QA 1-02-2024.pdf

1) Could you provide information on the incumbent that was previously awarded? GS-21F-041BA 36C256-19-F-0324, Ninety-Five South

2) Confirm: Does “daily” service mean five times a week? Daily means every day the clinic is in operation.

3) What is the area to be cleaned (sq. ft.)? 9,762 sq. ft (sect 2.8) What is the carpeted area?

100 Sq Ft Is a floor plan available? Not available through Facilities Can you provide the square footage of tile? Approx: VCT (200 sqft)

4) The contractor must provide consumables. Yes What is the population (FTE)? 1 FTE at present Are there records of usage? Usage of what?

5) How many employees and how many daily visitors are at this location? Unknown

6) Does this contract also require soiled linen/ laundry service? Or is it just handling of soiled linen?

(Paragraph 8:12) The Vendor will only be handling soiled linen

7) How in depth is the parking lot maintenance that is required? Power washing is listed. The

Vendor will be responsible for trash such as cigarette butts and cleaning of the parking lot within reason. The Vendor will be expected to remove stains (within reason) or build up material.

8) How many regularly scheduled contracted persons are currently used on site daily? See question

9) Do you have supply list that you provide at the site visit? The following is a list of supplies used at the VA. These items may change at the Gov. discretion.

a. Georgia Pacific

b. Coreless toilet tissue

c. Johnson Signature Wax

d. Wexcide 121 Disinfectant

e. Betazyme

f. Glass Cleaner Wipes

g. Neutral Cleaner

h. Stainless Steel Wipe

i. 1200ml Provon Foam Hand Soap

j. Plastic Bags, Large Clear 33x40, 1.5mil

k. Plastic Bags, Small Clear, 24x24, 1.5mil

l. Plastic Bags, Extra Large Clear, 40x47, 1.5mil

m. Wet Tasks

n. Purell Gel Hand Sanitizer

o. Toilet Seat covers ¾ fold and ½ fold.

p. Snap Panel Cubicle Curtain

10) Is there an accessible floor plan that could be shared for better understanding and planning purposes? See Question 3

11) Could you specify the number of examination rooms included in the building? Approx 15

12) I am validating that an International Executive Housekeeper Association (IHEA) Certified Executive Housekeeper (CEH) to supervise and train the contracted personnel is indeed required? Yes

13) Is there a minimum number of Employees required for the Janitorial services? No

14) Are we required to have full coverage M-F from 7am-6pm or only until daily work is completed?

Full Coverage

15) Was the IEHA certification requirement required on the last award? This is a new task order and the certification is required

16) My constituents and I would like to know if the main building (clinic with suites) is the sole building being serviced within the SOW for this contract? Just address in the solicitation.

17) Does the prime contractor need to have three (3) years of janitorial experience?

Yes, per SOW attachment 1 section 9.2

Can I use the subcontractor's experience to fulfill this requirement?

No, per SOW attachment 1 section 9.2

I don't have any janitorial experience. Does the prime contractor and subcontractor need to have the same technical experience?

No, as long as the Prime has experience per section 9.2.

18) Section 2.6- Are contracting staff expected to be on-site from 7:00 AM-6 PM? Yes

19) What are the time frames for contracting staff to work at the site after hours? See section 2.6

20) Sections 7.12 & 8.5.2 (Steam Cleaning) mention carpet shampooing, but 8.3 doesn’t mention the frequency; what is the frequency of carpet shampooing? As needed or determined by the COR

21) Are the privacy curtains traditional connections, or do they use quick-release connections? Snap Panel Curtains

22) Was the LVT inadvertently waxed and now has to be continued to be waxed? No

23) If the LVT requires waxing- what is the square footage of the LVT that requires waxing? See

Question 22

24) What is the square footage of the parking lots and sidewalks that require pressure washing?

Approx 2,400 sqft

25) Section 8.19, how many blinds are there that require this service? Approx 90

26) Section 8.20, how many windows require interior cleaning? Approx 100

27) Section 8.21, how many windows require exterior cleaning on the first-floor level? Approx 90

28) Section 8.22, how many refrigerators are there that need to be cleaned on a daily basis? Approx

29) Section 8.22, how many microwave ovens are there that need to be cleaned on a daily basis?

Approx 3

30) Section 8.22, how many conventional ovens are there that need to be cleaned on a daily basis?

Approx 1

31) Section 8.22, how many dishwashers are there that need to be cleaned on a daily basis? Approx

32) Section 8.26.1- how many cigarette butt receptacles require this service? Approx 3

33) Section 8.27- how many restrooms are there that fall under this requirement? Approx 5

34) Being that the due date is after 1/1/2024, should we use the new EO 14026 minimum wage of $17.20 versus the $16.20?

Please use the new wage rate, that will be used at time of Award.

35) Q20: Should we use the WDR in the solicitation with the EO 14026 minimum wage of $16.20 and request an REA after the award?

Please use the new wage rate, that will be used at time of Award.

36) Is there a need for emergency call out services? Yes

37) Proposal needs to be sent with all signed amendments, documents per the SOW and solicitation in one conformed email sent to kevin.pollard2@va.gov by the due date.