36C25624Q0554 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

To all Offerors/Bidders

36C25624Q0554

X

X 1

This amendment will incorporate the following RFIs.

The due date is changed 03/26/2024 at 2pm CST and all proposal should be sent to kevin.pollard2@va.gov.

And incorporated the questions and answers per attachment.

Reminder all Amendments are required to be signed.

Kevin Pollard

1.) How many trips will be made per day from Beaumont, TX to Houston, TX?

Two Trips 2.) Do you have the previous bid tabulation or solicitation number?

None, new requirement

3.) Who is the current vendor?

None, new requirement

4.) Will it be the same patient riders on a daily basis?

We will provide a list of riders to the driver before the trip.

5.) Is there a detailed schedule for each day that will be provided?

One from Beaumont to Houston at 0730 and one return leaving Houston at 1430hrs.

6.) Regarding the price sheet. Is it 1,500 per year or for 5 years?

It is for 5 years.

7.) The Solicitation references Emergency Medical Care regulations in 1.1.2 General Requirements, paragraph 1.3.1, and paragraph 1.16.2. These regulations do not apply to the Non-Emergency Medical Transportation described in the balance of the Solicitation. Please confirm that compliance with these Emergency Medical Care regulations is not necessary. Yes, in emergency situation you will need to call 911.

8.) 1.2.1 ADA charter motorcoaches typically provide two (2) wheelchair tie-down locations in proximity to the wheelchair lift. Other than in that area, the central aisle is not wide enough for wheelchair passage and the bathroom is not ADA accessible. Please confirm that these are not requirements. Yes, we can confirm.

9.) B.1 Price/Cost Schedule – Do you wish to receive a single round trip price that applies for the entirety of the five (5)-year contract?

If you need it broken down per year, please provide each year pricing.

10.) 1.23 Medical Liabilities Insurance – Please confirm that this is not applicable to this contract. The awardee will have to provide medical liability insurance.

11.) 1.24 Annual VHA Training – Please advise if any specific training of our staff is required. No VHA Training is required, your company will provide their training program.

12.) 1.25 Please advise if there are any specific requirements for our staff in this paragraph. We provide NEMT transportation and do not think we qualify as “on-site”.

All trips are non-emergent, but there are rare times when minimal EMT tasks are needed.

13.) Can the bus be kept in the VA Beaumont clinic parking lot when not in use (5pm-7am and weekends)? Yes, it can stay on CBOC as long as it is approved by the Facility.

13.) Can the bus be kept at MED VAMC Houston between arrival and departure? Yes it can stay at VA Houston VA.

14.) Para 1.6.3 requires seat belt use. What should we do if a passenger refuses? The driver can refuse transport.

16.) Are the COVID-19 vaccination requirements still in effect? No, it isn’t.

17.) What is considered subcontracting in regards to “similarly situated” compliance? Are costs paid for insurance subcontracting? Are costs paid to lease vehicles subcontracting? Are costs paid to purchase vehicles subcontracting? Are costs paid for vehicle operations (fuel, maintenance, repair, etc.) subcontracting? For a contract like this the cost of the charter bus quickly exceeds the cost of labor.

The contract will be signed with the prime contractor and they will have to following all the solicitation requirements, PWS, questions and answers with their subcontractors.

15.) Proposal needs to be sent with all signed amendments, documents per the PWS and solicitation in one conformed email and send to kevin.pollard2@va.gov by the due date.