36C25622Q0848 0002.docx

SUBJECT*

Fuel Tank Maintenance Contract

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

POINT OF CONTACT*

Contract Specialist Veronica Maskell veronica.maskell@va.gov

PLACE OF PERFORMANCE

2400 Canal Street

New Orleans LA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3.

EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HO

UR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

(Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. I

f by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF

AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFIC

ER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101 Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101 To all Offerors/Bidders

36C25622Q0848 06-06-2022

X X X

1PM CST, 06/13/2022

See CONTINUATION Page

The purpose of this modification is to submit the responses to questions recieved and extend closing date to 06/13/2022.

SEE CONTINUATION PAGE FOR FURTHER INFORMATION

Page 1 of Page 1 of

CONTINUATION PAGE

1) Is this project sales tax exempt? If the project is sales tax exempt, will the Government provide a sales tax exemption certificate? The certificate can be provided after award.

2) Will the Government provide VA badges/PIV cards for contractors working on-site for this project? Yes

3) If contractors are provided a VA badge/PIV card, will they be allowed to move throughout the facility without a VA escort? If not, what areas of the facility specifically require VA escorts to enter? Yes

4) Will the Government provide contractors with access to locked workspaces (such as mechanical rooms and plumbing closets) via badge/keycard access? No

5) Will the Government provide contractors with access to locked workspaces (such as electrical rooms and plumbing closets) via a master key? No

6) Will the Government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations. No

7) Will the VA allow a single individual to act as the Quality Control Manager (QCM), Site Safety & Health Officer (SSHO), and on-site Superintendent (Super) for the prime contractor on this project? Please see SOW for required personal

8) Where will the designated parking area be for workers accessing the construction site? Parking will be in the Patient Garage as long as parking is available.

9) The day tanks are not mentioned in the solicitation, but they were shown during the site visit. Should the day tanks be included/added to the scope of work? Yes. The day tanks are apart of the fuel systems.

10) Does the VA have a Spill Prevention, Control, and Countermeasure (SPCC) plan? If so, can the VA please provide a copy? Yes, the VA has a SPCC plan. No the SPCC plan will not be provided at this time

11) Will the VA provide a technician to operate any pump or controls as needed during maintenance operations? Yes.

12) The solicitation has a contradiction regarding the volume and type of fuel present on site and included in this solicitation. Can the VA please clarify the fuel type and total tank capacities? There are 6- 40,000 gallon fuel tanks on the main campus. No 2 diesel fuel.

13) There are several mentions of underground storage tanks in the solicitation, but the tanks in question are all above ground. Can you please verify that all tanks are above ground? There are 6 - 40,000 gallon above ground Tanks

14) Several maintenances and testing services mentioned in this solicitation are traditionally for underground storage tanks, and not applicable to the above ground tanks on site. This includes the following:

a. Corrosion Protection

b. Line tightness test

c. Tank tightness test

d. Class B Operators

e. ASTM D 2276 (Standard Test Method for Particulate Contaminant in Aviation Fuel by Line Sampling; Not applicable to this fuel type) Can you please confirm that this solicitation is only to include testing required for above ground tanks? This solicitation is for Above Ground Tanks only.

15) Previous solicitations for this exact requirement have included the RFI question and VA responses from the table below. Can the VA please confirm or clarify if these VA responses will be applicable to this solicitation? The contractor is responsible for all parts and supplies not to exceed 10,000.00. parts and supplies exceeding $10,000.00 dollars will be paid for by the VAMC.

PWS Pg. 3 – Hours of Work – Part 7 From Solicitation:

“All parts, filters, or items needed to maintain underground and aboveground storage tanks operations are included in this contract” This statement implies that the contractor will be responsible for any and all materials that are required for the fuel supply and storage system at this facility. This would potentially include all parts necessary for a complete rebuild. If this is the intention of the VA, the cost for contingency will significant increase on this project. Please confirm that this is the VA’s intention?

The contractor is responsible for all parts and supplies not to exceed 10,000.00. parts and supplies exceeding $10,000.00 dollars will be

PWS Pg. 6 – B Unscheduled Maintenance – Parts 2 & 3 From Solicitation:

“2) All parts and labor, to include tools needed for work, shall be provided by the contractor and covered under the contract. Any parts removed due to replacement under the contract shall become the property of the contractor.

3) Contractor shall maintain a full spare parts inventory for repairs and service that could be needed for the unit being maintained.”

These statements imply that the contractor will be responsible for any and all materials that are required for the fuel supply and storage system at this facility. This would potentially include all parts necessary for a complete rebuild.

If this is the intention of the VA, the cost for contingency will significant increase on this project. Please confirm that this is the VA’s intention?

The contractor is responsible for all parts and supplies not to exceed 10,000.00. parts and supplies exceeding $10,000.00 dollars will be

16) The verbiage reads annual tank polishing/cleaning and Quarterly inspections/preventive maintenance. However, this is in the solicitation: Annual tank polishing/Cleaning and quarterly inspection/preventive maintenance.

1) The contractor shall perform Quarterly preventive maintenance on the Under Ground Storage Tanks listed in Attachment B of this document. This maintenance shall be in accordance will all the LDEQ, manufacturers requirements, industry standards and statutory requirements.

4) On site test and analysis will be conducted once a month. The contractor must be, at a minimum, a Class B Operator, per Environmental Protection Agency (EPA) standards. The contractor must demonstrate past experience conducting test and analysis of comparable storage units within the last three (3) years. On site testing and analysis will be done on a quarterly base.

We just want to make sure you want a quarterly or a monthly inspection/PM. Or do you want both quarterly and monthly? Monthly inspection will be conducted by VA personal.

17) Are the line leak detectors electrical or mechanical? Yes

18) What is the manufacturer of the tanks and lines? IPS Fuel System installed

19) Is the Veeder Root System set up for static leak test? Yes, IPS Fuel Systems

20) 7. All parts, filters or items needed to maintain underground and aboveground Storage Tanks operations are included in this contract. Parts replaced under this contract shall be new or equivalent to OEM specifications and are to be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. Parts replaced shall become the sole property of the Government. The contractor is responsible for all parts and supplies not to exceed 10,000.00. parts and supplies exceeding $10,000.00 dollars will be paid for by the VAMC.

Do we need to include filters and other items in this bid or are they supplied by the VA? All filter and other items is included in this proposal.

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