36C25622Q0100 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0001 11-29-2021

564-22-2-479-0007

36C256

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 N. Keystone Crossing Fayetteville AR 72703

36C256

Same as block 6

To all Offerors/Bidders

36C25622Q0100

11-08-2021

X

X

THE SOLICITATION IDENTIFIED IN BLOCK 9A ABOVE IS HEREBY AMENDED TO INCORPORATE ANSWERS TO QUESTIONS SUBMITTED PRIOR TO

THE QUOTE DUE DATE AND TO UPDATE THE STATEMENT OF WORK. BY:

a. Providing the list of questions, with answers, as shown on pages 2-5 of this amendment. And,

b. Replacing Attachment 1, Statement of Work with the attached Attachment 1, Revision 1, dated 11/29/2021, hereby attached to this amendment.

James Hunt

Contracting Officer

NCO1615L2-4938

36C25622Q0100 0001

No. Question Answer 1 Is there an incumbent? If Yes

• What is the name of the vendor?

• What is the final year contract amount?

• Has there been any changes to solicitation requirement compared to existing contract?

Yes. A copy of the existing contract is available by request (basic contract and 15 modifications).

The combination of these documents should answer these specific questions.

2 Trip number 9 under SOW Section 4.7.9., The instruction states that this task is from VHSO to Little Rock VAMC and return between the time period from 5PM - 8:30PM. The distance is approximately 200 miles one way. Could you clarify trip number 9's requirement and workable timeframe.

Contractor is to pick up from Fayetteville no later than 5:00pm and deliver to Little Rock no later than 8:30pm. This allows 3 ½ hours to travel from Fayetteville to Little Rock (193 miles).

There is no specific return time specified.

3 How many drivers are currently working under the current contract?

The Government does not record the number of drivers being used.

4 Could you confirm that this is only 1 year contract without additional option years.

That is NOT correct. This is for an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with a 60-month ordering period.

5 Are the trips 1-9 a fixed schedule on a weekly basis? If Not

• What is the probability of working on Trip 1 thru 9 (100%) on a daily basis?

• Are you able to provide record of average volume of service on an annual basis from prior year?

No, all trips are Monday-Friday unless otherwise specified in Section 4.7.

• Trips are per Section 4.7

• No, this information is not recorded by the Government.

6 Could you confirm that this solicitation is an IDIQ contract?

Yes, this solicitation is for an IDIQ contract.

7 Are the contract requirements based on "On Call" system?

“On Call” is not a term used anywhere in this solicitation.

No. Question Answer 8 Reference the SOW, Section 4.7.6.

How are we to leave Springfield no earlier than 2:30 and make it to VHSO no later than 4:30 when this is at least a 2 hour and 15-minute drive in the best of conditions? This is not considering any delays for traffic and/or weather conditions.

There is flexibility in the return time from Springfield. Labs and Pharmacy operate 24/7. Per 4.7.6.3. if arriving after hours, mail may be taken to the Administrative Officer on Duty (AOD) in the Emergency Room.

9 Per Section 7.3 of the SOW, how is a contractor supposed to control humidity in a vehicle?

Properly operating vehicle air conditioning and heating systems should maintain acceptable humidity levels. For any special requirements, appropriate equipment will be provided by the Government.

10 Per SOW Section 10.1.2, if an unvaccinated person tests negative before the route on Monday, are they good for 3 days of entering the V.A.

and will need to retest to finish the week?

As stated in section 10 of the SOW, an unvaccinated person shall show negative COVID-19 test results dated within three calendar days prior to desired entry date.

This is regardless of prior entry dates and/or prior test dates.

11 What was the cost of the final full option year of the previous contract?

$275,879.05

12 How many drivers/vehicles are currently used to service the current contract?

number of drivers or vehicles used.

13 What is the vehicle size currently servicing this location?

size of vehicle being used.

14 Will on-call STAT services be needed for this contract, and if so to which locations and at what annual trip frequency for each location?

The terms “on-call” and “STAT” are used nowhere in this contract.

No. Question Answer 15 Will there be option years or just a

Period of Performance of 1/15/2022 through 1/14/2027?

This is for an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with a 60-month ordering period. Orders may be placed for up to 12-month periods of performance at any time during the 60-month ordering period.

16 How often is Dry Ice required? Will we be given advance notice when dry ice is required?

Daily

17 Regarding specific employees’ information: It is common practice for small businesses that the drivers, cars and other equipment used for a contract are not sourced until after an award has been made, for cost effectiveness and to reduce loss.

However, we will be forwarding our standard Training Certificates- Procedures for your reference, is this information acceptable?

Each quote must include those documents specifically identified on the page entitled “SPECIAL INSTRUCTIONS” as well as documentation necessary to evaluate quotes in accordance with section E.6 (FAR clause 52.212-2).

Performance is to begin no later than 2/1/2022 and will not be delayed to allow time for the sourcing of personnel and/or equipment.

18 Regarding evaluation factors for the price Volume: we usually like to provide a “Pricing realism” cost break-down, to include SCA minimum per year, the number of drivers, hours and miles that are estimated to be required for performance, and other costs. Is it acceptable that we forward this Pricing Realism chart with our Price response?

Please see the answer to question 17.

19 Since driver's will be identified upon an award, are examples of the training provided acceptable with the proposal?

Please see the answer to question 17.

No. Question Answer 20 Section 2.6 reads: The contractor shall identify patient names on samples and match to paperwork provided.

Question: Would we be required to verify the name for each specimen to a manifest at pickup location?

This requirement has been removed per revision 1 of the SOW. The contractor should not have access to any patient information.

21 Section 2.2 indicates that the driver will be transporting Dirty RME. However, there is no mention of delivery to SPS or special transportation/handling requirements for soiled instruments that are required at other VA facilities.

Please provide additional information concerning transportation of clean and soiled RME.

Although this is part of the drivers’ general training requirements, there is no requirement for transport of RME.

See attached document: Attachment 1 - Statement of Work (Revision 1).