction devices that contains XC proprietary hardware and software that only XC can provide satisfactory maintenance due to proprietary test equipment, tools, and diagnostic software.
(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:
CAVHS has been in the process of obtaining a new multifunction device lease via Government Publishing Office (GPO) for several months. The solicitation was halted by OIT due to the lack of current cyber security requirements in the solicitation. The National OIT team, GPO, and CAVHS have had multiple meeting/calls to review required changes to the solicitation. Due to this delay, the facility needs a sole source/short-term lease agreement to support its XC MFDs until a new contract can be awarded and the new devices installed. GPO expects the new award and devices to be installed no later than 11/30/2024. Seeking another vendor for a short-term lease and changing the MFDs fleet at this time would result in a substantial duplication of costs not expected to be recovered by competitors.
(6) Describe the Market Research Conducted: Contracting Officer issued a Notice of Intent (NOI) 36C25624Q0621 to sole source to XC via sam.gov on March 14, 2024 through March 20, 2024. NOI receive zero response from industry with interest or evidence not to proceed with Sole Source strategy.
CO search VetCert under NAICS 532420 resulting in 194 various SVOSBs/VOSBs.
CO searched Small Business Administration (SBA) with NAICS 532420 resulting in the following:
File details come from the government source that posted it. Updated .