36C25622Q0462.docx
DOCX document 154 KB Posted
- Attached to
- Q527--Medical Diagnostic Physicist Federal contract opportunity
- Solicitation number
- 36C25622Q0462
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| ATT 1 Am 1 - B2 Price schedule revised 02.docx | DOCX document | |
| ATT D4- Written Procedure for Written Directive.pdf | ||
| ATT 2 Am 1- B3 PWS revised.docx | DOCX document | |
| 36C25622Q0462 0001.docx | DOCX document | |
| ATT D3 KEY PERSONNEL- Conflict of Interest.docx | DOCX document | |
| ATT D2 CONTRACTOR CERTIFICATION IMM.docx | DOCX document | |
| ATT D1 - QASP Medical Diagnostic Physicist.docx | DOCX document |
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
36C25622Q0462
PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a. PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
UEI:
EFT:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
Paid Via Task Orders 36C25622Q0462 08-04-2022 Melanie Hawley 228-523-5069 08-31-2022
2:00 PM
CDT
36C256 Department of Veterans Affairs Network Contracting Office 16 400 Veterans Avenue Biloxi
MS
39531 X X 541690 $16.5 Million N/A X 36C564 Department of Veterans Affairs Veterans Health Care System of the Ozarks (VHCSO) 100 N. College Ave Fayetteville
AR
72703 36C256 Department of Veterans Affairs
VHCSO &
Network Contracting Office 16 400 Veterans Avenue Biloxi
MS
39531
FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically
1-877-489-6135 See CONTINUATION Page Contractor to provide Medical Diagnostic Physicist services for the Veterans Health Care System of the Ozarks (VHCSO), Fayetteville, AR, per the terms and conditions stated herein.
Period of Performance October 1, 2022 to September 30, 2027 with five (5) twelve-month Ordering Periods.
Refer to Section B.2 Schedule of Services (PRICE) page 7 Refer to Section B.3 Performance Work Statement (PWS) page This is s 100% set-aside for SDVOSBs.
See CONTINUATION Page Paid via Task Orders X X X Melanie Hawley
VA-VHA-2020 AC34AE75
Table of Contents
| SECTION A | 1 |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 1 |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 4 |
| B.1 CONTRACT ADMINISTRATION DATA | 4 |
| B.2 PRICE/COST SCHEDULE | 6 |
| ITEM INFORMATION | 6 |
| B.3 Performance Work Statement | 26 |
| SECTION C - CONTRACT CLAUSES | 43 |
| C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 43 |
| C.2 52.216-18 ORDERING (AUG 2020) | 49 |
| C.3 52.216-19 ORDER LIMITATIONS (OCT 1995) | 49 |
| C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995) | 50 |
| C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) | 50 |
| C.6 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997) | 50 |
| C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS | 51 |
| C.8 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) | 51 |
| C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 52 |
| C.10 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) | 52 |
| C.11 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018) | 54 |
| C.12 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION) | 55 |
| C.13 VAAR 852.237-75 KEY PERSONNEL (OCT 2019) | 56 |
| C.14 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION) | 57 |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 65 |
| SECTION E - SOLICITATION PROVISIONS | 66 |
| E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 66 |
| E.2 Continuation of ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS | 70 |
| E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) | 74 |
| E.4 52.233-2 SERVICE OF PROTEST (SEP 2006) | 77 |
| E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 77 |
| E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION) | 86 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
36C25622Q0462
Page 1 of Page 1 of
B.1 CONTRACT ADMINISTRATION DATA
(continuation from Standard Form 1449, block 18A.)
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR (NAME/ADDRESS/CITY/STATE/ZIP):
| ____________________________________ | |
| ____________________________________ | |
| ____________________________________ | |
| POINT OF CONTACT: | ____________________________________ |
| P.O.C. TELEPHONE: | ____________________________________ |
| P.O.C. FAX: | ____________________________________ |
| P.O.C. E-MAIL: | ____________________________________ |
| SAM Unique #: | ________________________ |
Tax ID Number: ________________________ DUNS Number: _______________________
| b. GOVERNMENT: | Contracting Officer (NCO16)- Melanie Hawley | |
| Department of Veterans Affairs | ||
| Network Contracting Office 16 | ||
| 400 Veterans Ave | ||
| Biloxi, MS 39531 | ||
| Phone: (228)523-5000 *38606 | ||
| Email: Melanie.Hawley@va.gov |
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor should be:
[X] 52.232-33 Payment by Electronic Funds Transfer- System of Award Management
3. INVOICES: Invoices shall be submitted in arrears:
a. Quarterly []
| b. Semi-Annually | [] | |
| c. Other | [X] | Monthly |
4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests:
FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically
5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO |
| DATE |
The resultant contract is a nonpersonal services contract in accordance with FAR 37.401.
B.2 PRICE/COST SCHEDULE
(Standard Form 1449, continuation of Block 20) The Contractor shall provide radiation and medical (diagnostic) physicist services in accordance with Section B3 Performance Work Statement (PWS) and the terms and conditions stated herein for the Veterans Health Care of the Ozarks at the prices specified herein.
Period of Performance – 1 October 2022 to 30 September 2027 with five (5) twelve-month Ordering Periods.
This is award is a Firm-Fixed (FF) Priced, Indefinite Delivery Indefinite Quantity (IDIQ) contract type with a five (5) twelve-month ordering periods. Initial/Base and Ordering Periods of Performance are estimated subject to the effective date of award. This will be a single award.
Pricing Instructions:
The Government will order the below specified minimum contract value of services and may order up to and including the below specified maximum contract value of services through task orders under this basis Indefinite Delivery Indefinite Quantity (IDIQ) contract during the duration of the contract. The maximum amount under this contract is not guaranteed. The task orders shall be issued by each period of performance and will cover the funding/payments for services performed during that period.
Contract Minimum: $1,000.00 Contract Maximum: $600,000.00 All unit prices shall be a fixed price and all inclusive.
NOTE: The specified rates for use if FAR Clause 52.217-8 is exercised by the Government will be those rates in effect under the contract/task order preceding this option. (Refer to Section E FAR 52.212-2 regarding evaluation of this option). Pricing shall be considered evaluated at time of award.
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
1st ordering period 10/1/2022 to 09/30/2023
| 18.00 |
| EA |
| _______________ |
| __________________ |
Radiographic annual testing Contract Period: Base POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services PRODUCT/SERVICE CODE: Q527 - Medical - Nuclear Medicine 1st ordering period
| 4.00 |
| EA |
| __________________ |
| __________________ |
Radiographic Annual Testing for Outpatient Clinics
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 9.00 |
| EA |
| __________________ |
| __________________ |
CT Annual Testing
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 12.00 |
| EA |
| __________________ |
| __________________ |
CT Annual Testing for Outpatient clinics
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 16.00 |
| EA |
| __________________ |
| __________________ |
MRI Annual Testing
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
MRI Annual Testing for outpatient clinics
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Acceptance Test for New CT Units
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Acceptance Test for new Diagnostic Units
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 10.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Dental Units
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Dental Units at Outpatient clinics
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Bone Density Units
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Bone Density Units at Outpatient clinics
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Nuclear Medicine Units
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 32.00 |
| EA |
| __________________ |
| __________________ |
Quarterly Testing of Nuclear Medicine Units
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 12.00 |
| EA |
| __________________ |
| __________________ |
Testing of replacement CT/X-ray tubes prior to patient use
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 75.00 |
| EA |
| __________________ |
| __________________ |
Nuclear medicine requirements in order to meet the JC, IG, NRC and NHPP guidelines for Radiation protection and safety.
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 25.00 |
| EA |
| __________________ |
| __________________ |
Radiology Imaging requirements in order to meet the JC, IG, NRC and NHPP guidelines for Radiation protection and safety
POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| Total for 1st ordering period |
| $ |
2nd ordering period 10/1/2023 to 09/30/2024
| 18.00 |
| EA |
| __________________ |
| __________________ |
Radiographic annual testing
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
2nd ordering period
| 4.00 |
| EA |
| __________________ |
| __________________ |
Radiographic Annual Testing for Outpatient Clinics
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 9.00 |
| EA |
| __________________ |
| __________________ |
CT Annual Testing
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 12.00 |
| EA |
| __________________ |
| __________________ |
CT Annual Testing for Outpatient clinics
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 16.00 |
| EA |
| __________________ |
| __________________ |
MRI Annual Testing
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
MRI Annual Testing for outpatient clinics
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Acceptance Test for New CT Units
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Acceptance Test for new Diagnostic Units
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 10.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Dental Units
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Dental Units at Outpatient clinics
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Bone Density Units
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Bone Density Units at Outpatient clinics
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Nuclear Medicine Units
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 32.00 |
| EA |
| __________________ |
| __________________ |
Quarterly Testing of Nuclear Medicine Units
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 12.00 |
| EA |
| __________________ |
| __________________ |
Testing of replacement CT/X-ray tubes prior to patient use
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 75.00 |
| EA |
| __________________ |
| __________________ |
Nuclear medicine requirements in order to meet the JC, IG, NRC and NHPP guidelines for Radiation protection and safety.
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 25.00 |
| EA |
| __________________ |
| __________________ |
Radiology Imaging requirements in order to meet the JC, IG, NRC and NHPP guidelines for Radiation protection and safety
POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| Total for 2nd ordering period |
| $ |
3rd ordering period 10/1/2024 to 09/30/2025
| 18.00 |
| EA |
| __________________ |
| __________________ |
Radiographic annual testing
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
3rd ordering period
| 4.00 |
| EA |
| __________________ |
| __________________ |
Radiographic Annual Testing for Outpatient Clinics
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 9.00 |
| EA |
| __________________ |
| __________________ |
CT Annual Testing
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 12.00 |
| EA |
| __________________ |
| __________________ |
CT Annual Testing for Outpatient clinics
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 16.00 |
| EA |
| __________________ |
| __________________ |
MRI Annual Testing
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
MRI Annual Testing for outpatient clinics
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Acceptance Test for New CT Units
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Acceptance Test for new Diagnostic Units
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 10.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Dental Units
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Dental Units at Outpatient clinics
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Bone Density Units
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Bone Density Units at Outpatient clinics
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Nuclear Medicine Units
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 32.00 |
| EA |
| __________________ |
| __________________ |
Quarterly Testing of Nuclear Medicine Units
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 12.00 |
| EA |
| __________________ |
| __________________ |
Testing of replacement CT/X-ray tubes prior to patient use
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 75.00 |
| EA |
| __________________ |
| __________________ |
Nuclear medicine requirements in order to meet the JC, IG, NRC and NHPP guidelines for Radiation protection and safety.
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 25.00 |
| EA |
| __________________ |
| __________________ |
Radiology Imaging requirements in order to meet the JC, IG, NRC and NHPP guidelines for Radiation protection and safety
POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| Total for 3rd ordering period |
| $ |
4th ordering period 10/1/2025 to 09/30/2026
| 18.00 |
| EA |
| __________________ |
| __________________ |
Radiographic annual testing
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
4th ordering period
| 4.00 |
| EA |
| __________________ |
| __________________ |
Radiographic Annual Testing for Outpatient Clinics
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 9.00 |
| EA |
| __________________ |
| __________________ |
CT Annual Testing
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 12.00 |
| EA |
| __________________ |
| __________________ |
CT Annual Testing for Outpatient clinics
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 16.00 |
| EA |
| __________________ |
| __________________ |
MRI Annual Testing
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
MRI Annual Testing for outpatient clinics
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Acceptance Test for New CT Units
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Acceptance Test for new Diagnostic Units
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 10.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Dental Units
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Dental Units at Outpatient clinics
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Bone Density Units
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Bone Density Units at Outpatient clinics
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Nuclear Medicine Units
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 32.00 |
| EA |
| __________________ |
| __________________ |
Quarterly Testing of Nuclear Medicine Units
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 12.00 |
| EA |
| __________________ |
| __________________ |
Testing of replacement CT/X-ray tubes prior to patient use
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 75.00 |
| EA |
| __________________ |
| __________________ |
Nuclear medicine requirements in order to meet the JC, IG, NRC and NHPP guidelines for Radiation protection and safety.
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 25.00 |
| EA |
| __________________ |
| __________________ |
Radiology Imaging requirements in order to meet the JC, IG, NRC and NHPP guidelines for Radiation protection and safety
POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| Total for 4th ordering period |
| $ |
5th ordering period 10/1/2026 to 09/30/2027
| 18.00 |
| EA |
| __________________ |
| __________________ |
Radiographic annual testing
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
5th ordering period
| 4.00 |
| EA |
| __________________ |
| __________________ |
Radiographic Annual Testing for Outpatient Clinics
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 9.00 |
| EA |
| __________________ |
| __________________ |
CT Annual Testing
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 12.00 |
| EA |
| __________________ |
| __________________ |
CT Annual Testing for Outpatient clinics
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 16.00 |
| EA |
| __________________ |
| __________________ |
MRI Annual Testing
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
MRI Annual Testing for outpatient clinics
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Acceptance Test for New CT Units
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Acceptance Test for new Diagnostic Units
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 10.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Dental Units
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Dental Units at Outpatient clinics
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Bone Density Units
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 1.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Bone Density Units at Outpatient clinics
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 8.00 |
| EA |
| __________________ |
| __________________ |
Annual Testing for Nuclear Medicine Units
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 32.00 |
| EA |
| __________________ |
| __________________ |
Quarterly Testing of Nuclear Medicine Units
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 12.00 |
| EA |
| __________________ |
| __________________ |
Testing of replacement CT/X-ray tubes prior to patient use
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 75.00 |
| EA |
| __________________ |
| __________________ |
Nuclear medicine requirements in order to meet the JC, IG, NRC and NHPP guidelines for Radiation protection and safety.
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| 25.00 |
| EA |
| __________________ |
| __________________ |
Radiology Imaging requirements in order to meet the JC, IG, NRC and NHPP guidelines for Radiation protection and safety
POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services
| Total for 5th ordering period |
| $ |
| GRAND TOTAL for five ordering periods |
| $________________ |
ORDERS: This is a Fixed Price (FP) Indefinite Delivery/Indefinite Quantity (IDIQ) contract (see FAR 52.216- Ordering Procedures:
1. This contract type allows the Department of Veteran Affairs Network Contracting Office 16 (NCO 16) Contracting Officers (CO) to place orders with the contractor on an as needed basis, in accordance with the FAR Clauses 52.216-18, Ordering. NCO 16 will obligate the funding and order the services by issuing a task order.
1. The contractor shall initiate work when, so directed by a Task Order. No work under any Task Order shall be performed unless specifically authorized by the CO.
Approval of a Task Order shall not constitute approval to exceed any item listed in the contract or general provisions of the contract. The contractor shall not exceed the task order amount or change the task order without prior written approval of the CO.
1. Task orders within scope of the IDIQ contract will be issued unilaterally in accordance with the IDIQ Contract terms and conditions and in accordance with contract clauses FAR 52.212-4 (c), FAR 52.216-18, FAR 52.216-19 and FAR 52.216-22.
1. Task order pricing for services will be based on IDIQ prices based on the accepted prices in the contract line items as outlined in B.2 Schedule of Services section of awarded IDIQ contract.
1. Contractor is required to deliver services in accordance with the task order terms and conditions during the task order specified period of performance.
1. The NCO 16 Contracting Officer is the only authorized official to issue task orders under this IDIQ Contract.
1. Task order prices shall be Fixed-Price (FP) as agreed to in the contractor’s schedule and individually funded.
1. Each task order shall have an established period of performance or delivery date. Individual Task order shall not exceed a 12-month period.
B.3 Performance Work Statement
1.0. Introduction. This is a services contract to provide radiation and medical (diagnostic) physicist services in support of the Veterans Health Care System of the Ozarks (VHSO), Radiation Safety Program. The contractor shall provide all supervision, personnel, transportation, equipment and software needed to complete the requirements of this contract. The successful offeror will be required to make a minimum of 4 quarterly visits per contract year as well as any additional visits as needed. The successful offeror will also be required to attend the quarterly Radiation Safety Committee meetings in person or online. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government for overall contract performance. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required service at VHSO as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of this PWS.
1.1 Place of Performance. Main VA hospital (VHSO) located at 100 N. College Ave, Fayetteville, AR and includes several Community Based Outpatient Clinics (CBOCs) in the surrounding catchment area to include Ft Smith CBOC, 5700 Phoenix Place, Fort Smith, AR; Branson CBOC, 5571 North Gretna Rd, Branson, MO; Joplin CBOC, 3015 Connecticut Ave, Joplin, MO and Gene Taylor CBOC, 1850 West Republic St, Springfield, MO.
1.2 Scope of Work. VHSO provides Radiology/Nuclear Medicine services to the VA main hospital in Fayetteville, AR and Radiology services to several Community Based Outpatient Clinics (CBOCs) noted above. Medical Diagnostic Physicist is to provide oversight of VHSO Quality Assurance activities relative to radiation safety and medical physics to include:
1.2.1. Evaluation of radiology and nuclear medicine equipment, including acceptance testing at the time of installation, routine quarterly and annual testing and emergency checks as needed or following a major repair that would affect image quality or have an impact on Radiation Protection.
1.2.2. Assessing patient radiation doses and employee exposure, when requested by VHSO.
1.2.3. Evaluating shielding of equipment rooms after new or renovated construction projects.
1.2.4. Ensuring VHSO facility compliance with Nuclear Regulatory Commission (NRC) regulations, National Health Physics Program (NHPP) requirements, the Joint Commission (TJC) guidelines and Veterans Affairs (VA) system directives and policies, supplying documentation stating compliance. If noncompliance is determined, the contractor will be responsible for creating a written plan and executing that plan to bring the VHSO into compliance.
1.2.5. Other radiation safety or medical physics duties as assigned by the VHSO Radiation Safety Officer (RSO). Such duties may include but are not limited to, nuclear medicine quarterly audits, license amendments, or consultative services for possible radiation safety events including medical events or misadministration of radioactive isotopes.
2.0 General Requirements. This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.
2.1 Personnel. This contract requires that certain tasks be performed by a licensed Medical Physicist. Prior to commencing work, all contractor employees shall meet certain criteria, listed below, to perform work under this contract as a Medical (Diagnostic) Physicist. All of the required qualification documents identified in this section must be submitted with the contractor’s offer. These documents will be forwarded to the RSO or designee for approval. Failure to submit these documents with the offer or the disapproval of these qualification will result in the offer being rejected. The Contractor Medical Physicist shall meet the following education, certification, and qualification standards:
2.1.1. Hold a Master’s Degree in Medical Physics, Health Physics or a related field, transcripts required with offer.
2.1.2. Hold current Board Certification in Diagnostic Radiological Physics by the American Board of Radiology or American Board of Medical Physics, copy of certification with offer.
2.1.3. The Contractor Medical Physicist shall have recent experience as an RSO or consultant to a medical facility licensed by the NRC to perform nuclear medicine related assessments.
2.1.4. The Contractor Medical Physicist shall have a thorough understanding of all current NRC/NHPP regulations, particularly pertaining to the VA system.
2.1.5. The Contractor Medical Physicist shall have experience writing NRC/NHPP license amendments related to the medical use of radiation.
2.1.6. If the offeror is a graduate from a Nuclear Medicine Technology Program, then he/she must have and provide, a copy of current certification by the American Association of Radiologist Technologists (AART) and/or Nuclear Medicine Technology Certification Board (NMTCB) at the time their offer is submitted.
2.1.7. The Contract Diagnostic Medical Physicist shall have a minimum of five years of experience working in the field of radiation safety.
2.2. Type of Contract. The Government will award a Fixed Price (FP) Indefinite-Delivery Indefinite-Quantity (IDIQ) contract.
2.3. Period of Performance. The period of performance for this effort will be a base period of five (5) years with five (5) twelve-month ordering periods. A task order will be issued for each ordering period.
2.4. Scheduling of Work. The Contractor shall schedule routine work 21 days in advance to allow for adjustments to the clinic and patient schedules and will communicate with the Nuclear Medicine technologist and the Radiology Chief Technologist to coordinate dates and times. The Contractor will ensure all tests, audits and surveys are done prior to deadlines.
2.4.1. All work, regardless of when performed, shall be paid for at the rate specified in the contract. Contract Employees must be physically present at a VA facility and actually perform the required services for payment (online meetings and consultations are acceptable unless physical presence is requested by RSO.)
2.4.2. The Contractor shall submit a quarterly agenda to the RSO that summarizes the audits/inspections/surveys/tests that must be completed in the upcoming quarter.
2.5. Travel/Transportation. The Contractor shall provide all Travel/Transportation necessary to perform the requirements of this contract. All travel related costs, including lodging or any other miscellaneous costs, shall be the sole responsibility of the contractor and shall be included in the firm fixed unit price on the Price Schedule.
2.6. Medical Emergency Services. In case of emergency, the Medical Physicist shall be required to report (in person, phone or via e-mail) within four (4) hours after receipt of phone call or e-mail notice from VHSO to the RSO or Radiology department. There will be no limit to the amount of calls or e-mails that VHSO can make to the Medical Physicist. The Contractor Medical Physicist will provide unlimited telephone or e-mail support for any regulatory, dose or quality control problems in a timely manner and will respond to any query from the RSO in a timely manner.
2.7 Business Relations. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, and timely identification of issues. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.
3.0. Performance Requirements. The following section specifies the Performance Elements for the contract. The vendor shall refer to the most current versions of standards and requirements from NRC/NHPP when conducting the requested monitoring and reporting. The following services are to be completed for equipment listed in Appendix A, at the appropriate locations.
3.1. Conduct surveys of and evaluations of nuclear medicine and radiology equipment and records.
3.1.1. Review the condition of all Nuclear Medicine and radiation producing equipment at VHSO at least once a year, or more often if equipment failed quality control, was repaired or as otherwise needed. Provide a written report of findings and solutions to any issues found. (This includes nuclear medicine, MRI, CT, X-ray and dental equipment. See Appendix A for list of equipment at each location)
3.1.2. Perform quarterly evaluations of Nuclear Medicine records and equipment and provide a written report of findings and solutions to any issues found.
3.1.3. Perform acceptance testing of Nuclear Medicine and Radiology/Dental radiation producing equipment as needed and provide a written report of findings and solutions to any issues found.
3.1.4. Perform quarterly performance-based audit of laboratory practices in Nuclear Medicine and provide a written report of findings and solutions to any issues found.
3.1.5. Audit the technical Quality Control programs of Nuclear Medicine and Radiology annually and recommend changes as required by the National Health Physics Program (NHPP) radioactive materials permit. Provide a written report of findings and solutions to any issues found.
3.1.6. Prepare manifests and coordinate shipment of radioactive flood sources at VHSO in accordance with NRC/NHPP regulations.
3.1.7. Prepare annual radiation safety report in conjunction with RSO.
3.1.8. Provide technical advice and direction during the performance of American College of Nuclear Physicians (ACNP)- Society of Nuclear Medicine (SNM) Nuclear Medicine phantom studies.
3.1.9. Assist the Nuclear Medicine Physician with dosimetry monitoring as related to radio pharmaceutical therapy and provide physicist support to Nuclear Medicine for therapy as needed in accordance with the Release Guidelines.
3.1.10. Attend quarterly Radiation Safety Committee meetings and present a verbal report of the quarterly audit. During the RSC meeting, tasks may be assigned by the committee for follow-up, and the Contractor may be assigned responsibility for completing some tasks.
3.1.11. Assist the RSO, as requested, with quarterly reviews of all occupationally exposed personnel dosimetry badges; analyze doses to individuals and initiate appropriate action. Actively assist in the preparation of overexposure reports.
3.1.12. Prepare all necessary paperwork, and speak on the subjects and questions if asked, for NRC/NHPP and be physically present at inspections by the NRC/NHPP and the Joint Commission for Accreditation of Healthcare Organizations (TJC) where radiation issues are involved.
3.1.13. Prepare plans for any NRC/NHPP inspections or surveys and ensure compliance with all NRC/NHPP regulations. If noncompliance is found, the contractor will create a written plan of action to ensure compliance and see the plan through until compliance has been reached.
3.1.14. Conduct Quality Management surveys related to NRC/NHPP requirements.
4.0 Performance Requirements Summary (PRS) Matrix
The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The government expects the contractor to perform at a minimum, the identified acceptable levels throughout the life of the contract, and the contractor’s performance shall be given significant consideration when evaluating recommendations for future government contracts and or awards.
Method of Surveillance: The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL).
| PRS # |
| Performance Objective |
| Performance Standard |
| Acceptable Quality Level |
| Surveillance Method |
| Remedies |
| 4.1 |
| The Contractor’s physicist must maintain Board Certification in Diagnostic Radiological Physics by the American Board of Radiology or the American Board of Medical Physics |
| Must have current certification at all times during the performance of the contract. |
| 100% Compliance |
| Periodic Inspection – annually |
| Request a temporary extension- or contractor replacement |
| 4.2 |
| Quarterly, semi-annual and annual testing/audits/ surveys and evaluations |
| All testing is completed |
prior to due date 99% acceptable level
| Contracting Officer Representative (COR) polls Nuclear Medicine (NM) lead technologist and Radiology Chief Technologist |
| Communicate with VHSO to schedule testing ASAP. |
| 4.3 |
| Report timeliness and accuracy |
| Receive written reports of required testing/audits/surveys within 5 business days after completion of requirements. |
| Documents are accurate 95% of the time and received in 5 business days 90% of the time. |
| Review of reports by RSO/Nuclear Medicine lead technologist/Radiology Chief Technologist |
| Re-perform tasks or correct report deficiencies within 3 working days at no additional costs to the Government |
| 4.4 |
| Radiation Safety Committee (RSC) Meeting Attendance |
| Attend all quarterly RSC meetings, either in person or via online meeting software. |
| 100% compliance |
| Attendance reviewed |
by the COR Communicate with COR in advance or follow up after missed meeting. Provide justification for missed meeting.
| 4.5 |
| Communication and Availability for Consultation |
| Responds to routine communication from VHSO within 3 business days. |
| 90% compliance |
| Random review by COR |
| Reply to communication from VHSO ASAP. |
| 4.6 |
| Response Time for Emergencies |
| In the event of emergency as stated by VHSO, contractor responds within 4 hrs either in person, via e-mail or by phone. |
| 100% compliance |
| COR polls RSO, NM lead technologist and Radiology Chief Technologist for compliance issues |
| Respond to ASAP; provide reliable avenues of communication. |
| 4.7 |
| Stays Abreast of Changes to Programmatic Regulations/Guidelines |
| Informs VHSO through the RSC meeting or emails to RSO regarding any changes from NRC/NHPP in regulatory requirements. Also advises VHSO of any changes to NHPP or Joint Commission inspection criteria. |
| Rating of Satisfactory from RSO, RSC chair when polled. |
| COR polls RSO and RSC Chairperson for a rating in this objective. (Satisfactory or Unsatisfactory) |
| Meeting with RSO/RSC Chairperson and COR to evaluate Contractor’s information sources. |
| 4.8 |
| Scheduling Routine Work |
| Routine work scheduled with a 21-day notice. |
| 90% compliance |
| COR polls Nuclear Medicine lead technologist and Radiology Chief Technologist |
| Changes to schedule will be communicated as soon as they are known and work rescheduled ASAP. |
| 4.9 |
| Timeliness and Accuracy of Billing |
| Contractor shall submit invoices within ten (10) workdays following the end of a month in which the contractor rendered services. |
| 100% compliance |
| IPPS- monthly |
| Payment will be late |
4.1 Quality Assurance. The Government will evaluate the Contractor’s performance under the contract, IAW the PRS Matrix. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.
4.1.1. Whenever the COR notifies the contractor of any deficiencies detected in the work performed, the contractor shall correct cited deficiencies within three (3) working days, or as otherwise adjusted by the COR, after the notification in writing by the COR without affecting the regularly scheduled work. If these are not corrected timely, the COR will issue a Contract Report to the CO for issuance to the contractor.
4.1.2. Upon satisfactory completion by the Contractor and acceptance by the COR of the work completed by the contractor in accordance with this Performance Work Statement, payment will be approved. Failure to complete the work stated in this PWS may result in unfavorable Contractor Performance Assessment Reporting System (CPARS) ratings or payment delay until such item is completed as determined by the Contracting Officer.
4.1.3. The contractor shall maintain an effective Quality Control Program to ensure services are performed IAW this PWS. The purpose of this program is to identify, prevent, and ensure non-recurrence of defective services.
5.0 Deliverables
| Deliverable |
| Frequency |
| # of Copies |
| Medium/Format |
| Distribution |
| Quality Assurance Program Review |
| Annually |
| 1 |
| COR |
| Radioactive Materials (RAM) license review |
| Annually |
| 1 |
| COR |
| Radioactive Materials (RAM) records review |
| Semi-Annually |
| 1 |
| COR |
| Gamma camera Quality Control (QC) checks |
| Annually |
| 1 |
| COR |
| Dose calibrator accuracy |
| Quarterly |
| 1 |
| COR |
| Dose calibrator linearity |
| Quarterly |
| 1 |
| COR |
| Efficiency/FWHM, Full Width at Half Maximum, of well counter and thyroid uptake equipment |
| Quarterly |
| 1 |
| COR |
| ALARA program review |
| Quarterly |
| 1 |
| COR |
| Leak tests of sealed sources |
| Not to exceed 6 month intervals |
| 1 |
| COR |
| Sealed source inventories and measurements of radiation levels in source storage areas |
| Quarterly |
| 1 |
| COR |
| Radiation protection/quality control survey of the diagnostic X-rays, CTs, MRIs, Dental, Cysto and various other equipment at all VHSO locations |
| Annually |
| 1 |
(See Appendix B for inspection criteria that must be in report.)
COR
| Acceptance testing reports |
| As needed for new or repaired equipment |
| 1 |
| COR |
5.1. Annual Radiation Protection Reports shall include all components specified in Appendix B.
5.2. Report of all testing results shall be sent via e-mail with a hard copy sent by mail to the COR.
6.0 Definitions
CONTRACTING OFFICER (CO): A Contracting Officer is a government employee who has authority to enter into, administer, and or terminate contracts, as well as make related determinations and findings on behalf of the Government. (Note: The only individual who can legally bind the Government.)
CONTRACTING OFFICER’S REPRESENTATIVE (COR) - A representative from the requiring activity appointed by the Contracting Officer to perform surveillance and to act as liaison to the contractor
CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.
DELIVERABLE: A tangible or intangible object produced as a result of the project that is intended to be delivered to a customer (either internal or external). Examples of a deliverable are a report, a document, a server upgrade or any other building block of an overall project.
FISCAL YEAR: A period beginning in October 1 and ending September 30 of the consecutive calendar year. The fiscal year is designated by the calendar year in which it ends.
QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): A plan specifying the surveillance methodology used by the COR for surveillance of the contractor’s performance.
SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.
7.0 Billing:
7.1 Invoice requirements and supporting documentation: Payment for services rendered by the Contractor under the terms of this contract will be made monthly upon receipt of a properly executed invoice. Invoice to be submitted within ten (10) workdays following the end of a month in which the Contractor rendered services. VA will verify services performed and certify invoice for payment within thirty (30) days following date of receipt. Any identified discrepancy(s) in billings shall be cause for extending provisions of this paragraph until such time as the discrepancy or other identified problem with the billing invoice has been resolved. The Contractor must perform all services specified in the contract or the contract cost will be decreased accordingly during each billing cycle. Contractor may send invoice for review prior to electronic submittal.
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .