36C25623Q0429.pdf

36C25623Q0429

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information:

Document Type:

Solicitation Number:

Posted Date:

Questions Due Date:

Response Due Date:

Product/Service Code:

Set Aside:

NAICS Code:

Size Standard:

Point of Contact:

Combined Solicitation/Synopsis 36C25623Q0429 March 14, 2023 March 17, 2023 March 22, 2023 / 12:00PM (CST) Small Business 334310 750 employees Kristi Riley – Email: Kristi.riley@va.gov

Contracting Office Address:

Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Rd., Ste. 750 Houston, TX 77056

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” in conjunction with FAR Part 13.5 for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

a quote is being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01, 12-30-2022. This solicitation is being issued as a Small Business Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334310, with a size standard of 750 employees.

The FSC/PSC is 5830.

Contractor is required to be actively registered in the System for Award Management (SAM). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify active registration status. The Department of Veterans Affairs (VA), South Central VA Health Care Network (VISN 16) G.V. (Sonny) Montgomery VA mailto:Kristi.riley@va.gov

Medical Center located at 1500 E. Woodrow Wilson Ave., Jackson, MS 39216 is seeking to purchase a Portable Audiovisual Conference/Presentation System, have the components assembled and wired appropriately, and placed in ruggedized and moveable containers.

See B.2 Price/Cost Schedule / B.4 Statement of Work (SOW) pgs. 4 through 16 of this document for details of the Government’s requirement.

(End of Provision)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Company Name: _____________________ Address: _____________________

POC: ____________________

Phone#: ___________________________ Email: _____________________

UEI: ____________________

Tax ID#: _____________________

b. GOVERNMENT: Contracting Officer 36C256 Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon receipt and acceptance by the Government

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NO.

DESCRIPTION OF

SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

0001 1.00 EA ____________ __________

Portable Audiovisual Conference System: Extron DMP 128 Plus C - 12x8 ProDSP Digital Matrix Processor PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne MANUFACTURER PART NUMBER (MPN): 60-1512-01 or equal

0002 3.00 EA ____________ __________

Extron DPT T HD2 4K 230 - DTP Transmitter for HDMI PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne MANUFACTURER PART NUMBER (MPN): 60-1491-12 or equal

0003 1.00 EA ____________ __________

Extron PI 140 High Power Injector PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne MANUFACTURER PART NUMBER (MPN): 60-1361-01 or equal

0004 1.00 EA ____________ __________

Extron TLP Pro 725M - Wall Mount Touchlink Pro Touchpanel PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne MANUFACTURER PART NUMBER (MPN): 60-1563-02 or equal

0005 1.00 EA ____________ __________

Extron Recessed Wall Mount Kit PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne MANUFACTURER PART NUMBER (MPN): 70-1141-23 or equal

0006 1.00 EA ____________ __________

Extron IPCP Pro 250 - IP Link Pro Control Processor PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne MANUFACTURER PART NUMBER (MPN): 60-1429-01 or equal

0007 1.00 EA ____________ __________

Extron MediaPort 200 - HDMI and Audio to USB Scaling Bridge

Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne MANUFACTURER PART NUMBER (MPN): 60-1488-01 or equal

0008 1.00 EA ____________ __________

Extron DTP CrossPoint 84 - 8x4 Scaling Presentation Matrix Switchers PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne MANUFACTURER PART NUMBER (MPN): 60-1368-01 or equal

0009 6.00 EA ____________ __________

Extron XTP DTP 24 Series 24/150 - Twisted Pair Cables PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne MANUFACTURER PART NUMBER (MPN): 26-702-150 or equal

0010 6.00 EA ____________ __________

Extron XTP DTP 24 Series 24/75 - Twisted Pair Cables PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne MANUFACTURER PART NUMBER (MPN): 26-702-75 or equal

0011 3.00 EA ____________ __________

10,000 ANSI/11.250 ISO Lumens Digital Projector PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and

Public Address Systems, Except Airborne

0012 3.00 EA ____________ __________

Ultra-Short Throw Lens for Digital Projector PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0013 3.00 EA ____________ __________

Projector Stand PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0014 3.00 EA ____________ __________

Rear Projections Screen PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0015 2.00 EA ____________ __________

Quad Channel Digital Wireless Receiver PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0016 4.00 EA ____________ __________

Handheld Wireless Microphone Transmitter PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0017 4.00 EA ____________ __________

Wireless Bodypack Transmitter PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and

0018 3.00 EA ____________ __________

Earset Headworn Microphone PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0019 3.00 EA ____________ __________

Cardioid Lavalier Microphone PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and

0020 1.00 EA ____________ __________

Battery Charger for Wireless Microphones and Transmitters

Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

LOCAL STOCK NUMBER: 218.

0021 1.00 EA ____________ __________

Wireless Presentation Gateway PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and

0022 2.00 EA ____________ __________

Aluminum Tripod with Rising Center Column for PTZ Camera

Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0023 2.00 EA ____________ __________

HDMI/IP PTZ Camera with POE PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0024 1.00 EA ____________ __________

Professional USB Device/Hub for AV System Connection PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and

Public Address Systems, Except Airborne

0025 1.00 EA ____________ __________

Controllable Power Conditioner with 8 outlets PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0026 4.00 EA ____________ __________

10" Powered PA with Bluetooth PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0027 4.00 EA ____________ __________

Gas Assist Tripod Stand (for PAs) PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0028 2.00 EA ____________ __________

Microphone Stand with Weighted Base PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0029 10.00 EA ____________ __________

50ft Pro-Audio XLR Male to XLR Female Cable PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0030 1.00 EA ____________ __________

Eight-Port 1GB Unmanaged Switch PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and

0031 4.00 EA ____________ __________

Heavy Duty and Ruggedized Containers w/ Locking Casters PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0032 2.00 EA ____________ __________

Rack Units with Shelf and Drawers PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

0033 1.00 YR ____________ __________

Wiring and Building the Presentation System. Delivery and Training PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 5830 - Intercommunication and Public Address Systems, Except Airborne

GRAND

TOTAL

B.3 STATEMENT OF WORK

A. GENERAL INFORMATION

1. Scope of Work:

The South-Central VA Health Care Network (VISN 16) is requesting a brand name or equal portable audiovisual conference/presentation system. The general scope of this project is to purchase electronic components, have those components assembled and wired appropriately, and placed in ruggedized and moveable containers. Additionally, the vendor would provide training, maintenance and troubleshooting of the components within the system.

The requirement is for a portable audiovisual conference/presentation system that meets the following general needs:

• Shall allow for display to three separate screens independently of each other (or in tandem)

• The system must allow for full participation of virtual participants (using MS Teams, WebEx, or Zoom) (as a presenter or an attendee)

• Projectors for the system shall be short throw and rear projection capable.

• The projection screens should allow for rear projection.

• The wireless audio system should allow for at least six wireless transmitting devices

• Where practical, the elements of the system will be mounted and placed in heavy duty and ruggedized containers for safe storage and shipment (while still allowing for access)

• The system will be completely operated by a touch panel or tablet PC.

The Portable Audiovisual Conference/Presentation System will deliver professional and educational information to VA (Department of Veterans Affairs) employees. This system will be a flexible and engaging communication system. The Contractor shall provide all products listed as follows:

a. Extron DMP 128 Plus C - 12x8 ProDSP Digital Matrix Processor or Equivalent

b. Extron DPT T HD2 4K 230 – DTP Transmitter for HDMI with Input Loop- Through or Equivalent

c. Extron PI 140 High Power Injector or Equivalent

d. Extron TLP Pro 725M – Wall Mount Touchlink Pro Touchpanel or Equivalent

e. Extron Recessed Wall Mount Kit or Equivalent

f. Extron IPCP Pro 250 – IP Link Pro Control Processor or Equivalent

g. Extron DTP T HD2 4K 230 – DTP Transmitter for HDMI with Input Loop-

Through or Equivalent

h. Extron MediaPort 200 – HDMI and Audio to USB Scaling Bridge or

Equivalent Extron DTP CrossPoint 84 – 8x4 Scaling Presentation Matrix Switchers with DTP Extension or Equivalent

i. Extron XTP DTP 24 Series 24/150 – Precision-terminated Shielded Twisted Pair Cables or Equivalent

j. Extron XTP DTP 24 Series 24/75 – Precision-terminated Shielded Twisted Pair Cables or Equivalent

k. 10,000 ANSI/11.250 ISO Lumens Digital Projectors to meet or exceed the following salient characteristics:

• 1920x1200 pixel native display

• 16:10 Aspect Ratio

• Includes CVI, DisplayPort, HDMI 1.4b, 3G-SDI, VGA (Analog

RGB), VGA Monitor Out, Component Video, HDBaseT (for LAN) Connections.

• HDBaseT connection to support reception of uncompressed High Definition Video over standard Cat5e/6 LAN cable.

• Sealed Optics

• Addressable IR Remote Control

• Supports 1080p (24Hz, 25Hz, 30Hz, 50Hz, 60Hz), 1080i

(50Hz, 60Hz), and 720p (50, 60Hz) HDTV formats

• The projector should be able to be controlled via Crestron

RoomView, PJLink Class 1, LAN, RS-232, and AMX.

• The projector should be powered by 100-140VAC 50/60Hz single phase

l. Ultra-Short Throw Lens for the Digital Projector to meet or exceed the following salient characteristics:

• 0.38:1 lens throw ratio

• All-glass lenses

m. Projector Stand to meet or exceed the following characteristics:

• Supports up to 100 pounds

• 17” x 25” shelf

• Legs should telescope to allow for height changes

n. Rear Projections Screen to meet or exceed the following salient characteristics:

• At least 92” viewable width

• 16:10 aspect ratio

• Texture-less screen surface

• Screen should not induce color shift

• The screen frame should be heavy duty, foldable and portable

o. Quad Channel Digital Wireless Receiver to meet or exceed the following characteristics:

• Wide MHz tuning range

• Antenna and spectrum options

• Compatible with Handheld Wireless Microphone Transmitter and Wireless Bodypack Transmitters listed below.

p. Handheld Wireless Microphone Transmitter to meet or exceed the following characteristics:

• Standard and High Density Transmission Modes

• Backlit LCD for menu and controls

• AA or lithium-ion rechargeable batteries

• External contacts for docked charging

• Compatible with Quad Channel Digital Wireless Receiver

(above)

q. Wireless Bodypack Transmitter to meet or exceed the following characteristics:

• Standard and High Density Transmission Modes

• Allows for TA4 and LEMO3 connectors

• AA or lithium-ion rechargeable batteries

• External contacts for docked charging

• Compatible with Quad Channel Digital Wireless Receiver

(above)

r. Earset Headworn Microphone to meet or exceed the following characteristics:

• Headworn omnidirectional microphone that delivers exceptional speech clarity and plosive protection.

• Embedded technology to stop RF interference

• Includes windscreens and pouch

• Compatible with Wireless Bodypack Transmitter above.

s. Cardioid Lavalier Microphone to meet or exceed the following characteristics:

• Cardioid lavalier microphone with interchangeable condenser.

• Wide dynamic range and frequency response.

• Embedded technology to stop RF interference

• Includes windscreens, dual tie clip, and pouch

• Compatible with Wireless Bodypack Transmitter above

t. Battery Charger for Wireless Microphones and Transmitters

u. Wireless Presentation Gateway to meet or exceed the following salient characteristics:

• Connects to PC, Mac, iOS, Android, and Chrome OS devices

• Full and Multi-Presenter Modes

• Screen Mirroring via LAN or WiFi with built-in antenna

• Power over Ethernet, HDMI and Analog Audio Output

• USB Keyboard, Mouse and Annotation Control

v. Aluminum Tripod with Rising Center Column for PTZ Camera

w. HDMI/IP PTZ Camera with POE to meet or exceed the following salient characteristics:

• 1080p60 HDMI/IP Camera

• 30x Optical Zoom, 8x Digital Zoom

• Minimum 1 / 2.7” 2.07MP CMOS Senor

• RS-232, VISCA, Pelco-P/D Serial Control

x. The system must also be able to interact with virtual participants through the use of Microsoft Teams, Webex, or Zoom through a government-supplied computer. Professional USB Device/Hub for AV System Connection to Government-Supplied Laptop to meet or exceed the salient following characteristics:

• Connect BMA CTH, cameras, and display options to PC or laptop with a single USB cable

• Combines mic and camera options with a single USB connection

• USB 3.0 or 2.0 compatibility with at least 4 USB 2.0 ports and 2 USB 3.0 ports

• Support DVI, HDMI, VGA and USB 3.0, Gigabit Ethernet and Audio Mic in and Line Out

y. Controllable Power Conditioner with 8 outlets to meet or exceed the following salient characteristics:

• 15 amp power controller with Linear Noise Filtration, Automatic Voltage Monitoring and Catastrophic Surge Protection

• Eight individually controllable rear panel outlets

z. 10” Powered PA with Bluetooth to meet or exceed the following salient characteristics:

• 650W Power Rating (Continuous)

• 1300W Power Rating (Peak)

• 60 – 20,000 Hz Frequency Response

• 100 degree x 60 degree Coverage Pattern

aa. Gas Assist Tripod Stand (for PAs) to meet or exceed the following salient characteristics:

• Lift-Assist Aluminum Tripod Speaker Stand

• 3’8” – 6’7” in Height

bb. Microphone Stand with Weighted Base to meet or exceed the following salient characteristics:

• 36” minimum height and 65” max height

• 12” weighted base

• Single-Hand Height Adjustment

cc. 50ft Pro-Audio XLR Male to XLR Female Cable

dd. Eight-Port 1GB Unmanaged Switch to meet or exceed the following salient characteristics:

• 8 Gigabit Ethernet ports

• Simple Plug-and-Play Setup

• Rack Mountable

ee. All non-rack-mountable equipment will be provided housed in heavy duty and ruggedized containers that moveable (by two people) containers (locking casters)

ff. The Vendor will install and wire rack-mountable items and have those components installed in heavy duty and ruggedized containers that are moveable (by two people) by lockable casters

gg. The Vendor will provide training (at least eight hours) during the normal working day (8 a.m. – 4:30 p.m. CST) on the assembly and use of the Portable Audiovisual Conference/Presentation System.

hh. The Vendor will provide a manufacturer’s warranty for all products per industry standard for the scope of this contract.

ii. The Vendor will provide off-site technical and user support for the Portable Audiovisual Conference/Presentation System for one year per the manufacturer’s warranty.

jj. The system will be delivered to the government by April 28, 2023.

2. Project Overview

a. Inventory: The VA will adhere to its property inventory management processes. The products will be received by VISN16. Vendor will work within VA’s inventory management guidelines.

b. Manufacturing Requirements: This specification establishes the minimum requirements for the acquisition and installation of a complete and usable system. All products will be commercial grade for commercial use. All product and components will be new. Refurbished products will not be accepted.

2. Performance Period: The period of performance is TBD.

3. Place of Performance: G.V. (Sonny) Montgomery VA Medical Center in Jackson, MS.

4. Performance Based Contract Management:

• The Contractor shall assign an Account Manager who will serve as the point of contact throughout the duration of contract performance. The contractor shall also designate an alternate Account Manager who will serve as the POC when the Account Manager is not available (illness, vacation, training, etc.).

• The VA will assign a Contracting Officer who will be the only individual authorized to effect changes in the contract.

• Invoicing: Invoices for products shall be submitted upon delivery and acceptance. Invoice for license, support and maintenance is payable at the start of the term and will be submitted upon entitlement. Invoices for services performed shall be submitted monthly in arrears.

• All invoicing by the Contractor will be submitted electronically to: VA Financial Service Center, 149971, Austin, TX 78714- 9971.

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until a contract is awarded, a Purchase Order number has been issued to the contractor, and the VA POC has conducted a kick- off meeting or has advised the contractor that a kick-off meeting is waived.

C. GENERAL INFORMATION & REQUIREMENTS

1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and together with associated sub milestone dates. The contractor's subtask structure shall be reflected in the proposal.

2. All written deliverables will be phrased in layperson language. Statistical and other technical terminology will not be used without providing a glossary of terms.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED

DELIVERABLES

1. The Vendor will coordinate delivery and installation of items with VA’s identified

POC.

2. Installation hours are to be accomplished between 8:00 a.m. and 4:00 p.m.

Monday thru Friday.

3. Delivery costs must be included in the Vendor's bid quote in its entirety.

4. All services shall be installed by certified technicians in accordance with manufacturer's recommended installation instructions.

5. A punch list walk-through shall be performed by the VISN16 POC and the Vendor

(or his representative). Items on the punch list shall be noted and a response for completion time (expected date of completion) of each item shall be provided from the Vendor.

6. The Vendor will provide all labor and parts to run, connect, and configure all cables (Coaxial, ethernet, power, etc.). It is incumbent on the Vendor to determine all necessary items to complete the installation.

7. The VA will supply a disposal location for waste.

8. The VA will supply restroom facilities for the delivery crew.

E. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer (CO). A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

F. REPORTING REQUIREMENTS

The contractor will report on progress of technical installation and training.

G. TRAVEL

Contractor travel expenses will not be covered as a part of this SOW.

H. GOVERNMENT RESPONSIBILITIES

VA Police will issue photo identification badges directly to contractors’ and sub-contractors’ superintendents and foremen (when required). These ID badges must be worn by these individuals at all times while on VA property. VA shall provide access into areas needed to perform the duties of this contract.

I. CONTRACTOR EXPERIENCE REQUIREMENTS – KEY PERSONNEL

Contractor’s Past and Present Performance will be reviewed by the Contracting Officer (CO) and Contract Officer’s Representative (COR). This survey will be documentation of the contractor acceptable or unacceptable performance during the contract period.

1. Contractor Responsibilities

The contractor will be responsible for the actions of all individuals provided to work for the VA under this contract. In the event that damages arise from work performed by contractor provided personnel, under the auspices of this contract, the contractor will be responsible for all resources necessary to remedy the incident.

2. Government Responsibilities

VA shall provide access into areas needed to perform the duties of this contract.

J. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables and all associated working papers and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the Government POC at the conclusion of the task order.

2. The Government POC will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the Government POC for response.

3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Government POC.

(End of Statement of Work)

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR Number Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

DEC 2022

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

DEC 2022

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS

NOV 2021

C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.3 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE

MANUALS (NOV 2018)

The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per CLIN(s)

. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required.

(End of Clause)

C.4 VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020)

(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

C.5 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business status and their proposed use of eligible service-disabled veteran-owned small businesses (SDVOSBs) and veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible service-disabled veteran-owned small businesses offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor.

To receive credit, an offeror must be registered and verified in the Vendor Information Pages (VIP) database.

(c) Non-Veteran offerors proposing to use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VIP database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

C.6 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses (SDVOSBs) or veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215–70, Service-Disabled Veteran-Owned and Veteran- Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020) The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.9 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

(a) Supplies and equipment. Rejected goods will be held subject to Contractor’s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor’s address at the Contractor’s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.

(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products.

C.10 VAAR 852.246-73 NONCOMPLIANCE WITH PACKAGING, PACKING

AND/OR MARKING REQUIREMENTS (OCT 2018)

Failure to comply with the packaging, packing and/or marking requirements indicated herein, or incorporated herein by reference, may result in rejection of the merchandise and request for replacement or repackaging, repacking, and/or marking. The Government reserves the right, without obtaining authority from the Contractor, to perform the required repackaging, repacking, and/or marking services and charge the Contractor at the actual cost to the Government for the same or have the required repackaging, repacking, and/or marking services performed commercially under Government order and charge the Contractor at the invoice rate. In connection with any discount offered, time will be computed from the date of completion of such repackaging, repacking and/or marking services.

(End of Clause)

C.11 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

Shipment of deliverable items, other than reports, shall be to:

Department of Veterans Affairs G.V. (Sonny) Montgomery VA Medical Center 1500 E. Woodrow Wilson Ave.

Jackson, MS 39216

(End of Clause)

C.12 VAAR 852.247-72 MARKING DELIVERABLES (OCT 2018)

(a) The contract number shall be placed on or adjacent to all exterior mailing or shipping labels of deliverable items called for by the contract.

(b) Mark deliverables, except reports, for: Matthew Gowan

(End of Clause)

C.13 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of Addendum to 52.212-4)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

Intentionally Left Blank

SECTION E - SOLICITATION PROVISIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR Number Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING AUG 2020

52.211-6 BRAND NAME OR EQUAL AUG 1999

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

NOV 2021

52.214-21 DESCRIPTIVE LITERATURE APR 2002

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION

JUN 2020

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror Representations and Certifications– Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it ‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument https://www.sam.gov/ resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will’’ in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services.

The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does’’ in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will’’ in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does’’ in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of Addendum to 52.212-1)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation on the basis of the Lowest Priced Technically Acceptable (LPTA) responsible vendor whose quote, conforming to the solicitation, meets or exceeds the acceptable standards for non-cost factors. All quoters must have a current registration in the System for Award Management to be considered responsive. Since this solicitation is Lowest Price Technically Acceptable (LPTA), the evaluation board will begin by reviewing the lowest priced quote. If the board determines that this quote is technically acceptable (including solicitation specifications), no other quotes will be reviewed.

This quote will have been deemed technically acceptable with the lowest price, so for this reason the award will be made based on FAR guidance.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically…