A0002_Attachment B_Basis for Award Evaluation Factors.pdf

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

OFFEROR SUBMISSION INSTRUCTIONS:

To assure acceptability of submitted offer associated with this solicitation, offerors shall follow the instructions contained herein. These instructions prescribe the proposal format of this Request for Proposal for Offers and the approach for development and presentation of your submission.

These instructions are designed to ensure the submission of necessary information. Offerors are required to meet all solicitation requirements, including terms and conditions, representations, and certifications. The Contracting Officer has determined there is a high probability of adequate competition in this acquisition. Interested offerors shall be solely responsible for all costs associated with this solicitation including but not limited to the preparation of proposals.

The Government plans to make an award without discussions. Therefore, each initial offer shall contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if it is determined to be necessary.

Proposal shall be (1) submitted on the forms furnished by the Government or on copies of those forms; and (2) manually signed. The person signing the proposal shall initial each erasure or change appearing on any proposal form.

Offerors shall submit proposed prices for ALL priced line items as listed in the schedule. Failure to submit proposed prices for ALL proposal items will result in the proposal being rejected as non-responsive without further consideration.

Alternate proposals will NOT be considered. The following documents shall be submitted to the Contract Specialist on the due date and time listed on the SF 1442. Electronic proposals transmitted through an electronic commerce method is limited to email. Any other means is NOT authorized under this solicitation and will NOT be accepted. The proposal shall submit one (1) electronic copy with their proposal documents in PDF; no password protected, zipped files or self-extracting files.

The electronic copy shall be stored in PDF file format. The document of the proposal shall be arranged in the following order:

1. 2nd-page of SF1442 completed and signed by the signatory authority. All blocks under section “OFFER” on page 2 of SF1442 (Item 14 thru 20C) shall be completed. Offerors shall be solely responsible for monitoring Government’s website www.sam.gov/content/opportunites for amendments to this solicitation if any and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments.

http://www.sam.gov/

2. Duly executed Bid Bond/Guarantee: Offerors shall use form SF24 Bid Bond. Bid bonds that are found noncompliant with bid guarantee requirements may result in the rejection of the proposal. See clause 52.228-1 Bid Guarantee for additional information on the compliance with bid guarantee requirements.

3. To be eligible for award, Offerors are required to be CVE SDVOSB certified. Offerors must be listed as “verified” with the Small Business Administration, available in Veteran Small Business Certification (VetCert) at Veteran Small Business Certification (sba.gov), and https://www.sam.gov and complete the ORCA. Upon request by the Government, Offerors shall submit a printout of their ORCA.

4. Acknowledgement of ALL Amendments

5. Proof VETS 4212 has been filed for 2021.

6. Provide Experience Modification Rate (EMR)

Proposals shall be submitted via email to Julius.Jones@va.gov and copied to Renardo.Hollowell@va.gov no later than the closing date and time of the solicitation. The subject of the email must include: “36C25623R0120 – 598-23-504 – Repair and Paint Red Atrium-JLM.”

It is solely the responsibility of the offeror to ensure the Government receives their proposal before or on the exact due date and time set forth in this solicitation. The government is not responsible and shall not be held liable for fax or email submissions that are not transmitted and/or received at this office by the schedule response date and time.

All inquiries about this solicitation shall be directly submitted in writing via email to the Contract Specialist: Julius.Jones@va.gov or Contracting Officer, Renardo.Hollowell@va.gov. No phone or faxed inquiry will be accepted.

Deadline for all inquiries for this solicitation is listed on the SF 1442.

Government’s responses to inquiries will be issued in the form of Amendment(s) to be posted on the same website where this solicitation is posted: www.sam.gov/content/opportunities. All interested offerors including those submitting inquiries are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.

BASIS FOR CONTRACT AWARD:

This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under FAR Part 15, Tradeoff Source Selection process. THE

GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE

https://veterans.certify.sba.gov/ https://www.sam.gov/ mailto:Julius.Jones@va.gov mailto:Renardo.Hollowell@va.gov mailto:Julius.Jones@va.gov http://www.sam.gov/content/opportunities

OFFEROR WITH THE LOWEST PRICED PROPOSAL OR HIGHEST RATED

TECHNICAL PROPOSAL.

The Government intends to evaluate proposals and award a contract without discussions.

Therefore, the offeror’s initial proposal shall contain the offeror’s best terms from a price and technical standpoint. Offerors are cautioned to submit sufficient information in the format specified in the “Offeror Submission Instructions” section of this solicitation. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revisions. There will be no public proposal opening.

A single award will be made to a Service-Disabled Veteran-Owned Small Business (SDVOSB) using best value process considering all non-price factors and allows the Government in accordance with FAR 15.101-1, to accept other than the lowest price proposal or other than the highest technically rated offer and award to the responsible offeror whose proposal conforms to the solicitation, is fair and reasonable, represents fair market value and offers the best overall value to the Government.

All evaluation factors other than cost or price, when combined, are approximately equal to cost or price.

VOLUME 1: FACTOR I - TECHNICAL/EXPERIENCE (NON-PRICE FACTOR)

DESCRIPTION OF SUB-ELEMENTS

Offers shall address the following sub-factors in narrative. Offers that do not describe each topic in enough detail or provide the requested documentation will be rated unacceptable. The total number of pages addressing submitted factors shall not exceed a total of (50) fifty pages that encompass all factors. Each attachment must contain a cover sheet with the offerors name, business address, and VA Solicitation Number.

TECHNICAL/EXPERIENCE

1.1 The Technical evaluation factors consist of four separate elements: Technical/Experience, Past Performance, Schedule, and Cost. Technical/Experience proposals will be rated either outstanding, good, acceptable, marginal, or unacceptable. Each element must be rated and then consolidated to produce and an overall rating of each factor. Those overall markings will then be assessed to determine the proposal with the best value to the government. Proposals must separately address each sub factor of each element to be considered responsive.

Rating Description

Outstanding

Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good

Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal

Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable

Proposal does not meet requirements and contains one or more deficiencies. Proposal is not awardable.

__ Strength: Any aspect of a proposal that, when judged against a stated evaluation criterion enhances the merit of the proposal or increases the probability of successful performance of the contract.

__ Weakness: A flaw in a proposal that increases the risk of unsuccessful contract performance.

__Deficiency: A material failure of a proposal to meet a government requirement or a combination of weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

1.2 TECHNICAL/EXPERIENCE – Offers shall address the following five sub-factors in narrative form. Offers that do not describe each topic in enough detail or provide the requested documentation will be rated unacceptable.

1. Provide documentation of specific projects (minimum of three) relating to interior remodeling and painting in a hospital environment; successfully completed or in progress, that was coordinated and performed by the general contractor in the last 7 years of a similar size ($100,000 to $250,000), in scope and complexity.

2. Contractor shall provide the following information for each contract/project submitted for evaluation:

a. Company Name/Address Phone number/Email Address

b. Project Title

c. Contracting Office/Government Agency (if applicable)

d. Contract Number

e. Total Contract Amount

f. Period of Performance

g. Contracting Officer (CO) name, Phone Number and Email

h. Contracting Officer’s Representative (COR) Name, Phone number, and email address

i. Brief Description of the Project /Requirements and number of personnel assigned to the project.

3. Provide a list of key personnel names (i.e., Site Superintendent, Project

Manager, [5yrs experience or more] along with a description of the individual’s experience and a list of successfully completed projects (three no more than five) of similar size, scope, and complexity (in a hospital facility or similar working conditions) within the last 5-years. Include all certifications, licenses, and specialized training such as OSHA’s 30-hour construction safety courses.

4. Contractor shall provide a detailed explanation as to how the project will be implemented and managed through completion to ensure compliance with all applicable OSHA standards.

5. Provide Experience Modification Rate (EMR)

FACTOR II: PAST PERFORMANCE (NON-PRICE FACTOR)

Past performance will be rated in accordance with FAR 15.305 utilizing Contractor Performance Assessment Reporting System (CPARS). In addition, pursuant to FAR 9.103 prescribing that purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only, the Government will perform the determination of responsibility on the apparently lowest offeror whose proposal is deemed technically acceptable. The Government’s determination of responsibility will be performed in accordance with FAR 9.1 and will include but not limited to the review of all federal excluded or debarred lists from different U.S.

departments, and from the Federal Awardee Performance and Integrity Information System (FAPIIS). Since this solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Business (SDVOSB), the Government will refer the matter to the Small Business Administration which will decide whether to issue a Certificate of Competency if the Government deems a potential SDVOSB awardee non-responsible.

FACTOR III: SCHEDULE

The Contractor shall submit to the Contracting Officer a practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing several salient features of the work (including acquiring materials, plant, and equipment). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the period.

FACTOR IV: COST

DESCRIPTION OF PRICE ELEMENTS

Offers shall provide best proposal meeting or exceeding the government requirement and performance period. Price proposals will be evaluated according to price, from lowest to highest. Price will be evaluated to ensure price reasonableness and determine availability of funds. The Government may use various price techniques and procedures to conclude a price reasonableness determination.