36C25624Q0494.docx

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

GENERAL INFORMATION

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

POINT OF CONTACT*

Contracting Officer Tina Harris tina.harris3@va.gov 228-523-5066

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is an INTENT TO SOLE SOURCE NOTICE only.

The Department of Veteran Affairs, Network Contracting Office (NCO) 16, intends to issue a sole-source contract under the authority of 41 U.S.C 3304(a)(1) - FAR 6.302-1 (Only one responsible source and no other supplies or services will satisfy agency requirements), to Mississippi Power Company located at 2992 W Beach, Gulfport MS 39501. Services will be from 03/01/2024-04/01/2024 under NAICS 811310. The Vendor shall provide medium voltage circuit breaker repair to building 61 at the Gulf Coast Veterans Health Care Systems, 400 Veterans Avenue Biloxi, MS 39531.

This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement not later than 02/27/2024 at 12:00 PM CT, to tina.harris3@va.gov When responding to this announcement, respondents should refer to number 36C25624Q0484, Notice of Intent in the subject line. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. Responding as an interested party under the https://sam.gov website does not constitute convincing evidence of capabilities. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal and facsimile responses are not acceptable and will not be considered. All interested parties are reminded to be registered with System for Award Management (SAM) at https://sam.gov/ in order to be eligible for award of Government contracts. No telephone calls will be accepted. If after February 27, 2024, no viable responses have been received in response to this announcement, NCO 16 shall negotiate solely with Mississippi Power Company

The Government anticipates the award of a firm-fixed-price contract. A determination by the Government whether to compete the proposed requirement shall be based upon responses received and is solely within the discretion of the government. Information received shall be considered solely for the purpose of determining whether to conduct a competition.

REQUIRED SERVICES:

Special Notice Special Notice Contractor to one-time repair of the GE PowerVac VBH 15.0 – 50-3 Medium Voltage Circuit Breakers and Replacement of each Circuit Breaker secondary disconnects which led to the initial damaged Circuit Breaker in Building 61, VA Gulf Coast Veterans Health Care System, Biloxi, Mississippi. Services must be performed without the lost of power to the building.

Special Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: __36C256-24-AP-1925

1. Contracting Activity: Department of Veterans Affairs, VISN 16, Gulf Coast Veterans Health Care System, 400 Veterans Avenue, Biloxi, MS 39531.

PR IFCAP 2237: 520-24-2-542-0513: $ 52, 385.00

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

During the emergency repair of the primary circuit breaker that was damaged and replaced with the back-up circuit breaker currently in use; it was discovered that each breaker has two disconnects (Total 10 Circuit Breakers) that most likely damaged the initial circuit breaker. These disconnects are broken and need to be repaired to avoid power lost. This electrical sub-system controls power to a variety of buildings on the campus and will directly affect patient care if not working properly. The estimated cost is $52,385.00.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Mississippi Power is the main power distributor for the state of Mississippi. They are the only vendor that can perform the repair while maintaining and monitoring the power to the building. Therefore, not causing any interruptions to patient care. The electrical system on the Biloxi VAMC is of the utmost importance as it pertains to providing direct patient care for the Emergency Room and Hospital areas. We are going directly to the people / business who provide 24 hour / 7 days a week reliable power and components. This circuit breakers will be repaired to new and then the cause will be determined. Not only is loss of power critical, but a company with the resources and technical personnel to determine the failure and prevent further damage to critical infrastructure is equally important.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted for this opportunity to determine, and everyone consulted, previous electrical contractors, all replied with the same answer. MPC is the only contractor who can repair, troubleshoot, and correct while the system is operating under load. Power disruption will be minimal, and the quality is that this won’t be an issue again.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Tina Harris Contract Specialist, NCO 16 Services C End of Document VHAPM Part 813.106 Page 4 of 4 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020