36C25622R0110.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

2495 Shreveport HWY, 71N Pineville, LA 71360

POINT OF CONTACT*

Contract Specialist JB Herbst jennings.herbst@va.gov 318-466-4884

PLACE OF PERFORMANCE

ALEXANDRIA VA HEALTH CARE SYSTEM

2495 Shreveport HWY, 71N

Pineville LA

ADDITIONAL INFORMATION

A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria listed herein. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The NAICS Code for this acquisition is 541330 and the applicable Small Business Size Standard is $16.5M. The area of consideration is RESTRICTED to a 500-mile radius of the Alexandria VA Health Care System (AVAHCS), 2495 Shreveport HWY, 71N, Pineville, LA 71360, in which either the A/E Firm’s Primary or already established Auxiliary/Satellite Office must be located. Note: The 500-mile radius will be measured by one or more of the nationally recognized commercial free on-line mapping services from the Primary or already established Auxiliary/Satellite Office Address to the above VA address (shortest driving distance option). In-order to use the address of an already established Auxiliary/Satellite Office, the A/E Firm must have employees of their firm who are currently (before and at the time of SF330 submission) physically located at the Auxiliary/Satellite Office (a home of an employee does not meet the requirement of an Auxiliary/Satellite Office) and are on the A/E’s Payroll—not employees of an actual or proposed subcontractor or on the payroll of an actual or proposed subcontractor.

1. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current Registration in the System for Award Management (SAM) database at https://www.sam.gov and the Vendor Information Pages database at https://www.vetbiz.va.gov as well as have submitted the current cycle VETS-4212 (formerly called VETS-100) Report per the requirements located at https://www.dol.gov/agencies/vets/programs/vets4212. Failure of a proposed SDVOSB to be certified by the VA’s Center for Verification and Evaluation (CVE) at the time the SF330’s are submitted shall result in elimination from consideration as a proposed contractor.

1. SDVOSB Requirements: In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a Service-Disabled Veteran-Owned Small Business concern agrees that, in the performance of the contract, it will not pay more than 50 percent of the amount paid by the government to it to firms that are not VIP listed SDVOSBs.

1. Design Costs: All offerors are advised that in accordance with VAAR 836.606-71(a) the total cost of the architect or engineer services contracted for shall not exceed 6 percent of the estimated cost of the construction project not including any fees for investigative services, special consultant services that are not normally available in organizations or architects or engineers that are not specifically applied to the actual preparation of working drawings or specifications of the project for which the services are required, costs of reproducing drawings and specifications, travel and per diem allowances, etc. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly qualified AE firm selected to complete the design. The magnitude of construction (not design) of this project is between $2,000,000 and $5,000,000.

1. SELECTION CRITERIA: The selection criteria for this acquisition are listed below. Note: Each Evaluation Factor below is to be specifically addressed not only through the submission of the SF330s but also in Narrative Format to clearly show how each Evaluation Factor is formally addressed.

Evaluation Factors are Listed in Descending Order of Importance:

I. Professional qualifications necessary for satisfactory performance of required services to include specific experience and qualifications (i.e. education, training, registration, certifications, overall relevant experience, and longevity with the firm) of personnel proposed for assignment to the project, and their record of working together as a team.

II. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Provide a minimum of five (5) similar projects to include technical capabilities in design quality management procedures, Computer-Aided Design and Drafting/Building Information Modeling, equipment resources, and laboratory requirements for the firm and any proposed subcontractors. In addition, provide information concerning the effectiveness of the proposed project team (including management structure, coordination of disciplines, subcontractors, and prior working relationships).

III. Capacity to accomplish the work in the required time to include the available capacity of key disciplines to perform the work (in the required time). Include current workload, projected workload for the next 12 months, and key personnel’s availability over the next 12 months.

IV. Past performance on contracts with Government agencies, State & Local agencies, and private industry in terms of cost control, quality of work, and compliance with performance schedules. Provide information concerning superior performance ratings on recently (last 5 years from date of qualification submission for this project) completed VA projects (equivalent medical/hospital facility) as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Provide information concerning any claims against the firm because of any issues to include improper or incomplete architectural and engineering services.

V. Identify post-award construction services previously performed to include: (a) experience in professional field inspections during the construction period, (b) reviews of construction submittals, (c) support in answering requests for information during the construction period, and (d) support of construction contract changes to include drafting statements of work and reviewing/providing cost estimates.

VI. Location in the general geographical area of the project and knowledge of the locality of the project (to include knowledge of geological features, climate conditions, and local construction methods that are unusual or unique). Explain how location in the general geographical area of the project and knowledge of the locality of the project was obtained.

VII. Identification of, and commit to, the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. List percentage of work to be performed by SDVOSBs and other size businesses to be utilized

1. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). All original Standard Form (SF) 330 packages and Narrative Information shall be submitted by email only to JB Herbst at the following email address: jennings.herbst@va.gov

(a) All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number 36C25622R0110. The SF330 may be downloaded from www.gsa.gov/forms. Completed SF330’s shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. All submissions shall be in black and white—no color submissions please.

(b) Firms that meet the requirements listed in this announcement are invited to submit an email copy of the completed SF330 including Parts I and II as described herein to the above email address no later than 2:00pm local (CT) on Thursday, July 21, 2022. Late submission/proposal rules found in FAR 15.208 will be followed for submittals/proposals not received by the exact date and time listed above so please do not wait until the last minute to submit your SF330s Qualification Packages in the event of a firm’s email or internet connectivity issues which are not considered to be excusable delays.

(c) Interested firms shall address each of the seven (7) Selection Criteria in their SF330’s and additional documents/submittals. Interested firms shall limit the Narrative Information to support all seven (7) Evaluation Factors to ten (10) pages total (beyond the SF330s). Any additional Narrative Information past ten (10) pages total will not be considered. Failure to provide Narrative Information to support each of the seven (7) Evaluation Factors may negatively affect the interested firms’ Factor(s) Rating and subsequently their Overall Rating and Standing.

1. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF330’s Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to Availability of Funds.

DEPARTMENT OF VETERANS AFFAIRS

Alexandria, Louisiana

A/E DESIGN SCOPE OF WORK

Replace Roof and Windows for Building 4 502-21-118

I. DEFINITION AND ACRONYMS:

I. Pre-Construction Risk Assessment (PCRA), Interim Life Safety Measures (ILSM), Request for Proposal (RFP), Certified Independent Third-Party Safety Professional (CITP) National Fire Protection Association (NFPA), The Joint Commission (TJC), Facilities Condition Assessment (FCA). Competent Person (CP), Contracting Officer’s Representative (COR).

II. GENERAL REQUIREMENTS

1. The Architectural/Engineering Consultant (A/E) shall provide all architectural and engineering services necessary to prepare complete contract documents consisting of specifications, drawings, and any other documents for bidding purpose and A/E construction period services for preparation of construction documents, cost estimates and other items as indicated to accomplish the replacement of the roof and gutters for building 4 as well as all windows in building 4. AE must consider that the replacement of the roof, gutters and aluminum framed double glazed windows may result in revisions to supporting structural components.

2. Work shall include, but is not limited to, the above detailed requirements which are to be considered a basic part/minimum requirement of this project and shall be fully developed by the A/E, discussed and resolved with AVAHCS.

3. The A/E shall schedule and conduct an initial pre-design meeting and field visit with the VA personnel consisting of: Engineering personnel, Safety Officer and other VA personnel as necessary. The purpose of this meeting/field visit is for all parties involved to fully define and understand the Scope of Work necessary for the A/E to design and prepare contract documents consisting of plans and VA specifications for the replacement of the building 4 roof and gutters. At least three (3) additional site visits are necessary during the design phase.

4. The existing roof will be removed in its entirety. The roof has 4 large sections: Three (3) flat roof sections and one (1) clay tile section. Existing clay tile is to be salvaged and palletized for handover to VA. The gutters and downspouts will be replaced. Downspouts will be added where necessary connecting to the existing rainwater collection system. Replace all window/frames, windows are to be replaced with energy efficient windows.

5. The corridors to buildings (3 & 5) will be re-roofed as well as the awning in front of building 4 as part of this project

6. The A/E shall perform any other necessary investigative work, i.e, meet with or communicate with VA staff regarding design layout.

7. The design and resulting construction must, at a minimum, be in accordance with all applicable codes, (NFPA, JCAHO, NEC, UPC, UMC, ASME, ASHRAE, EPA), Department of Veterans Affairs (VA) publications, Master Construction Specifications, Construction Standards, Design Guides and Standards, and SHPO requirements.

8. All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, ASHRAE, OSHA, IBC 2009, IPC 2009, IMC 2009, NFPA, ABA, ABAAS, ADAAG and NEC building codes and standards.

9. Building 4 is on the Historic Register. All considerations must be given to the impact design will have on the historic structure. All work must be done in accordance with the National Historic Preservation Act. SHPO is to be consulted to ensure compliance with the Act.

10. Survey report will be generated 2 weeks after NTP.

III. INVESTIGATIVE WORK:

The A/E, with the aid of VA staff is to perform all necessary testing and investigative work required to adequately design the project. Utilizing “as-built” drawings provided by the VA and design staff site visits, the A/E will investigate scope of required new construction. The A/E shall develop and execute as well as demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The A/E shall provide an outline of the actions that the firm will take during the design process to ensure a quality finished design is achieved.

IV. DESIGN CONSIDERATION:

1. Design shall include, but is not limited to, the following:

a. Project Narrative

b. VA specification guidelines.

c. Construction drawings

d. Construction cost estimate

e. ASHRAE design considerations

f. Other necessary design considerations

g. Historic preservation considerations

V. DESIGN REQUIREMENTS:

The Architectural/Engineering Consultant (A/E) shall provide all Architectural and Engineering Services necessary to prepare complete contract documents consisting of specifications, drawings, and any other documents for bidding purposes and A/E construction period services to include but not limited to the following:

· Replace the building 4 roof and gutters at AVAHCS. The project includes general re-design and removal of existing roof and gutters.

· The roof has four main areas and connectors between the building that will be re-roofed. These include the clay tile portion and three flat portions. Please see attached drawing.

· All drains inside from roof to floor.

· Reseal any penetrations or cracks

· Expansion joints, seals, leaks, abuttment joints, etc.

· Any points for water infiltration

· Gutters/flashing to be copper per SHPO guidelines

· Flashing replacement, decking, water and ice shields, etc.

· Survey report 2 weeks after NTP

· Flat roof areas will be replaced with TPO roofing

· All work must adhere to SHPO guidelines

· Replace all clay tiles with SHPO guidance

· Replace all downspouts (install straight down) to eliminate clogs plus add additional as needed (6 in diameter)

· Replace Gutters

· Replace wall and window frames, windows are to be replaced with energy efficient windows

· Replace both corridors and awning in front with TPO

· Remove flashing replace with new flashing

· Replace/Remove all vents not in use

· Remove and dispose of loose and flaking paint from facia and dormer lumber

· Facia board replacement as needed

· Wood replacement of roof dormers as needed

· Lead and asbestos survey

· Prime/subcontractor will be responsible for abatement of lead and asbestos that affect the completion of this project

· Replace Cinderblocks and the Stucco where necessary.

Bldg 4 has approximately 22,000 gross Sq. Ft. The design will include removal of the existing roof, replacement of roofing materials and of the roof shingles. Currently there are terracotta clay roofing tiles. Replacement with anything other than clay tiles will require the approval of SHPO. SHPO must be notified prior to any work. Color scheme for clay tiles and dormer tiles has been selected previously by the VA and will be provided to the A/E.

This is an occupied office and medical building; this project will require phasing the construction to minimize the disruptions to the VA Medical Center. The A/E will evaluate the entire project and make recommendations how to phase the roof and window replacement. This contract will provide for complete site investigation, design (construction documents), construction period services and construction site visits.

A/E will identify the construction time periods for shutdowns and lengths on the phasing drawings. Also, identify construction that will be required to occur outside of normal operational hours (Monday -Friday, 8:00 a.m.-4:30 p.m.).

Schedule and conduct an initial pre-design meeting and field visit with the VA personnel consisting of: Engineering personnel, Safety Officer, Maintenance and Operations, and other VA personnel as necessary. The purpose of this meeting/field visit is for all parties involved to fully define and understand the Scope of Work necessary for the A/E to design and prepare contract documents consisting of plans and VA specifications to replace the building 4 roof.

Design for roof replacement shall include a structural analysis of the existing structural components that will support the new roof.

PERIOD OF PERFORMANCE

The delivery date for this contract shall be 360 days from Notice to Proceed.

Combined Synopsis/Solicitation Notice