36C25623Q1873.pdf

A.1 COMBINED SYNOPSIS/SOLICITATION

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated on a Lowest Priced Technically Acceptable (LPTA) basis.

2. The combined synopsis/solicitation number is 36C25623Q1873.

3. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-01 (eff. 12/30/2022)

4. This requirement is Unrestricted. The North American Industry Classification System number is 541519 with a size standard of 150 Employees.

5. Place of Performance:

Panama City Beach VA Clinic 2600 Veterans Way Panama City Beach, Florida 32408

POC: TBD

Mobile VA Clinic 4444 Demetropolis Rd Mobile, AL 36619

POC: TBD

Gulf Coast Veterans Health Care System Pensacola CBOC 790 Veterans Way, Pensacola, FL 32507 Mon-Fri 7:00am- 3:30pm

POC: TBD

Eglin Airforce VA Clinic 100 Veterans Way Eglin Air Force Base, FL 32542-1038

POC: TBD

Naval Hospital Pensacola (NHP)

6000 US-90 W,

Pensacola FL 32512

POC: Ashley Bouchillon, BSN-RN, Ashley.Bouchillon@va.gov, 228-523-5207

6. Period of Performance: The period of performance shall be a base period of one (1) year and four (4) one (1) year option periods.

7. All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Derek Meyers at derek.meyers@va.gov no later than 2:00P.M. Central Time on September 25, 2023.

8. Quotes are due no later than September 27, 2023, at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contract Specialist, Derek Meyers at derek.meyers@va.gov.

APPLICABLE Provisions and Clauses:

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications –Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

36C25623Q1873

Table of Contents

SECTION B – CONTINUATION OF COMBINED SYNOPSIS-SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.225-1 BUY AMERICAN—SUPPLIES (OCT 2022)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 31

C.5 VAAR 852.211-76 LIQUIDATED DAMAGES – REIMBURSEMENT FOR DATA

BREACH COSTS (FEB 2023) ALTERNATE I (FEB 2023)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 39

C.10 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.11 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JUN 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

E.7 VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020)

SECTION B – CONTINUATION OF COMBINED SYNOPSIS-

SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Lekisha Douglas

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Delivery and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-invoice Payment

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 EA ________________

Biopoint PI License for 1 CBOC Facility - License for a single CBOC facility; including unlimited workstation licenses at the identified facility; requires VA Medical Center license :

Licenses for: Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom - Business Application Software (Perpetual License Software)

LOCAL STOCK NUMBER: S-176654

Biopoint PI Professional Services for a CBOC Facility - Biopoint application configuration; Database configuration;

Facility-specific deployment package creation for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-176658

Biopoint PI On-Site Training for a CBOC Facility - One (1) day Biopoint PI onsite deployment assistance and end user application training for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-176659

Biopoint PI Base Year Annual Support for a CBOC Facility - Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays) for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-176674

Biopoint PI Option Year 1 Annual Support for a CBOC Facility

- Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays) for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 Contract Period: Option 1 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-176675

Biopoint PI Option Year 2 Annual Support for a CBOC Facility

- Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays) for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 Contract Period: Option 2 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-176676

Biopoint PI Option Year 3 Annual Support for a CBOC Facility

- Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays) for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 Contract Period: Option 3 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-176677

Biopoint PI Option Year 4 Annual Support for a CBOC Facility

- Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET

(excluding holidays) for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 Contract Period: Option 4 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-176678

8.00 EA ________________

HP Color LaserJet Pro 4201dn Printer for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR (2 per location) PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: 4RA85F#BGJ

Biopoint BPOC License for 1 CBOC Facility License for a single CBOC facility; including unlimited workstation licenses at the identified facility; requires VA Medical Center license :

Licenses for: Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-387761

Biopoint BPOC Professional Services for a CBOC Facility Biopoint application configuration; Database configuration;

Facility-specific deployment package creation for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 (2 per station) PRINCIPAL NAICS CODE: 541519 - Other Computer Related

Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-387762

Biopoint BPOC On-Site Training for a CBOC Facility One (1) day Biopoint PI onsite deployment assistance and end user application training for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-387763

Biopoint BPOC Base Year Annual Support for a CBOC Facility Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays) for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-387764

Biopoint BPOC Option Year 1 Annual Support for a CBOC Facility Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays) for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola

6000 W. Highway 98 Pensacola, FL 32512 Contract Period: Option 1 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-387765

Biopoint BPOC Option Year 2 Annual Support for a CBOC Facility Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays) for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 Contract Period: Option 2 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-387766

Biopoint BPOC Option Year 3 Annual Support for a CBOC Facility Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays) for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 Contract Period: Option 3 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-387767

Biopoint BPOC Option Year 4 Annual Support for a CBOC Facility Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays) for:

Mobile VA Clinic, Panama City VA Clinic, Eglin AFB VA Clinic, Joint Ambulatory Care CTR and Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 Contract Period: Option 4 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: S-387768

2.00 EA ________________

HP Color LaserJet Pro 4201dn Printer for Navy Hospital Pensacola 6000 W. Highway 98 Pensacola, FL 32512 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 7A21 - IT and Telecom -

LOCAL STOCK NUMBER: 4RA85F#BGJ

GRAND TOTAL ________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO: Biloxi Veteran Affairs Medical Center 400 Veterans Avenue Biloxi, MS 39521

USA

1.00 30 Days ARO

MARK Michael W. Wood

(228) 523-8322

FOR: Michael.wood4@va.gov

0002 SHIP TO: Biloxi Veteran Affairs Medical Center 400 Veterans Avenue

MARK

FOR:

Michael W. Wood

Michael.wood4@va.gov

0003 SHIP TO: Biloxi Veteran Affairs Medical Center 400 Veterans Avenue

FOR:

Michael W. Wood

0004 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

1.00

FOR:

Michael W. Wood

0005 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

Michael W. Woods

Michael.woods4@va.gov

0006 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

MARK Michael W. Wood

FOR: (228) 523-8322

Michael.wood4@va.gov

0007 SHIP TO: Biloxi Veteran Affairs Medical Center 400 Veterans Avenue

Michael W. Wood

Micheal.wood4@va.gov

0008 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

Michael W. Wood

8.00 30 Days ARO

FOR:

See SOW for Individual Site Address.

0010 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

FOR:

Michael W. Woods

0011 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

FOR:

Michael W. Woods

0012 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

Michael W. Woods

0013 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

FOR:

Michael W. Woods

0014 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

Michael W. Woods

0015 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

FOR:

Michael W. Woods

0016 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

Michael W. Woods

0017 SHIP TO: Biloxi Veteran Affairs Medical

400 Veterans Avenue

Michael W. Woods

0018 SHIP TO: Naval Hospital Pensacola (NHP)

6000 US-90 W

POC: , BSN-RN, , 228-523-5207

Pensacola, FL 32512

2.00 30 Days ARO

FOR:

Ashley Bouchillon 228-523-5207 Ashley.Bouchillon@va.gov

B.4 STATEMENT OF WORK

1. Contracting Officer’s Representative (COR).

Name: Michael W. Wood

Section: Office of the Associate Director for Patient Care Services

SOW-Statement of WorkSaturday, September 23, 2023

Contract Number:

Task Order Number: NA

IFCAP Tracking Number: 2237#

Follow-on to Contract and Task Order Number:

If this has been bought before put the contract number or IFCAP PO# here

2. Contract Title: Biopoint Patient Identification Barcoding Point of Care (BPOC) System

3. Background: Currently the Gulf Coast utilizes BioPoint Patient Identification and Printing system from 2020 with option years 2024. The requirement out with contracting to support the Joint Ambulatory Care Center (JACC) in Pensacola FL. While The Joint Commission does not require barcoding the Institute for Safe Medication Practices have identified “Barcode Verification Best Practice” and recommends “maximize the use of barcode verification prior to medication and vaccine administration by expanding use beyond inpatient care areas.”

4. Scope. Expand automated Bar Code Medication Administration (BCMA) by Barcoding at the Point of Care (BPOC) service, maintenance, and upgrade services currently in use at the Department of Veteran Affairs (VA) Gulf Coast Veterans Health Care System (GCVHCS) Biloxi MS campus and the future service at the Pensacola Joint Ambulatory Care Center (JACC) to a

Address: 400 Veterans Ave, Biloxi MS 39531

Phone Number: (228) 523-8322

E-Mail Address: Michael.wood4@va.gov

DoD/VHA partnership with Naval Hospital Pensacola (NHP) FL for offering OR/ASOU/PACU services. The station’s requirement is safeguarding the delivery of medications and treatments by improving the patient identificatation system through barcoding at the point of care. The service provided shall be performed in such a manner as to assure the safety and welfare of patients, by mirroring the service contract at Biloxi and the JACC, maintaining a single vendor and system to prevent compatibility issues or safety concerns as we expand to operating and inpatient settings to the NHP FL. The system must provide uninterrupted service across outpatient treatment center patient populations to those receiving operative services in Pensacola FL.

The service provider must provide version upgrades including new features and enhanced functionality, upgrade installation assistance, upgrade installation documentation, and telephone customer support from 0700-1900 CST. Upgrades including new features and enhanced functionality to include any enhancements to the lists and views, custom warnings, and reports.

Software application shall interface with VISTA.

The service must match the current requirements provide at the Biloxi Campus and the JACC:

a) The Contractor is responsible for managing the following in accordance with manufacturer's specifications:

(1) APPLICATION ENVIRONMENT: To include but not limited to Application version upgrades including new features and enhanced functionality

(2) System management utilities

(3) Uploading software updates

(4) Telephone support

(5) Upgrade of installation documentation

b) OPERATIONAL UPTIME REQUIREMENTS: With the exclusion of internal network, server, or computer outages the BioPoint Software system shall be operable and available for use 95% of the normal operating hours of the equipment as detailed in paragraph c., HOURS OF COVERAGE. Downtime shall be computed from notification of problem during normal work hours. Scheduled maintenance shall be excluded from downtime. (Normal work hours for this contract are defined as follows:

0700 - 1900 CST, Monday through Friday, excluding Federal Recognized Holidays).

Operational Uptime shall be computed during a month-long period. Repeated failure to meet this requirement can subject the contractor to DEFAULT action. Downtime due to failure of VA to meet its responsibilities in system maintenance shall not be counted.

c) Hours of Coverage:

(1) Normal hours of coverage for this contract will be 0700 to 1900 CST, Monday through Friday excluding the following Federal Recognized Holidays.

Federal Recognized Holidays are:

(a) New Year's Day January 1

(b) Martin Luther King's Birthday Third Monday in January

(c) President's Birthday Third Monday in February

(d) Memorial Day Last Monday in May

(e) Juneteenth June 19th

(f) Independence Day July 4

(g) Labor Day First Monday in September

(h) Columbus Day Second Monday in October

(i) Veterans Day November 11

(j) Thanksgiving Day Fourth Thursday in November

(k) Christmas December 25

(l) Holidays designated by Presidential Executive Order.

d) Emergency Support Service:

(1) Response Time: Contractor's FSE must respond with a phone call to the designee within four (4) hours after receipt of telephoned notification. This unscheduled maintenance may include both telephone support and software support. This includes applications support, making modifications of the system configuration, downloading patient image files, running remote diagnostics of the system hardware and network, and providing applications support with simultaneous telephone conversations.

(2) Parts: Not Applicable

e) REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The

Contractor shall immediately, but no later than 48 (forty-eight) consecutive hours after discovery, notify the CO and designee (ln writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and designee with a written estimate of the cost to make necessary repairs.

f) Software Support: The Contractor shall provide the VA with software upgrades and updates as released by the manufacturer. Updates shall include all modifications, corrections, and enhancements to software applications that the manufacturer makes available to its customers. Updates shall include mandatory updates (mandated by the manufacturer or to comply with changes in federal or state laws and regulations

5. Specifications/Characteristics:

The station requires a barcoding system providing bar coding medication administration and identification which integrates with Veterans Health Information Systems and Technology Architecture (VistA), and prints wristbands at the point of care. The system must mirror and integrate with the current service provided at Biloxi MS, campus of the GCVHCS and the JACC, currently provided by BioPoint. Specifically the system shall:

• Provide a software application designed specifically to enhance the level of patient safety

• Supply configurable wristband designs for each care area or facility need.

• Offer the ability to quickly match patients for clinical care and procedure tracking.

• Provide the ability to print full color patient photos directly on wristbands and labels.

• Provide the capability to sync existing photos Vista or other photo repositories.

• Must provide barcodes easily configured to meet medication tracking, therapy tracking, and data transfer into peripheral devices.

• Shall ensure the identification quickly and easily identify the right patients for the right procedures and medications.

• Provide a service that creates a library of clinical warnings specific to your facility for printing on patient wristbands or labels.

• Shall configure identifications that eliminate the need for multiple patient wristbands or indicators.

• Minimum technical specs must be provided to meet the requirements of the GCVHCC

6. Places Of Performance:

Panama City Beach VA Clinic

2600 Veterans Way

Panama City Beach, Florida 32408

POC: TBD

Mobile VA Clinic

4444 Demetropolis Rd

Mobile, AL 36619

Gulf Coast Veterans Health Care System

Pensacola CBOC

790 Veterans Way, Pensacola, FL 32507

Mon-Fri 7:00am- 3:30pm

Eglin Airforce VA Clinic

100 Veterans Way

Eglin Air Force Base, FL 32542-1038

Naval Hospital Pensacola (NHP)

6000 US-90 W,

Pensacola FL 32512

POC: Ashley Bouchillon, BSN-RN, Ashley.Bouchillon@va.gov, 228-523-5207

7 Delivery.

Attn: Michael W. Wood (COR)/BIOMED Bill Noernberg

Ashley Bouchillon

Biloxi VA Medical Center

Warehouse Building 26

400 Veterans Avenue

Biloxi, MS 39531 mailto:Ashley.Bouchillon@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.225-1 BUY AMERICAN—SUPPLIES (OCT 2022)

(a) Definitions. As used in this clause—

Commercially available off-the-shelf (COTS) item—(1) Means any item of supply (including construction material) that is—

(i) A commercial product (as defined in paragraph (1) of the definition of ‘‘commercial product’’ at Federal Acquisition Regulation (FAR) 2.101;

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

Component means an article, material, or supply incorporated directly into an end product.

Cost of components means—

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product.

Critical component means a component that is mined, produced, or manufactured in the United States and deemed critical to the U.S. supply chain. The list of critical components is at

FAR 25.105.

Domestic end product means—

(1) For an end product that does not consist wholly or predominantly of iron or steel or a combination of both—

(i) An unmanufactured end product mined or produced in the United States;

(ii) An end product manufactured in the United States, if—

(A) The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic.

Components of unknown origin are treated as foreign. Scrap generated, collected, and prepared for processing in the United States is considered domestic; or

(B) The end product is a COTS item; or

(2) For an end product that consists wholly or predominantly of iron or steel or a combination of both, an end product manufactured in the United States, if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all the components used in the end product. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the end product and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the end product contains multiple components, the cost of all the materials used in such end product is calculated in accordance with the definition of ‘‘cost of components’’.

End product means those articles, materials, and supplies to be acquired under the contract for public use.

Fastener means a hardware device that mechanically joins or affixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.

Foreign end product means an end product other than a domestic end product.

Foreign iron and steel means iron or steel products not produced in the United States.

Produced in the United States means that all manufacturing processes of the iron or steel must take place in the United States, from the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives. The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign.

Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners.

Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements.

United States means the 50 States, the District of Columbia, and outlying areas.

(b) 41 U.S.C. chapter 83, Buy American, provides a preference for domestic end products for supplies acquired for use in the United States. In accordance with 41 U.S.C. 1907, the domestic content test of the Buy American statute is waived for an end product that is a COTS item (see 12.505(a)(1)), except that for an end product that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the end product, excluding COTS fasteners.

(c) Offerors may obtain from the Contracting Officer a list of foreign articles that the Contracting Officer will treat as domestic for this contract.

(d) The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the solicitation entitled "Buy American Certificate."

Alternate I (OCT 2022). As prescribed in 25.1101(a)(1)(ii) substitute the following sentence for the first sentence of paragraph (1)(ii)(A) of the definition of ‘‘domestic end product’’ in paragraph (a): (A) The cost of its components mined, produced, or manufactured in the United States exceeds ___ percent of the cost of all its components. [Contracting officer to insert the percentage.]

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed one (1) year.

(End of Clause)

C.5 VAAR 852.211-76 LIQUIDATED DAMAGES – REIMBURSEMENT FOR

DATA BREACH COSTS (FEB 2023) ALTERNATE I (FEB 2023)

(a) Definition. As used in this clause, ‘‘contract’’ means any contract, agreement, order or other instrument and encompasses the definition set forth in FAR 2.101.

(b) Non-disclosure requirements. As a condition of performance under a contract, order, agreement, or other instrument that requires access to sensitive personal information as defined in VAAR 802.101, the following is expressly required—

(1) The Contractor, subcontractor, their employees or business associates shall not, directly or through an affiliate or employee of the Contractor, subcontractor, or business associate, disclose sensitive personal information to any other person unless the disclosure is lawful and is expressly permitted under the…