36C25623Q0021.docx

SUBJECT*

Notice of Intent to Sole Source Roche IHC-Special Stain Reagents to Roche Diagnostics

GENERAL INFORMATION

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

PO BOX 69004

ALEXANDRIA LA 71306-9004

POINT OF CONTACT*

Contract Specialist Shannon L. West shannon.west1@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

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Special Notice Special Notice

DESCRIPTION

Special Notice

NOTICE OF INTENT TO AWARD SOLE SOURCE

I. The Department of Veterans Affairs, Network Contracting Office 16, Alexandria VA Healthcare Systems (AVHCS) located at 2495 Shreveport Hwy 71 North, Pineville, LA 71360 hereby provides notice of its intent to award a sole-source, firm-fixed-price contract to Roche Diagnostics Corporations, 915 Hauge Road, Indianapolis, IN 46256. The contractor shall provide Immuno Histo Chemical and Special Stain Reagents for the Southeast Louisiana Veterans Health Care System (SLVHCS), Pathology and Laboratory Medicine Service Anatomic Pathology Section, Room 4F139, 2400 Canal St, New Orleans, LA 70119. The period of performance for contract award will be from October 1, 2022 through September 30, 2023.

II. The North American Industry Classification (NAICS) code for this acquisition is 325413 Other Electronic and Precision Equipment Repair and Maintenance (SBA Size Standard 1250 Employees).

III. This purchase will be made under Simplified Acquisition Procedures and Other than Full and Open Competition, as authorized by FAR 6.302-1 and in accordance with FAR 13.106-1(b).

IV. The anticipated award date is October 15, 2022. The Government intends to award a Firm-Fixed-Price contract.

V. Please note that this is not a request for competitive quotes and is being posted for informational purposes only. Interested contractors, in addition shall provide the following information as an attachment to your response:

1. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services under the same or related NAICS codes.

2. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services that are registered under the same or a related NAICS code with the Center for Veterans Enterprise (CVE); Provide the certification type (SDVOSB/VOSB), Federal Identification Number, and state of incorporation for each.

3. Do you plan on responding to a solicitation for this requirement with a Joint Venture utilizing multiple owned companies as majority or non-majority owner?

Yes ___No ___ If yes, please identify which companies you are considering a Joint Venture and the ownership of each company.

4. Do you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.

5. Is the contractor a Roche Diagnostics Corporations authorize vendor with certified technicians to meet all government requirements and objectives? Contractor shall attach authorization letter to be viewed by the government to be considered as part of the Market Research and responsive to this Special notice.

6. Does the Contractor possess the capability to obtain Immuno Histo Chemical and Special Stain Reagents? Contractor shall attach authorization letter to be viewed by the government to be considered as part of the Market Research and responsive to this Specialnotice.

7. Does the Contractor possess all license/certification for Medtronic Stealth Station S7proprietary service materials? Contractor shall attach license/certification to be viewed by the government to be considered as part of the Market Research and responsive to this Special notice.

VI. Interested parties shall identify their interests and capability to respond to this requirement within five (05) calendar days of the publication of this notice. Any response to this notice shall show clear and convincing evidence that competition would be advantageous to the Government.

Interested parties shall submit clear evidence with the capability to meet government requirement. To include but not limited to:

1. The contractor shall provide Immuno Histo Chemical and Special Stain reagents and supplies listed in Appendix A for the Southeast Louisiana Veterans Health Care System (SLVHCS), Pathology and Laboratory Medicine Service Anatomic Pathology Section, Room 4F139, 2400 Canal St, New Orleans, LA 70119.

Special Notice VII. Questions regarding this notice should be sent to Contracting Specialist Shannon West no later than October 7, 2022 by 10:00am (CST) at Shannon.west1@va.gov .

Page 1 of Statement of Work

Roche IHC and Special Stain Reagents Southeast Louisiana Veterans Health Care System New Orleans, LA

1. PURPOSE

1.1. The overall purpose is to provide ImmunoHistoChemical and Special Stain Reagents for the Southeast Louisiana Veterans Health Care System (SLVHCS), Pathology and Laboratory Medicine Service Anatomic Pathology Section, Room 4F139, 2400 Canal St, New Orleans, LA 70119. The reagents are required to perform specialized diagnostic stains on patient tissue samples and must meet stringent quality control and compliance standards

2. SCOPE

2.1. The Contractor shall be able to provide all reagents listed in Appendix A reagent list.

2.2. Ordering of reagents will be done on an as need basis with shipments delivered within at least 5 business days. No minimum or maximum threshold will be in place. The Anatomic Supervisor will place the order with Roche based on reagent usage and need.

2.3. All products must meet all salient characteristics defined in this section.

2.4. All reagents must meet manufacturers and VA specifications.

2.5. The Contractor shall perform to the standards in this contract.

2.6. SALIENT CHARACTERISTICS

2.6.1 Immuno Histo Chemical Stain and Special Stainer reagents for the Roche IHC and Special stainer:

Roche Ventana BenchMark Ultra IHC instrument and Ventana BenchMark Special Stainer instrument

· The contractor shall provide the Immuno Histo Chemical and Special Stain reagents and supplies listed in Appendix A Reagent list for the SLVHCS Anatomic Pathology Section of PLMS.

· Reagents will be ordered on an as need quantity and delivery basis for the duration of the contract.

· The quantity and type of reagents purchased cannot be predicted and is based on mission requirements during the performance period.

· All the reagents shall be prepackaged and ready for use.

· These items shall be of the highest quality, sensitivity and tested to assure precision and accuracy.

· Expiration dates must be clearly marked on all reagent containers and no shorter than 9 months out.

· Instrument modification due to unexpected changes in formulation of the reagents shall be at the expense of the contractor. The contractor shall state the open date stability for the reagents for both room temperature and refrigeration.

· The contractor shall notify the Anatomic Pathology supervisor of the expected shipment date of reagents.

· The contractor shall pay all shipping and handling fees for supplies.

· The contractor shall package reagents in such a manner as to insure the correct temperature and condition of the reagents during transport.

· The contractor shall explain their policy on replacement of unsuitable or damaged products or products shipped in error.

· The contractor shall supply all Safety Data Sheets for their proposed reagents.

· The contractor shall inform the Anatomic Pathology Supervisor of any reagent recalls or bulletins due to product unavailability due to manufacturing issues. Replacement of recalled reagents will be included.

· Alert/Notifications of any delays in shipment as well as any or all technical advisory/recall/alerts, prior to or simultaneously with filed alerts should be forwarded to the Anatomic Pathology Supervisor

· The contractor shall provide their plan for product availability if supplies/products become scarce or unavailable.

· Vendor shall provide a VA acceptable itemized shipment list for all items shipped with each shipment.

· Vendor shall submit an itemized invoice through the Tungsten VA Electronic Invoice Presentation and Payment System.

2.7. DELIVERY

2.7.1. Delivery of reagents will be on an as needed basis. First delivery should be possible by October 15,2022.

2.7.2. Contractor shall deliver all reagents acceptably packaged to the Southeast Louisiana Veterans Health Care System (SLVHCS) warehouse at 2400 Canal St, New Orleans, LA 70119, Room 4F139, entrance on Tulane Avenue.

3. INSPECTION AND ACCEPTANCE:

3.1. The COR shall ensure all items are satisfactory prior to acceptance. Communication regarding items received in unacceptable condition will be handled by the Supervisor of Anatomic Pathology. The COR will be the next level to address disagreements on replacement/reimbursement of unacceptable reagents. Finally, unresolved disputes through the prior steps shall be resolved by the Contracting Officer.

4. DELIVERY/STORAGE REQUIREMENTS

4.1. Deliver reagent materials to job in manufacturer's original sealed containers with brand name marked thereon.

4.2. Package to prevent damage or deterioration during shipment, handling, and storage.

4.3. Store products in dry condition inside enclosed facilities according to temperature needs.

4.4. Delivery dates will be communicated when products orders are placed.

4.5. Delivery will be coordinated through the Anatomic Pathology Supervisor.

5. Installation is not required

6. INSPECTION AND ACCEPTANCE:

6.1. The Anatomic Pathology Supervisor shall ensure all items are satisfactory prior to acceptance. Disputes shall be resolved by the Contracting Officer.

7. DELIVERABLES

7.1 Items as defined in Appendix A Reagent list

8. SECURITY REQUIREMENTS

None