36C25624Q0272 DRAFT Statement of Work.pdf

Gulf Coast VA Medical Center 400 Veterans Avenue

Biloxi, MS 39531

SCOPE OF WORK AND GENERAL SPECIFICATIONS FOR:

Avon Multi-Position (MP) Powered Air Purifying Respirator (PAPR) Police PAPR

System or Equal

1. Background: The Veterans Health Administration (VHA) First Receivers Decontamination Program (FRDP) prepares staff to respond to incidents involving contaminated patients seeking care; to protect the well-being of Veterans, employees, and other occupants within the VA medical facility; to protect the physical infrastructure;

and, to the fullest extent possible, ensure continuity of care.

A hospital based First Receivers capability is specifically designed for the receipt of patients who have been contaminated by an external release of hazardous substances including chemical, biological, radiological, and nuclear (CBRN) agents at some distance from the VA medical facility.

2. Scope: The Gulf Coast Veterans Healthcare System (GCVHCS) utilizes the Avon MP-PAPR Police PAPR System is the primary PPE for Police Service FRDP healthcare employees to respond to chemical, biological, radiological, and nuclear (CBRN) agents.

The Avon MP-PAPR Police PAPR System will provide continuous support for the next 10-years in the event of disasters, training exercises, and community-wide events.

Specifications/Characteristics (Avon Brand or Equal):

CLIN 0001: SF MP PAPR System Complete Kit (Quantity 5 kits) Description: Kit includes – -Avon EZ Air Blower, EZ Blower -Cover, Universal Hose, Hose Cover -Flexible PAPR Mod, PAPR Shoulder -Strap Carrier, Remote Power Switch -2800 Replaceable Battery CR123 -Flow Meter and Quick Attach Clips

CLIN 0002: FM54 Specialist APR Mask Kit (Quantity 5 kits) Description: Kit includes – -Riot / CBRN Filters and Lense Cover Outserts / Drop Leg Pouch

CLIN 0003: CTCF50 Filter (Quantity 6 packages) Description: 4 per package

All components in the contract shipped at the same time.

Deliver to: Gulf Coast Veterans Health Care System 400 Veterans Avenue, Building 26, Warehouse Emergency Management Biloxi, MS 39531

Delivery requested not later than 13-FEBRUARY-2024

Drop off at Supply Chain Management Warehouse (Building 26) upon arrival for inspection

Purchase Order itemized packing list with items ordered is required

Bldg. 26 order inspection to occur by Warehouse receiving personnel and

Emergency Management personnel (if available)

3. Federal Observed Holidays: The contractor is not required to work on any holiday observed by Federal Government are listed below plus any other day specifically declared by the President of the United States.

4. Hours of Operation: The Contractor shall be responsible for conducting business, between the hours of 0700 and 1500 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

5. SECURITY REQUIREMENTS

The contractor must have a photo ID available when performing work at the VA Medical Center and be willing to present it to VA staff.

The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement.

The contractor must follow Gulf Coast Veterans Health Care System’s current COVID- 19 guidance for entry into the medical center or Community Based Outpatient Clinic

(CBOC).

6. TRAINING MANUALS: The vendor shall provide two (2) sets of user and technical manuals as well as an electronic version of operator manuals, service manuals, schematics, troubleshooting guides, parts list, including any upgrades to these documents. These manuals and documentation shall be identical to those supplied to the manufacturer’s service representatives and shall contain the diagnostic codes, commands, and passwords if any utilized in maintenance, repair, and calibration of the equipment.

7. WARRANTY AND SUPPORT: The contractor shall provide manufacturer(s) warranty on devices. Products shall be warranted to be free from failures due to defects in materials or workmanship for a period of 1 year (12 months) to include parts and labor;

1-year (12 months) parts. During the warranty period, the Contractor shall repair or repair without charge, any parts which are deemed to be defective. The vendor shall provide and install manufacturer recommended software upgrades and changes at no additional charge during warranty period. This includes all software on all purchased laser systems and ancillary support equipment.

8. INVOICE AND PAYMENT

Offeror shall submit quotes upon completion. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR). A properly prepared invoice will contain:

a) Invoice Number and Date

b) Contractor’s Name and Address

c) Accurate Purchase Order Number

d) Supply or Service provided

e) Total Amount Due

Payments shall be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in a task order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted