RFI - Sources Sought Richmond CBOC New Replacing Lease.pdf

Department of Veterans Affairs Network Contracting Office (NCO) 16

Sources Sought Notice

The U.S. Department of Veterans Affairs (VA) is Requesting Information regarding the availability of 31,765 Net Usable Square Feet (NUSF); 42,882 Rentable Square Feet (RSF) of medical space in Richmond, TX.

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A

REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation for offers nor is it a request for proposals, therefore it shall not be construed as a commitment by the Government to enter into a contract. The purpose of this advertisement is to identify potential sources and suitable locations. The Government will not pay for any cost incurred as a result of this advertisement. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. The Government cannot provide any warranty, expressed or implied, as to the accuracy, reliability, or completeness of contents of the furnished information found within this advertisement. The Government is under no responsibility to respond to and is unable to answer any inquiries regarding this advertisement.

Respondents are advised that the Government assumes no responsibility to award a lease based upon responses to this advertisement.

Title: _New/Replacing Lease for the Richmond CBOC_

Purpose: The Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO16), seeks to lease 31,765 net usable square feet (NUSF) / 42,882 rentable square feet (RSF). NUSF is generally defined as the space remaining after common areas, lessor areas, and non-programmatic areas required by code are deducted from the rentable square feet of the facility. NUSF does not include areas such as stairs, elevators, mechanical and utility rooms, ducts, shafts, vestibules, public corridors, and public toilets required by local code. A detailed definition will be provided by VA, should a solicitation for offers or request for proposals be issued for this project. The space is for use by the VA as a medical community-based outpatient clinic that falls within the delineate area explained below. VA is seeking leased space utilizing existing buildings but will also consider ground up opportunities. This lease procurement will be a set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) within the delineate area are encourage participate.

The space must be contiguous and located on the ground floor with flush entrances (wheelchair accessible). Additionally, the space for existing buildings is preferred to be continuous, located on no more than two (2) floors within the same building. If space offered is not on the first floor, a minimum of one passenger elevator and one freight elevator must be provided. The building must be able to comply with the Americans with Disabilities Act and meet certain security requirements as set forth in the Interagency Security Committee Standards and the Department of Justice Security Standards. The building must be constructed of masonry, concrete, or steel framing.

Buildings submitted will be given a score of Pass or Fail. Buildings that do NOT meet the minimum requirements and are given a failing grade will NOT be considered further and offers for such buildings will NOT be evaluated.

On-site parking must accommodate the greater of: (i) local code required pro-rata share of parking allotted to the building for the duration of the lease term or (ii) a minimum of 150 parking spaces; 5 of which must be handicapped accessible. The parking area must also meet all requirements of Architectural Barriers Act Accessibility Standards (ABAAS).

Sources Sought Notice Lease Term: Up to 20 years.

Delineated Area: To receive consideration, submitted properties shall be located within the following area described below, which is bound by the following roads, or shall front on any of the following boundary lines: Delineated Area Map attached.

North: Hwy 36 and Hwy 90 South: Hwy 69 | FM 762 | FM 2759 East: Hwy 6 and Sienna Pkwy West: Patton Rd

The Offered Space:

• Shall meet Federal and State Government requirements for fire safety, accessibility, seismic and sustainability standards per the terms of the Lease.

• The offered space shall be fully serviced (which included pest control and the removal of pest)

• Hours of operation: 7:00am to 5:00pm Monday through Friday, but accessible to VA personnel

24 hours per day, 7 days per week.

• Offered space cannot be in the FEMA 100-year flood plain.

• Offered space shall not be adjacent to a bar, liquor store or like establishment.

• Offered space shall not be located near a residential hotel; and

• Offered space shall not be located near an area where it is known that illegal activities occur such as illegal drugs sales.

• It is preferred that the space be located on the ground floor, if not possible, it must have an existing ADA compliant elevator.

• Access to the space from the parking area must not involve traversing a busy road, highway or other thoroughfare.

• A market survey of the offered space may be conducted by VA.

• Offered space shall be compatible for VA’s intended use.

Expressions of Interest should include the following information, as known, or available. Please provide as much information as possible to enable VA to evaluate your offered property. VA reserves the right to eliminate a property that fails to provide sufficient information.

All submission should include the following information:

1. Name of current owner; Address or location description of building or land.

2. Location on map demonstrating the building or land lies within the delineated area.

3. Description of ingress/egress to the existing building or land from a public right-of-way, or the plan for ingress/egress if offered property is green space.

4. Evidence of proper zoning for medical office use.

5. FEMA map evidencing that the property lays outside 100-year flood plain.

6. A narrative and map depicting proximity of the building or land to the nearest bus and/or train stop, and major transportation routes, and

7. A description of any planned land development or construction that will affect the site, including neighboring projects and road/utility line construction.

8. Brokers, developers, or legal representatives must show written acknowledgement and permission to represent and develop the property.

9. Property Owners and/or developers must provide written proof of ownership or non-contingent control of property at the time of submission of initial proposals.

10. Describe any known future development affecting the site including neighboring projects and road/public utility line constructions.

Sources Sought Notice

11. Age of building if existing.

12. Proposed floor plan.

13. Site plan depicting the property boundaries, building, and parking.

14. A statement indicating the current availability of utilities serving the proposed space or property.

Please ensure all responses have the Sources Sought Notice number 36C25624Q0152 listed on all documentation.

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code _531120_ is _$34.0__ (million dollars).

Is your company considered an SDVOSB concern, with the requisite NAICS code 531120?

RFI responses are due by 12:00 P.M. (CST), Thursday, November 16, 2023; All interested offerors, (owners, brokers, or their legal representatives) should submit specific information concerning their properties, photos, general layout of the space offered, location of the space, and approximate price-per-square-foot in response to this announcement. Responses must be submitted by email no later than 12:00 P.M. CST on November 16, 2023, to Orita A. Jarvis at Orita.Jarvis@va.gov, with a copy provided to Rich.Hedman@va.gov. The subject line shall read: New/Replacing for the Richmond CBOC. NO

SOLICITATION EXISTS AT THIS TIME.

NOTE: In accordance with 41CFR §102-73.55, Federal agencies must acquire leases on the most favorable basis to the Federal Government, with due consideration to maintenance and operational efficiency, and at charges consistent with prevailing market rates for comparable facilities in the community.

Contact Information:

Orita A. Jarvis Contract Specialist Phone: 281.795.7362 Email: Orita.Jarvis@va.gov

IMPORTANT REITERATIONS: Respondents are advised that the VA assumes no responsibility to award a lease based on the responses to this advertisement. VA will not pay commissions. Offerors are responsible for any costs associated with providing proposals to the Government. This advertisement is not a solicitation for offers, nor is it a request for proposals. VA is only gathering market research information at this point and will only consider proposals from owners, landlords, lessors, or their legal representatives when actual proposals/offers are sought via solicitation as a result of this market research.

A Request for Lease Proposal (RLP) may be issued by the Department of Veterans Affairs at a later date.

***END OF SOURCES SOUGHT NOTICE***

mailto:Orita.Jarvis@va.gov mailto:Rich.Hedman@va.gov mailto:Orita.Jarvis@va.gov