36C25622Q1092 0001.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Anthony Marion anthony.marion2@va.gov 832-819-3908

PLACE OF PERFORMANCE

BLDG 104a and 109

2002 Holcombe Blvd

Houston TX

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Amendment 0001 -Provide Response to Questions and Answers, Add Chiller 6 and update Pricing Schedule

A.1 Amendment to Provide Responses to Questions, Update SOW and Pricing Schedule A.1 Question and Answers

i. Question #1: Lead Time As mentioned on Page 6, (The repair work will include the removal and replacement of several components of existing equipment). Some of these components currently have lead times that are beyond the period of performance of 120 days. Due to the current nature of global supply chain issues, we are experiencing- How flexible is the VA regarding the period of performance due to these issues?

i. Answer #1: Contractor shall communicate with COR if delays occur.

ii. Question #2: Scope If we find additional repairs outside the listed scope of action and those repairs are needed to bring the chiller to an operational condition- What is the course of action for these repairs not specifically stated in the scope of work and how shall they be billed?

If the chillers are brought back online but additional equipment not associated with the chiller, (examples: pumps, cooling tower) are found to need additional repairs or replacement- What is the course of action if these types of items are found and inhibit the chiller from being operational in defiance of the listed scope of performance? As stated in 2-10-3, page 11.

ii. Answer #2: A not to Exceed CLIN is added for unforeseen, the contractor shall submit a separate quote to the COR prior to repairs and approval by the Contracting Officer.

iii. Question #3: Veteran-Owned Business A VOB must participate within this contract to be considered?

iii. Answer #3: This requirement is unrestricted

A.2 PERFORMANCE WORK STATEMENT (PWS)

Performance Work Statement (PWS) Repairs for York Chillers 6, 8 and 9 in Building 104a and Building 109 Chillers 1 and 2

1.0 General

1.1 Introduction: The mission of the VHA is to honor America’s Veterans by providing exceptional health care that improves their health and well-being. The mission of Facilities Management Service Line (FMSL) is to provide and maintain uninterrupted services to the Michael E. DeBakey VA Medical Center’s (MEDVAMC) buildings and infrastructure that support the physical plant to ensure optimal, quality healthcare to our Veteran patients. The objective of this acquisition is to repair four (4) non-functional York YK chillers and bring them back to fully operational status.

1.2 Objective: The campus chiller system shall maintain a sufficient output capacity to provide space cooling and dehumidification for the main hospital and support buildings under a wide variety of weather conditions. Two (2) 1250 ton and two (2) 450 ton York YK chillers (four total) are not functioning at this time and need to be repaired before high heat and humidity conditions occur this summer.

1.3 Scope of Work: Four York chillers are not functioning at this time and need to be repaired and brought back to fully operational status. Two 1250 ton York YK-E chillers are located in Building 104a and two 450 ton York YK-F chillers are located in Building 109. The chillers operate independently and all four chillers are controlled through a BAS. The repair work will include removal and replacement of several components of the existing equipment. These components include but not limited to: seals, gaskets, refrigerant, oil, filters, resistors, electronics boards, electronics components, valves, O-rings, and a control arm. All replacement parts will be new. New refrigerant charges, new oil changes, all necessary calibrations, adjustments, and testing are also included. All new components must be compatible with the OEM equipment. The work will need to be done in phases to allow continued operation of sufficient equipment to provide medical center cooling requirements. All phasing and repairs will be coordinated with VA Operations staff and the COR. Consult with VA personnel for exact items and locations.

1.4 Background: These four chillers are part of a system of 12 chillers that provide cold water for Buildings 100, 109, and 110. They need to be repaired to fully operational status to increase the campus chiller system cooling capacity to an adequate level for the high loads typical of summer weather conditions.

1.5 Type of Contract Contemplated: The Government anticipates award of firm fixed price contract.

1.6 Period of Performance: All work shall be completed within 120 days from the effective date of award. Contractor shall plan as necessary to ensure all parts and equipment are readily available to maintain this schedule and meet phasing/repair requirements.

1.6.1 Services shall be performed during the VA normal business hours, 8:00 a.m. through 4:30 p.m., Monday through Friday, excluding Federal holidays any scheduled work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). VA follows all Federal holidays that are set by law (USC Title 5 Section 6103). Contractor to verify with the COR for the facility closure dates for the duration of the work period. All work shall be performed during normal work hours unless doing so would result in insufficient cooling capacity for the medical center. Any work outside normal hours shall be preapproved by the CO in writing.

1.6.2 The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

Juneteenth National Independence Day June 19

*If a holiday falls on a Saturday, the preceding Friday will be treated as a holiday for pay and leave purposes. If a holiday falls on a Sunday, for most Federal employees, the following Monday will be treated as a holiday for pay and leave purposes.

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order;

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by Federal Statute.

1.7 Place of Performance: The work site location is at the Michael E. DeBakey VA Medical Center at 2002 Holcombe Boulevard in Houston, Texas. The contract work will be done in mechanical rooms in buildings 104a and 109.

1.8 Applicable Documents: The VA shall be responsible for obtaining necessary local agency approvals as required.

2.0 Specific Requirements/Tasks: The contractor shall provide all labor, communication with the COR for scheduling repairs, materials, equipment, transportation, supervision, and any other services necessary, to complete the following tasks.

2.1 Task One: Chillers 8 and 9 (1250 ton York YK series E) in B104a: Need shaft seal leak repairs. Remove old and install new OEM shaft seal kit per the OEM procedure. Remove old refrigerant, up to 2800 pounds and store for reinstallation later. Install new items (see tables) per manufacturer instructions. Tasks include but are not limited to: check compressor thrust, vacuum the system, leak test using a non-polluting gas, evacuate, shaft seal run in, testing, adjustments, and calibrations necessary to bring back to fully operational status and meet York factory specifications for the installation of the York compressor shaft seal kit. Perform shaft seal run in and verify low speed and high speed thrust per manufacturer’s specifications.

B104a chiller 8 York YK-E model

B104a chiller 9 York YK-E model

2.2 Task Two: Chiller 9: Compressor oil and filter change Remove old oil, up to 20 gallons and dispose of per TCEQ and EPA regulations. Clean oil sump tank system. Install new OEM preventive maintenance kit, including the oil filter, dehydrator, and gaskets and O-rings. Install new York K-oil (approximately 20 gallons capacity) per the manufacturer’s Operations and Maintenance manual for York YK-E chillers. Operate machine to confirm that there are no oil leaks and that oil pressure is within normal values per OEM factory specifications for York YK-E chillers.

2.3 Task Three includes Chillers 8 and 9 that includes but not limited to: Full replacement and recharge of refrigerant. Each chiller holds approximately 2800 pounds of R134a refrigerant. Reinstalling the refrigerant originally removed from these machines. Add any amount of new R134a refrigerant (up to 1800 pounds for the base quote) necessary to bring the chiller up to the full normal operating level.

After reinstalling the original refrigerant and adding up to 1800 pounds of new R134a refrigerant (covered by the base quote) has not fully charged the chiller, provide and install up to 1000 pounds (for each chiller, 8 and 9) more refrigerant under CLIN 0006. Contractor shall provide the COR with a separate quote for additional refrigerate for each chiller 8 and 9. There will be two contract Line items: one for purchasing and installing 1000 pounds of new refrigerant in chiller 8 and one for purchasing and installing 1000 pounds of new refrigerant in chiller 9.

Contractor shall follow manufacturer’s procedures in the York Operations and Maintenance manual for the York YK-E chillers. Contractor shall reassemble and run refrigerant leak test with trace gas and a standing vacuum test per manufacturer’s procedures on the compressor and refrigerant containment system before charging. Contractor shall operate chiller and test for refrigerant leaks utilizing refrigerant leak detection equipment. Contractor shall communicate with the COR the type of test and indicate what the test is being performed on.

2.4 Task Four includes Building 109 Chiller 2 (450 ton York YK series F): Contractor shall repair multiple leaks. Remove old oil (15 gallons) and properly dispose of. Contractor shall remove old refrigerant and store for reinstallation later (up to 1600 pounds). Contractor shall install new items per manufacturer instructions. Tasks include but not limited to: check compressor thrust, vacuum leak test using a non-polluting gas, evacuate, shaft seal run in, testing, adjustments, and calibrations necessary to bring back to fully operational status and meet York factory specifications. Contractor shall follow OEM factory shaft seal repair procedures for this equipment. Contractor shall perform shaft seal run in and verify low speed and high speed thrust per manufacturer’s specifications. Contractor shall drain oil and store for later disposal. Contractor shall remove old and install new oil filter canister, O-rings, eight (8) total O-rings for tube fittings (0.375”, 0.75”, and 1”), compressor oil drain O-rings, clean oil sump, replace PRV control arm. All new parts should be equivalent to or better than the original OEM components. Contractor shall reassemble and run refrigerant leak test with trace gas and a standing vacuum test per manufacturer’s procedures on the compressor and refrigerant containment system. Contractor shall communicate to the COR what test is being performed.

B109 chiller 2 York YK-F model

2.5 Task Five includes Chiller 2: Contractor shall ensure full replacement and recharge of refrigerant. Chiller holds approximately 1600 pounds of refrigerant. Contractor shall follow manufacturer’s charging procedures in the manufacturer’s Operations and Maintenance manual.

Reinstalling the refrigerant originally removed from these machines. Contractor shall add any amount of new R134a refrigerant (up to 1200 pounds for CLIN 0002) necessary to bring the chiller up to the full normal operating level.

After reinstalling the original refrigerant and adding up to 1200 pounds of new R134a refrigerant (covered by CLIN 0006) has not fully charged the chiller, provide and install up to 400 pounds (for each chiller, 8 and 9) more refrigerant under a separate optional CLIN for chiller 2. This CLIN will be for purchasing and installing 400 pounds of new refrigerant in chiller 2.

Contractor shall run vacuum test procedure before charging. Contractor shall ensure charge system is fully with new refrigerant (R134a) per manufacturers charging procedure as listed in the Operations and Maintenance manual. Contractor shall run system and check for refrigerant leaks using refrigerant leak detector.

2.6 Task Six includes Chiller 2 Compressor oil and filter change. Contractor shall remove old oil and dispose of properly. Clean oil sump tank system. Install new manufacturer approved parts. Contractor shall install new oil filter and dehydrator. Install new York K-oil (approximately 15 gallons capacity). Contractor shall follow manufacturer’s procedures for oil installation per the OEM Operations and Maintenance manual. Operate machine and check for oil leaks and proper oil levels as shown on the oil level sight glass.

2.7 Task Seven includes Building 109 Chiller 1 (450 ton York YK series F): Contractor shall remove damaged VSD components and replace with new OEM or OEM equivalent components to restore full functionality of the VSD system. Contractor shall repair multiple components of the VSD including the SCR trigger board, VSD logic board, eight VSD resistors and thermal pads, and the main power pole assembly. Contractor shall test, adjust and calibrate per manufacturer recommendations and procedures to provide proper operation of the VSD and chiller. Contractor shall follow OEM procedures for all repairs.

B109 chiller 1 York YK-F model

2.8 Task Eight includes Chiller 1: Contractor shall check R134a refrigerant level and top off if necessary with up to 100 pounds of R134a refrigerant. Contractor shall follow manufacturer’s procedures for charging refrigerant and proper operational levels of R134a.

2.9 Task Nine includes B109 Chiller 2 VSD repairs:

Contractor shall remove damaged VSD components and replace with new OEM or OEM equivalent components to restore full functionality of the VSD system. Contractor shall repair multiple components of the VSD including the SCR trigger board and the main power pole assembly. Remove old and add new York corrosion inhibitor coolant. Contractor shall test, adjust and calibrate per manufacturer recommendations and procedures to provide proper operation of the VSD and chiller. Contractor shall follow OEM procedures for all repairs.

2.10 General

2.10.1 All work shall be accomplished within one hundred and twenty (120) calendar days from the effective date of award.

2.10.2 Contractor shall restore chiller capabilities for B104a and B109 as soon as reasonably possible. Contractor shall communicate to the COR the schedule the chiller will possess the capability to operate. Contractor shall communicate this schedule as it is crucial to the sequence of repairs. The highest priority will be to repair chiller 8 in B104a first, then repair chiller 9 in B104a afterwards or concurrently. After that, repair both chillers in B109 after the parts for those repairs have arrived. Should a necessary part for a chiller not be immediately available, repairs for the other chillers should move forward as soon as reasonably possible.

2.10.3 Contractor shall within three days from the effective date of award, but prior to the start of any field work, the contractor shall provide to the COR a schedule for accomplishing the work and to review shut down requirements, hot permits, and VAMC safety requirements. Field work may not commence until these items have been reviewed and approved as detailed below.

2.10.4 After repair work is complete, the contractor shall demonstrate to the COR that the equipment is functioning normally and that there are no oil and/or refrigerant leaks. New equipment shall be fully compatible with the existing system.

The contractor shall complete the following:

1. Make all necessary water, control, monitoring, and electrical connections.

2. Follow manufacturer’s installation and maintenance instructions.

3. Damage to any existing surfaces shall be repaired to the original condition at the Contractors expense.

4. Any changes to this PWS shall be authorized and approved only through written modification from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Cost incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. Any such change shall be reflected in a written modification to this contract, signed by the contractor and the CO.

5. All installed items shall be new. Follow lockout tagout procedures for all work.

6. Provide two (2) copies of manufacturers’ operation and maintenance manuals.

7. Provide manufactures warranty information.

8. Contractor Qualifications: The contractor shall provide documentation verifying they have at least three (3) years of successful experience in performance of York commercial chiller services. Contractor shall have a Texas Air Conditioning and Refrigeration Class A Contractor License. The contractor shall provide their Texas Air Conditioning and Refrigeration Class A Contractor License with their quote.

9. Personnel Qualifications: All workers who work on site at the VA shall possess at least a Texas Air Conditioning and Refrigeration Certified Technician license or be supervised by an onsite technician who possesses at least a Texas Air Conditioning and Refrigeration Certified Technician license. A Texas Air Conditioning and Refrigeration Contractor license holder will also satisfy this supervisory requirement.

2.11 Task Ten includes Building 104 Chiller 6 (1000 ton York YK series G): Contractor shall repair multiple refrigerant leaks. Contractor shall remove old refrigerant and store for reinstallation later (up to 3700 pounds). Install new OEM shaft seal kit. Contractor shall install new items per manufacturer instructions. Tasks include but not limited to: check compressor thrust, vacuum leak test using a non-polluting gas, evacuate, shaft seal run in, testing, adjustments, and calibrations necessary to bring back to fully operational status and meet York factory specifications. Contractor shall follow OEM factory shaft seal repair procedures for this equipment. Contractor shall perform shaft seal run in and verify low speed and high speed thrust per manufacturer’s specifications. Contractor shall leak test the refrigerant system and install new O-rings, up to 10, to repair any leaks found. All new parts should be equivalent to or better than the original OEM components. Contractor shall reassemble and run refrigerant leak test with trace gas and a standing vacuum test per manufacturer’s procedures on the compressor and refrigerant containment system. Reinstall original refrigerant. Contractor shall add up to 250 pounds of new refrigerant at their expense to bring refrigerant level back up to normal operating range. Install new York K-oil (supplied by the VA) as necessary to fill oil reservoir up to operating range. Perform operational tests to confirm refrigerant system and shaft seal are performing properly. Perform operational tests to confirm proper chiller operation.

B104 chiller 6 York YK-G model

3.0 Performance Assessment: The COR will conduct a 100% surveillance inspection of work requirements and services for subject contract. After the completion and before leaving the site, the Contractor shall contact the COR for final inspection. The COR will document and sign off inspection results. The inspector will inform the contractor of inspection results and any unacceptable result shall require re-performance at no additional cost to the Government. Any unsatisfactory inspection (defect) result shall be corrected.

3.1 The contractor and COR shall meet weekly to discuss the contract performance. The following issues shall be discussed; opportunities to improve the contract, any contract modifications required, unsatisfactory inspections, customer complaints and quality control measures taken by the contractor to ensure performance requirements continue to be met. The COR shall identify unsatisfactory inspections, customer complaints and favorable and/or unfavorable trends. The COR has the responsibility of writing the meeting minutes. The minutes shall be distributed to the contractor and a copy will be kept in the official contract and the COR files. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the Contracting Officer identifying areas of non- concurrence for resolution.

3.2 MATERIAL & WORKMANSHIP QUALITY: Contractor’s warranty support shall include all parts, service, labor, travel time, and expense to perform both preventive and corrective maintenance on the new repairs.

3.3 Quality Control: The contractor shall develop, submit and maintain a Quality Control Plan to ensure that all services are performed IAW the contract, federal, state, local requirements and commonly accepted commercial practices and standards within three days of the effective date of award. Contractor records shall be kept and made available to the Government throughout the warranty period.

3.4 Quality Control Manager: The contractor shall appoint and submit the name and contact information of the Quality Control Manager within three days of the effective date of award. The Quality Control Manager shall ensure daily operations are on schedule and completed within specified timelines. Contractor quality control procedures and practices shall be independent from the Government quality control surveillance/inspections.

3.5 Quality Assurance. The Government shall inspect and evaluate the contractor’s performance to ensure services are received IAW requirements set forth in this contract. The COR will evaluate the contractor’s performance through 100% surveillance inspections, investigating customer complaints and conferring whether or not performance meets the standards. Results of the surveillance inspections become the official record of the contractor’s performance. When a performance threshold has not been met the COR will initiate and provide the CO a Contract Discrepancy Report (CDR), for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the CO.

4.0 Delivery or Deliverables: Contractor shall provide the following before the end of the contract.

4.1 Manufacturer’s specification sheets for all installed items.

4.2 Manufacturer’s Operation and Maintenance manuals for all installed parts.

4.3 Copy of warranty.

5.0 Meetings: Conduct weekly progress meeting with the COR to discuss status of the project and any issues, including scheduling issues. After each chiller is repaired and is ready to be brought back on-line and turned over to the VA, the contractor shall contact the COR and schedule a meeting with the COR so that the VA can confirm that the chiller has been repaired properly.

6.0 Gray Market language: The Contractor shall furnish all replacement parts needed to keep the system operational during the contract period within OEM specifications. The contractor shall utilize only OEM parts to meet contract requirements.

6.1. Gray Market Prevention includes but not limited to:

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. This procurement is for new OEM equipment and/or services contracts for repair of equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, authorized reseller for the proposed equipment/system and/or services contracts for repair of equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM or by an intermediary distributor authorized by the OEM such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system and/or services contracts for equipment shall be in accordance with the OEM terms and conditions.

(d) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

6.2 Warranty: A one year labor and materials warranty is required from the date of project completion as formally determined by the government.

6.3 Work Location and Restrictions: The work site location is at 2002 Holcombe Boulevard at the Michael E. DeBakey VA Medical Center campus in Houston, Texas. The contract work shall be done in buildings 104a and 109.

The contractor shall have the ability to repair chiller system components in buildings 104a and 109 during normal work hours. Normal work hours are between the hours of 8 AM and 4 PM Monday through Friday, federal holidays excepted, unless other times are arranged in advance and approved in writing by the Project Manager. When the contractor’s work interferes with government functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal government operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the Project Manager (72 hours notification is required).

The contractor shall test and adjust all new equipment to provide normal operation once operation is restored The Contractor shall provide all the necessary labor and materials to complete the project. All work shall comply with the drawings and specifications included within this project package.

6.4 Debris Removal: The contractor shall remove waste materials and debris daily from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations. All recyclable materials shall be recycled and weight tickets provided to the Government (i.e. piping, cooling tower steel, etc.)

The contractor shall remove any necessary existing materials and equipment to allow installation of new items. All major components removed shall be shown to VA personnel for inspection and to allow the VA to retain the components for spares. Any components that the VA does not want to keep shall be disposed of off-site at the contractor’s expense.

6.5 Safety: The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal and written report to the COR and CO as soon as possible or within four hours of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall provide a completed copy of required Accident Investigation Reports to the COR and CO within four hours of each occurrence. The contractor shall comply with all State and Federal OSHA and NFPA 96 requirements at all times.

Care shall be exercised in operation of vehicles and other equipment on the site. The contractor shall provide required safety barriers and equipment. Ladders, scaffolding and other equipment shall not be left unattended at the job site.

Contractor shall comply with the following and keep a copy of any issued permits on site at all times to include Hot work Permits required as needed.

6.6 Environmental Controls: The contractor shall be knowledgeable of and comply with all applicable Federal, State, Interstate, and local laws and permits, regulations, and requirements regarding environmental protection. This includes regulations, operating procedures and permit conditions. Contractor operations are subject to environmental compliance inspections without notice. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

Clean-up. The contractor shall take all necessary precautions to protect Government and private property. Damage caused by the contractor shall be repaired to the satisfaction of the Contracting Officer or designated representative without additional cost to the Government. The contractor shall verify with the COR. Contractor shall ensure the site is returned to the same conditions it was in prior to the start of work.

Protection of Property: The contractor shall leave the work area in a clean and safe condition and in the same condition the facility was in prior to cleaning hoods. The contractor shall dispose of all waste and materials that was accumulated at their own expense.

Hazardous Material Identification. SDSs (safety data sheets)[Please spell out.] are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. SDSs must be submitted by the Contractor upon contract award. Failure to provide SDSs or certificate when requested could result in the Contractor being considered non-responsive and result in termination of the contract.

HazMat. The Government reserves the right to inspect all chemicals that the contractor brings on to the facility.

Spill Response. The contractor will be briefed of the spill response procedures at the pre- performance conference. The contractor shall report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize Government material, equipment or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the Government for all associated costs.

Hazardous Material/ Waste Management. The contractor will be briefed on of the Hazardous Material / Waste Management Plan at the pre-performance conference.

Hazardous Material Handling. The contractor shall abide by all OSHA safety standards for the purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require MSDSs. The contractor shall maintain on site one copy of the MSDSs for each hazardous material line item used within the work center. The contractor shall not use products that are or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio accumulative and Toxic (PBT) chemicals. Contractor shall submit to the government all Material Safety Data Sheets (MSDS) for all chemical products proposed to be used in the cleaning process.

The contractor shall observe and comply with at all times the Medical Center Lockout/Tagout Policies and procedures. Copies of these shall be provided at the post contract award meeting and reviewed at the pre-work commencement safety meeting.

7.0 Government Furnished Equipment/Information

The Government will provide the following:

7.1 Government Utilities. The Government will furnish electricity and water for the contractor’s use incidental to contract performance at the location being serviced. In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 2 weeks in advance) and approved by the VA COR. All utility shutdowns shall be reviewed, coordinated and approved by the COR at least 48 hours ahead of the time needed.

7.2 Facilities: The Government will provide a small area (approximately 8 square feet) for the Contractor to store equipment used to complete the requirements under the contract. Storage space will be located in the immediate vicinity of the equipment that is under repair in the mechanical room where the work is taking place. No space for a trailer is available.

7.3 Toilet and washrooms for the technicians employed by the Contractor in the performance of this contract are available in B104

7.4 Contractor will be allowed to use the dock area to unload equipment. Coordination with the COR required 24 hours priors to loading and unloading.

8. Security: All contractor personnel shall obtain a short-term identification badge issued by the VA. Such badge shall be worn by the individual and prominently displayed at all times while on VA property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the Project Manager two valid (non-expired) photo identification issued by a US federal, state or local government agency. All contractor personnel are subject to inspection of personal effects when entering or leaving the project site. The buildings have controlled access. All contractor personnel will have to check in and out at the Energy Control Center in B104 every day that they are on site.

9. Performance Requirements Summary

Charge refrigerant

2.3 and 2.5 ( Refrigerant visible at mid level on refrigerant sight glass when operating under normal conditions.

10. Attachments: Attachments 1 and 2 are supplied for background information only. They may not show the current status of the equipment. Field measurements and observation shall be used to gather all necessary information.

Attachment 1: B104a chillers Attachment 2: B109 chillers Attachment 3: Campus Map The VA shall check and approve the schedules, descriptive literature and samples, field test data and review the color, texture and suitability of materials for conformity with the project documents. All submittals shall be in electronic format

11. Site Visit: The meeting will take place at the entrance to B109 located on the MEDVAMC campus on Energy Center Drive. Contract shall send email to CO/COR to confirm attending site visit no later than June 28, 2022.

Date: June 29, 2022 Time: 10:00 am (CT) -SITE VISIT WILL START PROMPTLY AT 10am Meeting Place: BLDG 104 Energy Building COR: Allen Green Email: allen.green1@va.gov CO: Anthony Marion Email: anthony.marion2@va.gov

12. Invoicing: Contractor shall invoice after complete inspection and acceptance for repairs.

Attachment 1: B104a chillers

Attachment 2: B109 chillers

Attachment 3: Meeting Location

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide all labor, transportation, materials, tools, parts and equipment necessary for repairs to Chiller 8 -York YK-E model, 1250 ton in Buildings 104a at the DeBakey VA Medical Center at 2002 Holcombe, Houston, TX 77030 per the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 07-15-2022 POP End: 11-15-2022 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contractor shall provide all labor, transportation, materials, tools, parts and equipment necessary for repairs to Chiller 9 -York YK-E model, 1250 ton in Buildings 104a at the DeBakey VA Medical Center at 2002 Holcombe, Houston, TX 77030 per the Performance Work Statement (PWS).

POP Begin: 07-15-2022 POP End: 11-15-2022

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contractor shall provide all labor, transportation, materials, tools, parts and equipment necessary for repairs to Chiller 1 -York YK-F model, 450 ton in Buildings 109 at the DeBakey VA Medical Center at 2002 Holcombe, Houston, TX 77030 per the Performance Work Statement (PWS).

POP Begin: 07-15-2022 POP End: 11-15-2022

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contractor shall provide all labor, transportation, materials, tools, parts and equipment necessary for repairs to Chiller 2 -York YK-F model, 450 ton in Buildings 109 at the DeBakey VA Medical Center at 2002 Holcombe, Houston, TX 77030 per the Performance Work Statement (PWS).

POP Begin: 07-15-2022 POP End: 11-15-2022

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller 8 purchase and installing 1000 pounds of new refrigerant. Additional R134a refrigerant if required after reinstalling the original refrigerant and adding up to 1800 pounds of new R134a refrigerant (covered by CLIN 0001) (Additional R134a refrigerant-1000 pounds for each chiller 8 ) Contract Period: Base POP Begin: 07-15-2022 POP End: 11-15-2022

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller 9 purchase and installing 1000 pounds of new refrigerant. Additional R134a refrigerant if required after reinstalling the original refrigerant and adding up to 1800 pounds of new R134a refrigerant (covered by CLIN 0001) (Additional R134a refrigerant-1000 pounds for chiller 9 ) Contract Period: Base POP Begin: 07-15-2022 POP End: 11-15-2022

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contractor shall provide all labor, transportation, materials, tools, parts and equipment necessary for repairs to Chiller 6 -York YK-G model, 1000 ton in Buildings 104 at the DeBakey VA Medical Center at 2002 Holcombe, Houston, TX 77030 per the Performance Work Statement (PWS).

POP Begin: 07-15-2022 POP End: 11-15-2022

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

CLIN is for use with minor parts purchase that may be discovered during repairs that were unforeseen during assessment. Contractor shall a submit separate quote to COR. COR will forward quote to the Contracting Officer for review and approval.

Not to exceed amount of $25,000.00 Shall be included with pricing quote.

Contract Period: Base POP Begin: 07-15-2022 POP End: 11-15-2022

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

A.4 DELIVERY SCHEDULE

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