Amendment 36C25624Q0094 Annual Diagnostic Physicist Survey New Orleans Solicitation.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

629-24-1-087-0005

36C25624Q0094 12-18-2023

Anitra Session, Contract Specialist 713-791-1414 ext 41064 01-12-2024

15:00 CST

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

X 100

X Y

621511

$41.5 Million

N/A

X

Department of Veterans Affairs Southeast Louisiana Veterans Health Care System (SLVHCS) 2400 Canal Street New Orleans LA 70119

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

See CONTINUATION Page

The Southeast Louisiana Veterans Health Care System (SLVHCS) New Orleans, Louisiana, has a need for an annual diagnostic physics survey of diagnostic imaging equipment. The Contractor shall furnish all necessary travel, labor, material, supplies, tools, equipment, documentation, and qualified personnel to provide on-site diagnostic medical physics support or services for the Veterans Health Administration (VHA).

This is a 100% Service-Disabled Veteran Owned Small Business Set Aside.

Quotes are due by 12 January 2024 at 3:00 PM CST. No late quotes will be accepted. All questions must be submitted via email to anitra.session@va.gov NLT 27 December 2023.

See CONTINUATION Page Funded via Task Orders

X

X 1

Billy R Morris Contracting Officer

36C25624Q0094

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 28

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.216-71 ECONOMIC PRICE ADJUSTMENT OF CONTRACT PRICE(S)

BASED ON A PRICE INDEX (MAR 2018)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.11 VAAR 852.237-70 INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE

(OCT 2019)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 38

C.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.14 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

C.15 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.16 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN

1997)

C.17 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.18 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

C.19 52.219-27 NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESS SET-ASIDE (OCT 2022)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS (MAR 2020)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

E.9 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS

(NOV 2018)

E.10 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.11 ADDENDUM TO 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014) .. 64

E.12 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in Arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Statement of Work Medical Physicist Contract

Southeast Louisiana Veterans Health Care System New Orleans, LA

Part I: General Information

A. Introduction

The overall purpose of this contract is to provide the annual diagnostic physics survey of diagnostic equipment under the control of the Southeast Louisiana Veterans Health Care System (SLVHCS) in the Nuclear Medicine Department, Room 2G221, 2400 Canal Street, New Orleans, LA 70119.

B. Background

The physicists inspections ensure that all equipment comply with radiation protection standards in 29 CFR 1910.1096.

C. Scope

• The contractor shall provide annual site visits to carry out equipment evaluations.

• Provide assistance with regulatory requirements

• Provide regular updates in anticipation of standard and regulation changes

• Provide rapid response to facilities’ unanticipated and/or emergent needs

• Any extra in-scope needs of the facility

• New equipment installation testing can be performed upon request for an additional fee

• Provide education or training according to the needs of facility. The training can be delivered live or by web lectures upon request for an additional fee (price separately).

D. Applicable documents

29 CFR 1910.1096Part II: Requirements

E. Delivery

• The qualified diagnostic medical physicist (The VHA National Health Physics Program define qualified Medical Physicist in VHA Directive 1105.04 as a Medical Physicist board certified by the American Board of Radiology (ABR) or the American Board of Medical Physicists (ABMP) as a Medical Physicist) shall perform imaging equipment (x-ray equipment, nuclear medicine cameras, PET/CT cameras, ultrasound units, and MRIs) inspections to ensure compliance with the current American College of Radiology (ACR). In the absence of ACR guidance, manufacturer recommendations will be utilized. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the Radiation Safety Officer (RSO) prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the RSO within 14 working days after completion of the inspection. An equipment inventory of the diagnostic equipment to be surveyed will be provided at the appropriate time during the contracting process, and at the schedule time of services are to be provided. Scheduling of compliance testing will be conducted at times to be mutually agreed upon by the RSO and Biomedical Engineering Service. For all equipment requiring corrective action, the Biomedical Engineering Section will provide the necessary repairs, adjustments or arrange to have qualified service personnel perform the required adjustments or repairs.

• If necessary, the Contractor will perform a follow-up survey thirty (30) days after the date of the written annual survey results and following major repairs or adjustments to verify all faults noted in the original survey or major repairs or adjustments have been corrected. Reported faults will contain test parameters and Biometric test setup for the purpose of duplication of results.

• Delivery of services will be coordinated through the Radiation Safety Officer.

Contractor must be within 150 miles of the facility and must have the ability to be physically present at the medical center in the event of an emergency. The contractor must also have the ability to be on hand at the medical center for several hours, if necessary, during and post emergency.

• The Contractor shall conduct equipment inspections or quality control surveys of the imaging equipment listed below. The Contractor shall ensure the imaging equipment’s compliance with applicable Federal regulations and ACR recommendations, and shall include, but not be limited to, monitoring the following basic performance characteristics.

• Services cannot be provided on Federal Holidays which are as follows and include any other days specifically declared by the President of the United States to be deemed a holiday

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Independence Day Juneteenth Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

F. Additional Requirements

Radiographic and Fluoroscopic Equipment

Physics inspections of radiographic and fluoroscopic equipment shall comply with the current ACR Technical Standard for Diagnostic Medical Physics Performance Monitoring of Radiographic and Fluoroscopic Equipment. The performance of each radiographic and fluoroscopic unit must be evaluated at least annually and no greater than 14 months from the previous inspection. This evaluation should include, but not be limited to, the following tests (as applicable):

• Integrity of unit assembly.

• Collimation and radiation beam alignment.

• Fluoroscopic system resolution.

• Automatic exposure control system performance.

• Fluoroscopic automatic brightness control performance (high-dose-rate, pulsed modes, field-of-view [FOV] variation).

• Image artifacts.

• Fluoroscopic phantom image quality.

• kVp accuracy and reproducibility.

• Linearity of exposure versus mA or mAs.

• Exposure reproducibility.

• Timer accuracy.

• Beam quality assessment (half-value layer).

• Fluoroscopic entrance exposure. Maximum output for all clinically used settings.

• Image receptor entrance exposure.

• Equipment radiation safety functions.

• Patient dose monitoring system calibration.

• Video and digital monitor performance.

• Digital image receptor performance.

• Grids used with portable x-ray units shall be imaged for uniformity.

Computed Radiography (CR) and Digital Radiography (DR)

• Physics inspections of CR and DR equipment shall comply with the American Association of Physicist in Medicine (AAPM) Report Number 93, Acceptance Testing and Quality Control of Photostimulable Storage Phosphor Imaging Systems.

• Component and Imaging Plate Physical Inspection and Inventory.

• Imaging Plate Dark Noise and Uniformity.

• Exposure Indicator Calibration.

• Linearity and Auto-ranging Response.

• Laser Beam Function.

• Limiting Resolution and Resolution Uniformity.

• Noise and Low-Contrast Resolution.

• Spatial Accuracy.

• Erasure Thoroughness.

• Aliasing/Grid Response.

• IP Throughput.

• Positioning and Collimation Errors.

Computed Tomography (CT) Scanners

The physics inspection shall conform to the 2012 ACR Computed Tomography Quality Control Manual. This evaluation should include, but not be limited to, the following tests (as applicable).

• Review of Clinical Protocols.

• Count Prescription and Alignment Light Accuracy.

• Image Thickness – Axial Mode.

• Table Travel Accuracy.

• Radiation Beam Width.

• Low-Contrast Performance.

• Spatial Resolution.

• CT Number Accuracy.

• Artifact Evaluation.

• CT Number Uniformity.

• Dosimetry (the scanner displayed CTDIvol values must be within +/- 20% of the measured CTDIvol values).

• Grey Level Performance of CT Acquisition Display Monitors.

Dental X-Ray Machines

The physics inspection shall conform to the Conference of Radiation Control Program Directors (CRCPD), Quality Control Recommendations for Diagnostic Radiography Volume 1 Dental Facilities July 2001. This evaluation should include, but not be limited to, the following tests (as applicable).

• Collimation.

• Beam quality (half value layer).

• Timer Accuracy and Reproducibility.

• kVp Accuracy and Reproducibility.

• mA or mAs Linearity.

• Exposure Reproducibility.

• Entrance Skin Exposure Evaluation.

• Technique Chart Evaluation.

• Image uniformity (artifact evaluation).

Dental Cone Beam CT (CBCT) Performance Testing

• Performance Testing. Each CBCT unit shall undergo periodic quality control tests to insure that the performance of the machine has not significantly deteriorated and is operating within the manufacturer’s technical specifications.

• Some manufacturers provide a phantom and procedures to perform machine specific quality assurance (QA) tests. In cases where the manufacturer provides a phantom and procedures to perform specific tests, but the tests are not included in this SOW, then the manufacturer’s machine-specific QA tests shall be performed in addition to the QA tests in this SOW.

Magnetic Resonance Imaging (MRI)

• The physics inspection shall conform to the 2004 ACR Magnetic Resonance Imaging Quality Control Manual. This evaluation should include, but not be limited to, the following tests (as applicable).

• Magnetic field homogeneity.

• Geometric accuracy.

• Inter-slice RF interference.

• Slice position accuracy.

• High-contrast resolution

• RF coil performance.

• (a) Volume coils’ signal-to-noise ratio

• (b) Volume coils’ image uniformity

• (c) Volume coils’ ghosting ratio

• (d) Phased array coils' signal-to-noise ratio

• (e) Surface coils’ signal-to-noise ratio

• Slice thickness accuracy

• Low-contrast detectability

• Soft copy displays

• Technologist’s QC program

• Site phantom inventory

• Site RF coil inventory

Positron Emission Tomography (PET)

The physics inspection shall conform to the ACR PET Phantom Instructions for Evaluation of PET Image, ACR Nuclear Medicine Accreditation Program PET Module. This evaluation should include, but not be limited to, the following tests (as applicable):

• Uniformity.

• Spatial resolution.

• SUV analysis.

Display Monitors

The annual performance evaluation conducted by the diagnostic medical physicist includes testing of image acquisition display monitors for maximum and minimum luminance, luminance uniformity, resolution, and spatial accuracy. The image acquisition display monitors for nuclear medicine, PET, CT, and MRI units shall be tested. Assess the viewing conditions for the area in which the monitor used to evaluation the CBCT studies is located. Minimum criteria as follows:

• Perform a visual analysis of the SMPTE test pattern. Display the test pattern on the imaging console. Set the display window width/level to the manufacturer-specified values for the pattern. Do not set the window/level by eye; doing so invalidates the procedure.

• Examine the pattern to confirm that the gray level display in the imaging console is subjectively correct.

• Review the line pair patterns in the center and at each of the corners.

• Review the black-white transition.

• Look for any evidence of “scalloping” (loss of bit depth) or geometric distortion.

• Use a photometer to measure the maximum and minimum monitor brightness

(0% and 100% steps)

• Measure additional steps within the pattern to establish a response curve.

• Measure the brightness near the center of the monitor and near all 4 corners (or all 4 sides, depending on the test pattern used).

• Review of the technical QA program

• The qualified expert shall review the technical QA program. The review shall include a trend analysis of the QA data. The results of the technical QA program review shall be included in the written report. Any trends that identify problems shall be included in the report along with recommended corrective actions.

OPERATOR TRAINING

• Non-applicable.

SECURITY REQUIREMENTS

The C&A requirements do not apply, and a Security Accreditation Package is not required.

This is a Base Year plus 4 Option Years Contract

CHANGES TO STATEMENT OF WORK

Any changes to this Statement of Work (SOW) shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

SPECIAL REQUIREMENTS

The contractor (Radio-Pharmacy) will be required to attend a Post Award Orientation Conference prior to start of work. The purpose of the conference is to aid both Government and contractor personnel to (1) achieve a clear and mutual understanding of all contract requirements, and (2) identify and resolve potential problems. It is not a substitute for the contractor's fully understanding the work requirements at the time offers are submitted.

The personnel assigned by the contractor to perform the services covered by this contract shall be licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia. The qualifications of such personnel shall also be subject to review by the VA Chief of Staff and approval by VA Facility Director.

The parties of the contractor shall not be considered VA employees for any purpose and shall be considered employees of the contractor.

CONFIDENTIALITY AND NONDISCLOSURE

The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the Contracting Officer after the task order.

No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the Contracting Officer for response.

Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Contracting Officer.

INVOICES AND PAYMENT:

All payments made under the contract will be made monthly, in arrears. No advance payments will be authorized.

The Contractor shall submit a monthly invoice by the fifteenth (15th) of the month for the previous month’s service. The Contractor shall not invoice until all required documentation is complete, i.e., operation report dictated and signed by the Contract employee. Invoices will be returned when documentation is missing, inaccurate or incomplete.

The invoice shall contain the contract number, obligation number, date of supply, name of individual who provided the service and the contracted charge for the service provided.

The Contracting Officer Representative (COR) will be the Point of Contact (POC) for any questions regarding the contract. The COR will be responsible to cross reference all shipping/packing slips against invoices submitted for payment for accuracy. The COR will contact the Contractor for resolution for any discrepancies.

The invoice must include the information outlined in FAR Clause 52.214-4, Contract Terms and Conditions – Commercial Items.

Invoices shall comply with FAR 32.905.

Invoices shall be submitted through VA’s Electronic Invoice Presentment and Payment System (IPPS). (See Web site at http://www.fsc.va.gov/einvoice.asp.)

The Contractor shall contact the COR if they do not receive payment within 45 calendar days of submission of a proper invoice.

CONTRACT ADMINISTRATION:

The Contractor shall contact the Contracting Officer on all matters pertaining to the administration of the contract. Only the Contracting Officer is authorized to make commitments or issue changes which will affect price, quantity, quality, services, or delivery of this contract.

http://www.fsc.va.gov/einvoice.asp

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Base – 01 January 2024 – 31 December 2024

LIN No. DESCRIPTION UNIT ESTIMATED

ANNUAL

QUANTITY

UNIT PRICE ESTIMATED

TOTAL

ANNUAL

COST

0001 Annual Survey of Radiographic and

Fluoroscopic Equipment

Each 39 Devices w/ 44 Tubes

0002 Annual Survey of Computed Tomography

(CT) Scanners

Each 5 $ $

0003 Annual Survey of Dental X-Ray Machines

– Handheld

Each 5 $ $

0004 Annual Survey of Dental X-Ray Machines

– Wall Mounted

Each 35 $ $

0005 Annual Survey of Dental Panoramic/Cone

Beam CT (CBCT) Performance Testing

Each 3 $ $

0006 Annual Survey of Magnetic Resonance

Imaging (MRI)

Each 2 $ $

0007 Annual Survey of Positron Emission

Tomography (PET/CT)

Each 1 $ $

0008 Annual Survey of Nuclear Medicine

SPECT-CT, SPECT

and Cardiac Units

Each 4 $ $

0009 Annual Survey of Physician Interpretation

Workstations

Each 9 Workstations w/ 26 Monitors

0010 On-Site QA Program Quarterly Review

Meeting

Each 2 $ $

0011 On-Site Radiation Safety Committee Quarterly Meeting

Each 2 $ $

0012 Initial Survey of New Equipment

Each 4 $ $

0013 90-day Follow Up Survey

Each 1 $ $

0014 Travel Expenses for 24-hour Response Time

Emergent Survey

Each 1 $ $

0015 Survey Meter Calibration

Each 10 $ $

EST TOTAL FOR

BASE

Option Year 1 – 01 January 2025 – 31 December 2025

LIN No. DESCRIPTION UNIT ESTIMATED

ANNUAL

QUANTITY

UNIT PRICE ESTIMATED

TOTAL

ANNUAL

COST

1001 Annual Survey of Radiographic and

Fluoroscopic Equipment

Each 39 Devices w/ 44 Tubes

1002 Annual Survey of Computed Tomography

(CT) Scanners

Each 5 $ $

1003 Annual Survey of Dental X-Ray Machines

– Handheld

Each 5 $ $

1004 Annual Survey of Dental X-Ray Machines

– Wall Mounted

Each 35 $ $

1005 Annual Survey of Dental Panoramic/Cone

Beam CT (CBCT) Performance Testing

Each 3 $ $

1006 Annual Survey of Magnetic Resonance

Imaging (MRI)

Each 2 $ $

1007 Annual Survey of Positron Emission

Tomography (PET/CT)

Each 1 $ $

1008 Annual Survey of Nuclear Medicine

SPECT-CT, SPECT

and Cardiac Units

Each 4 $ $

1009 Annual Survey of Physician Interpretation

Workstations

Each 9 Workstations w/ 26 Monitors

1010 On-Site QA Program Quarterly Review

Meeting

Each 2 $ $

1011 On-Site Radiation Safety Committee Quarterly Meeting

Each 2 $ $

1012 Initial Survey of New Equipment

Each 4 $ $

1013 90-day Follow Up Survey

Each 1 $ $

1014 Travel Expenses for 24-hour Response Time

Emergent Survey

Each 1 $ $

1015 Survey Meter Calibration

Each 10 $ $

EST TOTAL FOR

OPTION YEAR ONE

(1)

Option Year 2 – 01 January 2026 – 31 December 2026

LIN No. DESCRIPTION UNIT ESTIMATED

ANNUAL

QUANTITY

UNIT PRICE ESTIMATED

TOTAL

ANNUAL

COST

2001 Annual Survey of Radiographic and

Fluoroscopic Equipment

Each 39 Devices w/ 44 Tubes

2002 Annual Survey of Computed Tomography

(CT) Scanners

Each 5 $ $

2003 Annual Survey of Dental X-Ray Machines

– Handheld

Each 5 $ $

2004 Annual Survey of Dental X-Ray Machines

– Wall Mounted

Each 35 $ $

2005 Annual Survey of Dental Panoramic/Cone

Beam CT (CBCT) Performance Testing

Each 3 $ $

2006 Annual Survey of Magnetic Resonance

Imaging (MRI)

Each 2 $ $

2007 Annual Survey of Positron Emission

Tomography (PET/CT)

Each 1 $ $

2008 Annual Survey of Nuclear Medicine

SPECT-CT, SPECT

and Cardiac Units

Each 4 $ $

2009 Annual Survey of Physician Interpretation

Workstations

Each 9 Workstations w/ 26 Monitors

2010 On-Site QA Program Quarterly Review

Meeting

Each 2 $ $

2011 On-Site Radiation Safety Committee Quarterly Meeting

Each 2 $ $

2012 Initial Survey of New Equipment

Each 4 $ $

2013 90-day Follow Up Survey

Each 1 $ $

2014 Travel Expenses for 24-hour Response Time

Emergent Survey

Each 1 $ $

2015 Survey Meter Calibration

Each 10 $ $

EST TOTAL FOR

OPTION YEAR TWO

(2)

Option Year 3 – 01 January 2027 – 31 December 2027

LIN No. DESCRIPTION UNIT ESTIMATED

ANNUAL

QUANTITY

UNIT

PRICE

ESTIMATED

TOTAL

ANNUAL

COST

3001 Annual Survey of Radiographic and

Fluoroscopic Equipment

Each 39 Devices w/ 44 Tubes

3002 Annual Survey of Computed Tomography

(CT) Scanners

Each 5 $ $

3003 Annual Survey of Dental X-Ray Machines –

Handheld

Each 5 $ $

3004 Annual Survey of Dental X-Ray Machines – Wall

Mounted

Each 35 $ $

3005 Annual Survey of Dental Panoramic/Cone Beam CT

(CBCT) Performance Testing

Each 3 $ $

3006 Annual Survey of Magnetic Resonance

Imaging (MRI)

Each 2 $ $

3007 Annual Survey of Positron Emission Tomography

(PET/CT)

Each 1 $ $

3008 Annual Survey of Nuclear Medicine SPECT-CT, SPECT and Cardiac Units

Each 4 $ $

3009 Annual Survey of Physician Interpretation

Workstations

Each 9 Workstations w/ 26 Monitors

3010 On-Site QA Program Quarterly Review Meeting

Each 2 $ $

3011 On-Site Radiation Safety Committee Quarterly

Meeting

Each 2 $ $

3012 Initial Survey of New Equipment

Each 4 $ $

3013 90-day Follow Up Survey Each 1 $ $ 3014 Travel Expenses for 24-hour Response Time Emergent Survey

Each 1 $ $

3015 Survey Meter Calibration Each 10 $ $

EST

TOTAL

FOR

OPTION

YEAR

THREE (3)

Option Year 4 – 01 January 2028 – 31 December 2028

LIN No. DESCRIPTION UNIT ESTIMATED

ANNUAL

QUANTITY

UNIT PRICE ESTIMATED

TOTAL

ANNUAL

COST

4001 Annual Survey of Radiographic and

Fluoroscopic Equipment

Each 39 Devices w/ 44 Tubes

4002 Annual Survey of Computed Tomography

(CT) Scanners

Each 5 $ $

4003 Annual Survey of Dental X-Ray Machines

– Handheld

Each 5 $ $

4004 Annual Survey of Dental X-Ray Machines

– Wall Mounted

Each 35 $ $

4005 Annual Survey of Dental Panoramic/Cone

Beam CT (CBCT) Performance Testing

Each 3 $ $

4006 Annual Survey of Magnetic Resonance

Imaging (MRI)

Each 2 $ $

4007 Annual Survey of Positron Emission

Tomography (PET/CT)

Each 1 $ $

4008 Annual Survey of Nuclear Medicine

Each 4 $ $

SPECT-CT, SPECT

and Cardiac Units

4009 Annual Survey of Physician Interpretation

Workstations

Each 9 Workstations w/ 26 Monitors

4010 On-Site QA Program Quarterly Review

Meeting

Each 2 $ $

4011 On-Site Radiation Safety Committee Quarterly Meeting

Each 2 $ $

4012 Initial Survey of New Equipment

Each 4 $ $

4013 90-day Follow Up Survey

Each 1 $ $

4014 Travel Expenses for 24-hour Response Time

Emergent Survey

Each 1 $ $

4015 Survey Meter Calibration

Each 10 $ $

EST TOTAL

FOR

OPTION

YEAR

FOUR (4)

EST TOTAL FOR BASE AND ALL OPTION YEARS: $_______________________

In accordance with FAR 16.504, the guaranteed minimum value of services the Government will acquire under the contract is $10,000.00. The maximum value of services the Government will acquire under the contract for the Period of Performance and all exercised options shall not exceed $7,000,000.00.

Estimated Quantities - LINs and Sub-LINs listed herein are estimated quantities. The Government is not obligated to purchase any specified amount of services under this IDIQ, but will be obligated to make payment for all services requested and received in the quantities and of the quality requested. The Government does not guarantee or imply that any fixed number of orders/referrals for services will be placed under the resultant contract ORDERING PROCEDURES: The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amount.

Individual task orders shall be funded annually. The Contracting Officer is the only authorized individual that can place annual task orders against this contract for the estimated amount of services for the specific ordering period, and the task orders shall be issued to the contractor annually at the time each option period is exercised, if applicable.

“Evaluations of Options": For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all Quotes relative to each other and will not affect the ranking of Quotes based on price, unless, after reviewing the Quotes, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

C.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

(a) Definitions. As used in this clause—

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures. (1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts.