S02 - 36C25622Q0888 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 12

05-17-2022

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25622Q0888

05-17-2022

X

X X

May 23, 2022, 4:00 PM CST

X 1 (one)

The purpose of this amendment is to post Questions and Answers (Q & A), revise B.2 Price/Cost Schedule and SOW.

A. See page 2.

B. This amendment 0001 will need to be signed and return with quote submission to be eligible for award.

Stephanie Keo

VA-VHA-2020-49890DD7

Amendment: 0001 Solicitation: 36C25622Q0888 – Emergency Generators and Lift Station Generator

Questions and Answers #1

The Network Contracting Office (NCO) 16 received questions in response to Request for Quote (RFQ) 36C25622Q0888.

Please see below for the Contractor’s questions and NCO 16’s respective answers accordingly.

Question Answer

Q1 What is start and end dates?

Start date of rental (6 months) 06-01-2022 through 11-30-2022.

See updated B.2 Price/Schedule

Q2 Do you need us to provide fueling? The VA will provide fuel after delivery.

Q3 Number 2 on Email States (2) 1000kw generators, however, the next line says 1.5 mw can you confirm if you would like (2) 1000kw or (1) 1.5kw

Please see Amendment 0001 to correct and updated B.2 Price/Cost Schedule, B.3 Delivery Schedule and B.4 SOW

Q4 There are no cable lengths for your 4 generators, is that something you can provide or do you prefer a job walk?

Offerors are urged and expected to inspect the site where items are to be deliver and to satisfy themselves regarding all general and local conditions that may affect the cost of quote, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Below are the cable lengths for the 4 generators:

150 feet for the 2000 KW 100 feet for the 1500 KW Building 7 50 feet for the 1500 kW for Building 45

Q5 We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

No current or previous contract. This is a new requirement.

(End of Questions and Answers #1)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

6.00 MO ________________ ________________

RENTING OR LEASING 2000 KW GENERATOR

Provide and install a 2000 KW trailer mounted Generator capable of operating at 60Hz, 480V, Wye configuration, 3Ph, 4 wire circuit with a total of 1500 Amps start up capability with UL2200 listing. Install system as close to the generator termination panel on the exterior of the facility Chiller Plant, building 147 as safely possible and make cable connections on the generator for immediate deployment.

Provide all electrical cabling and components to support the equipment’s full designed capacity output. See SOW for additional details.

Contract Period: Base

POP Begin: TBD

POP End: TBD

(Brand name or equal)

Manufacturer: ____________

Model Number: ___________

NAICS CODE: 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing

PRODUCT/SERVICE CODE: W061, Lease or Rental Equipment -electrical wire and power distribution equipment

6.00 MO __________________ __________________

RENTING OR LEASING TWO (2) 1500 KW GENERATORS

Provide and install a 1500 KW trailer mounted Generator capable of operating at 60Hz, 208V, Wye, 3Ph, 4 wire circuit with a total of 3000 Amps start up capability with UL2200 listing. Install system as close to transformer TX7N on the exterior West of the main facility hospital, building 7 as safely possible and make cable connections on the generator for immediate deployment. Provide all electrical cabling and components to support the equipment’s full designed capacity output. See SOW for additional details.

Provide and install a 1500 KW trailer mounted Generator capable of operating at 60Hz, 208V, Wye, 3Ph, 4 wire circuit with a total of 3000 Amps start up capability with UL2200 listing. Install system as close to transformer TX45 on the exterior West of the community living center, building 45 as safely possible and make cable connections on the generator for immediate deployment. Provide all electrical cabling and components to support the equipment’s full designed capacity output. See SOW for additional details.

Contract Period: Base

POP Begin: TBD

POP End: TBD

(Brand name or equal)

Manufacturer: ____________

Model Number: ___________

NAICS CODE: 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing

0003 6.00 MO __________________ __________________

RENTING OR LEASING 300 KW GENERATOR facility Lift Station

Provide and install a 300 KW trailer mounted Generator capable of operating at 60Hz, 208V, Wye configuration, 3Ph, 4 wire circuit with UL2200 listing. Install system as close to the generator termination panel on the exterior of the facility Lift Station, as safely possible and make cable connections on the generator for immediate deployment.

Provide all electrical cabling and components to support the equipment’s full designed capacity output. See SOW for additional details.

Contract Period: Base

POP Begin: TBD

POP End: TBD

(Brand name or equal)

Manufacturer: ____________

Model Number: ___________

NAICS CODE: 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing

3.00 MO __________________ __________________

3 OPTIONAL MONTHS OF Lease for:

(2000 KW GENERATOR) and

TWO (2) 1500 KW GENERATORS LEASE

Contract Period: Base

POP Begin: TBD

POP End: TBD

(Brand name or equal)

Manufacturer: ____________

Model Number: ___________

NAICS CODE: 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing

3.00 MO __________________ __________________

3 OPTIONAL MONTHS OF LEASE 300KW GENERATOR

POP End: TBD

(Brand name or equal)

1.00 JB __________________ __________________

DELIVERY TO SITE AND REMOVAL AFTER COMPLETION

(2000 KW GENERATOR) and

TWO (2) 1500 KW GENERATORS LEASE

Contract Period: Base

POP Begin: TBD

POP End: TBD

(Brand name or equal)

Manufacturer: ____________

Model Number: ___________

NAICS CODE: 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing

1.00 JB __________________ __________________

DELIVERY TO SITE AND REMOVAL AFTER COMPLETION

300 KW GENERATOR

POP End: TBD

(Brand name or equal)

GRAND TOTAL __________________

(End of B.2)

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

Alexandria Veterans Affairs Health Care System

2495 Shreveport Highway

Pineville, Louisiana 71360

6 MONTHS 06-01-2022

0002 6 MONTHS 06-01-2022

0003 6 MONTHS 06-01-2023

0004 OPTIONAL 3 MONTHS 12-01-2023

0005 OPTIONAL 3 MONTHS 12-01-2023

0006 1 JOB 11-30-2022

0007 1 JOB 02-28-2023

(End of B.3)

B.4 STATEMENT OF WORK

A. GENERAL GUIDANCE:

1. The statement of work (SOW) includes leasing equipment, delivery, and the installation of (4) four temporary generator systems to provide emergency power generation to the medical center at the Alexandria Veterans Affairs Health Care System (ALXVAHCS) during prolonged utility power interruptions due to storm damage and/or failure of electrical utility services. The generator requirements are listed below in this document.

2. Provide and install a 2000 KW trailer mounted Generator capable of operating at 60Hz, 480V, Wye configuration, 3Ph, 4 wire circuit with a total of 1500 Amps start up capability with UL2200 listing. Install system as close to the generator termination panel on the exterior of the facility Chiller Plant, building 147 as safely possible and make cable connections on the generator for immediate deployment. Provide all electrical cabling and components to support the equipment’s full designed capacity output.

3. Provide and install a 1500 KW trailer mounted Generator capable of operating at 60Hz, 208V, Wye, 3Ph, 4 wire circuit with a total of 3000 Amps start up capability with UL2200 listing. Install system as close to transformer TX7N on the exterior West of the main facility hospital, building 7 as safely possible and make cable connections on the generator for immediate deployment. Provide all electrical cabling and components to support the equipment’s full designed capacity output.

4. Provide and install a 1500 KW trailer mounted Generator capable of operating at 60Hz, 208V, Wye, 3Ph, 4 wire circuit with a total of 500 Amps start up capability with UL2200 listing. Install system as close to transformer 7004 on the exterior West of the facility Community Living Center, building 45 as safely possible and make cable connections on the generator for immediate deployment. Provide all electrical cabling and components to support the equipment’s full designed capacity output.

5. Provide and install a 300 KW trailer mounted Generator capable of operating at 60Hz, 208V, Wye configuration, 3Ph, 4 wire circuit with UL2200 listing. Install system as close to the generator termination panel on the exterior of the facility Lift Station, as safely possible and make cable connections on the generator for immediate deployment. Provide all electrical cabling and components to support the equipment’s full designed capacity output.

6. All rental/leased generators must have the below listed characteristics:

Fuel tank capacity of 1300 gallons minimum.

Have NFPA 704 compliance

Include fuel tank vent with flexible fuel lines Have a high-level fuel shutoff for spill prevention with a high fuel level switch Must have free standing stairs and door access Enclosure lights Standard duty air intake Unit mounted radiator Run relay Batteries 10-amp battery charger Charged with all fluids (coolant, engine oil, fuel oil, etc.)

Must have an integral belly fuel oil tank

7. Provide all temporary generators Electrical wiring, connectors, and electrical components to allow for quick installation to existing electrical feeders. The temporary generators shall be prepared by the contractor for immediate deployment and final connections made by M&O personnel following all NEC, NFPA, OSHA Codes. M&O personnel will make final connections to the building’s connection points in the event of need.

8. Provide a detailed submittal for VA review and approval that shows equipment to be used.

9. Job site shall be visited to verify all existing conditions and dimensions and the extent of work involved with the VA Engineering Service Representative. Visits to the site may be made by appointment only, during regular business hours, with the VA Contracting Officer Representative (COR) and Subject Matter Expert on site.

10. Contractor is responsible for the startup commissioning and de-commissioning of all rented/leased equipment under no load. Verification of operational status to be documented by M&O Personnel.

11. Contractor will provide and install a temporary security barrier around generators, and electrical wiring in a manner to keep unauthorized personnel out of the worksite.

12. Contractor will provide a 4-hour response time in event of equipment failure.

TYPE OF CONTRACT: A firm-fixed-price.

PERFORMANCE PERIOD: The period of performance is (6) six months with an option to renew for an additional (3) three months as needed due to operational requirements. The lease period will commence upon completed commissioning and full operation of generators.

DELIVERY: Generators are to be delivered to:

Alexandria Veterans Affairs Health Care System 2495 Shreveport HWY Pineville, Louisiana 71360

Engineering Services and Maintenance and Operations Personnel will be onsite for delivery and to verify set-up procedures.

B. GENERAL REQUIREMENTS:

This project will provide a Rental/Lease of Temporary Emergency backup generators for use at the ALXVAHCS.

1. Provide service and corrective maintenance on all supplied equipment during the rental.

2. Contractor shall perform electrical connections with limited assistance from the ALXVAHCS engineering electrical personnel on the generator feed for a rapid deployment capability in the event of need.

3. Contractor shall instruct Maintenance and Operations Personnel (facility electricians) on Operations of generator packages and provide technical support contact 24 Hours per day for the duration of the Lease.

INSTALLATION TIME:

a. All installation of temporary generator packages work shall be completed within 7 calendar days after “Notice to Proceed” is received by the Contractor.

b. Most work will be performed during the hours of 8:00 AM and 4:30 PM, Monday through Friday, exclusive of Federal Holidays. Some work outside of normal hours of operations may be necessary i.e., Electrical connections must be coordinated with the project Contracting Officer Representative (COR) and/or the Maintenance and Operations shop Supervisor.

SPECIAL CONSIDERATIONS BY THE CONTRACTOR:

All disposal costs and fees for debris removal will be the contractor’s responsibility.

a. The contractor will be responsible for cleanliness of the building area both interior and exterior upon completion of install and removal of supplied equipment and components.

b. The contractor shall take precautions to protect the Parking lot and roadways.

c. The contractor will be responsible for damages caused to the existing Parking lots, roadways, signage and grounds.

SAFETY CONSIDERATIONS:

Contractor’s workmen shall provide and utilize all safety requirements in accordance with OSHA, NEC, NFPA and VA regulations during all phases of the work.

Site shall be kept clean and free from debris at all times and contractor shall remove debris from the health care system property. Contractor will not be allowed to use Government tools, materials, and/or labor for this project unless a critical failure will occur. Coordination of needed items must be communicated to the CO/COR and approval must be granted by the Chief, Engineering Services.

FIRE PROTECTION DURING CONSTRUCTION:

a. Coordinate with the facility prior to and throughout the installation and removal periods.

b. Fire protection during construction shall comply with VA Master Construction Specification (VAMCS) 01 00 00, General Requirements. (Note: VAMCS 01 00 00, General Requirements, addresses NFPA 241, Joint Commission Interim Life Safety Measures, Hot Work Permits. This specification section was formerly section 01010.)

c. Phase installation as necessary to ensure that obstruction of exits is minimized or avoided. If exits are obstructed during installation, provide alternate exit routes during each phase of installation, and identify the alternate routes on site.

d. Minimize or avoid disruptions to fire alarm and sprinkler systems. Delineate phasing to ensure that installations of new systems are expedited, and where possible, maintain existing systems in service until the replacement system is operational. If fire protection systems are to be disrupted, ensure procedures are incorporated to maintain equivalent levels of fire protection and provide formal notification to the facility while systems are down. All work is to be performed in strict compliance with the SOW.

COVID PROTOCOL:

COVID screening: For those visiting the Medical Center for the first time, please be aware COVID screening at 2 entrances (North and Main) of the 3 at the facility is on-going. The south entrance has been closed since COVID screening began. The questions that will be asked at the entrance are shown on the VA COVID screening tool website www.va.gov/covid19screen. VA employees and contractors can use the screening tool before arriving in the morning to expedite the screening process. The employee or contractor will receive the following pop-up on their screen if they provide the appropriate answer to all COVID symptom questions:

This screen can be shown at the entrance checkpoint to reduce admittance waiting time. Everyone must have a mask upon entry to the facility and the mask must always be worn while on site. Social distancing and all other CDC guidelines are practiced here.

(End of B.4)