36C25622R0147 AE SOW v2.pdf

Request for Proposal To Design

Construct Viking Drive Entrance Project No. 667-23-105

Overton Brooks VA Medical Center, Shreveport, LA

PROJECT BACKGROUND AND DESIGN SCOPE OF WORK

Overton Brooks VAMC has a requirement to design a new entrance for the medical center to enable more efficient entrance and exit of the campus.

Design team shall investigate and propose options in accordance with ALL references found in the VA’s Technical Library (TIL) and the Physical Security Design Manual for VA Mission Critical Facilities, January 2015

(PDSM).

The requirements for the new Viking Drive entrance are as follows:

1. Design a new concrete four-lane entrance roadway adjacent to Viking Drive on the northern side of E Stoner Avenue for Overton Brooks VAMC.

2. Design a two-lane asphalt roadway with five-foot shoulders from new concrete entrance roadway connecting to Veteran’s Way south of Building 57 aligned with roadway from new parking garage entrance. Design with appropriate striping and signage for lanes and intersections. Perform traffic studies to determine traffic patterns for all roadways and intersections of new roadway. Incorporate changes in the design.

3. Design a two-lane asphalt roadway with five-foot shoulders or sidewalks where applicable diverging from new roadway connecting to Veteran’s Way that travels north behind Building 57 and the Building 57 parking lot and ties into the parking lot between Building 6 and Building 55. Design with appropriate striping and signage.

4. Grade and level area between Veteran’s Way, E Stoner Avenue, and new asphalt roadway connecting to Veteran’s Way for new beddown area. Design for future electric and water utilities in beddown area for use as an emergency triage area.

5. Grade and level area east of new diverging asphalt roadway for new beddown area.

6. Design concrete culverts/storm drains in necessary areas

7. Design provisions for future guard shack and rolling security gates at Viking Drive entrance.

8. Design for new traffic light to be installed at Viking Drive entrance. Traffic studies will need to be performed with the City of Shreveport.

9. Redesign/repair original Overton Brooks entrance roadway for possible exit-only function with optimal traffic flow, appropriate signage and striping.

10. See attachment 6A for concept drawing of Viking Drive entrance.

This contract will provide for complete design (construction documents) and construction period services

(CPS).

PERIOD OF PERFORMANCE

The delivery date for this contract shall be 365 days from Notice to Proceed. Performance time to include VA review of each submission as identified.

LOCATION

Overton Brooks Veterans Affairs Medical Center 510 E. Stoner Ave.

Shreveport, LA 71101

TERMS OF THE SOLICITATION

A. The term “responsibility”, used in the instructions that follow, included architectural and engineering design, cost, schedule and construction responsibility for completion of this project in accordance with the documents of this RFP. It is the responsibility of the Design Offeror of A/E to provide complete Design Documents (drawings and specifications) for a fully functional project. Omissions in this RFP and Technical Requirements do not relieve the Design Offeror from providing a complete and fully functioning project as outlined.

B. The terms “Design Team”, “Design Offeror”, or “A/E” refers to the successful design team. The design team shall consist of a CVE verified Service-Disabled Veteran-Owned Small Business architectural/engineering firm and all associated consultants and subcontractors.

C. The term “Design Team” or “engineer” refers to registered Architects and Engineering professionals licensed/registered.

D. The terms “work and project” refers to the all site investigation, site survey, calculations, testing and design for documents to construct the subject project.

E. The term “VA” refers to the United States Department of Veterans Affairs and the term “OBVAMC” refers to the Overton Brooks Veterans Affairs Medical Center in Shreveport, LA.

F. The “CO” (Contracting Officer) for this project is TBD

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

The Design Offeror or A/E shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The A/E shall provide an outline of the actions the firm will take during the design process to ensure a quality finished design is achieved.

COST ESTIMATE

A detailed estimate of construction cost (using RS Means, Cost Works) and Market Study/Survey shall be provided with each design submission. Emphasis shall be placed on cost and scope management. The design shall be within the project construction budget and be consistent with the identified project scope. The development of construction documents by the Design Team shall include deductive alternates, up to 10% of the approved project cost estimate.

DRAWINGS

This project will utilize AutoCAD, version 2020 and BIM. All VA design guides and requirements can be found online at: http://www.cfm.gov/TIL/. Where conflicts occur between VA standards and model codes, the most stringent shall govern. All drawings shall be stamped by a licensed PE and discipline specific.

SITE AND TOPOGRAPHY SURVEY

The A/E shall conduct a site survey. The Design Team shall investigate this site and propose design options for the area along with the pro’s and con’s. VA leadership will make a final design selection.

UTILITY SURVEY

During the design phase, the A/E will coordinate with VA Staff to obtain information to facilitate the design. All information provided by the VA will be verified by the A/E. Where information is not available, the A/E Team shall perform their own investigation at their own expense. The A/E shall provide the necessary professional services or testing to conduct a complete site utility survey as needed to facilitate the design. The survey must identify all above and below ground utilities associated with the project. An analysis of the capacity of the existing utilities to serve the new facility shall be performed. The result of the survey/study shall be reflected in the design documents and shall indicate the current system capacities and the necessary work required for the utilities to adequately support the new facility.

FIRE PROTECTION ENGINEER REVIEW & CERTIFICATION

The A/E shall have the design plans and specifications reviewed by a registered Fire Protection Engineer (FPE) to ensure the design proceeds in accordance with Life Safety Codes (LSC) and applicable National Fire Protection Association (NFPA) codes. The FPE’s review comments shall be provided along with each design submittals beyond the schematic design. With the Final 100% Construction Documents submittal, The A/E shall provide a FINAL certification letter from a registered FPE stating the FINAL plans and specifications are in compliance with the current LSC and NFPA codes.

SEISMIC DESIGN

In accordance with the VA’s manual for Seismic Design Requirements (H-18-8), OBVAMC Shreveport, LA seismicity is identified as being “Low” (per Table 4: Spectral Response Accelerations at VA Facilities, pg. 23);

therefore, seismic design is not required.

PHYSICAL SECURITY & BLAST DESIGN

The design shall be in accordance with the Physical Security Design Manual for VA Facilities, Mission Critical Facilities. The design of the new facility shall meet the required standoff distances.

HANDICAP ACCESSIBILITY

The design will be required to comply with the Uniform Federal Accessibility Standards (UFAS), the Americans with Disabilities Act (ADA) and PG-18-13 (Barrier Free Design Guide) in all areas.

LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED)

The A/E shall design the new facility to meet LEED Silver requirements. The AE shall provide the LEED points considered and incorporated into the design. NOTE: Actual LEED certification as a result of the construction will not be required.

GOVERNMENT FURNISHED INFORMATION

Government furnished information includes, but not limited to, the following information found on the VA’s Technical Information Library website (http://www.cfm.va.gov/TIL) - to be used for this project, as applicable:

PG-18-1 Master Construction Specifications PG-18-3 Design and Construction Procedures PG-18-4 Standard Details and CAD Standards PG-18-5 Equipment Guide List H-18-8 Seismic Design Handbook PG-18-9 Space Planning Criteria PG-18-10 Design Manuals (by discipline) PG-18-12 Design Guides (graphical, by function) PG-18-13 Barrier Free Design Guides PG-18-14 Room Finishes, Door and Hardware Schedules PG-18-15 Minimum Requirements for A/E Submissions (included as Attachment A) PG-18-17 Environmental Compliance Manual H-7545 VA Cultural Resource Management Physical Security Design Manual for VA Mission Critical Facilities, January 2015.

Architectural Accessibility, Barrier Free Design

DESIGN SUBMISSIONS/DELIVERABLES

Will be in accordance with the A/E Submission Instructions for Minor and NRM Construction Programs; PG-18- 15, Volume C. SEE ATTACHMENT A.

CONSTRUCTION PERIOD SERVICES (CPS): AE shall provide full post design services construction period service IAW the Special Provisions of this contract.

PRE-AWARD: CPS’s to include assistance with questions, request for information (RFI’s), meeting conference calls, clarifications and addendums during the construction solicitation phase.

POST-AWARD: CPS’s also include full support through the construction phase to include but not limited to, assisting with questions, clarifications, inspections, reviewing and responding to RFI’s and review/coordination of contract modifications/change orders. Designing and estimating of design omissions.

POST-AWARD SITE VISITS: CPS’s shall also include a minimum of 8 Site Visits during the construction phase of the project. Type and discipline of site visit shall be determined at the time of need by the

COR.

AS-BUILTS: AE shall also incorporate contractor’s as-builts/redline drawings on AutoCAD (2020) bound & BIM and provide both electronic (two CD’s clearly labeled) and hard copy sets. Hard copy sets of as-built drawings shall consist of four 22”x34” size sets and four 17”x22” size sets.

ATTACHMENTS:

6A: A/E Submission Instructions for Minor and NRM Construction Program 6B: Concept Drawing for Viking Drive Entrance