36C25621R0121.pdf

Contract Opportunity

Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from

User Profile Unless Entered)

DESCRIPTION * See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice

C1AZ

Project: 629-20-128 Upgrade of Electrical Lighting & Ballast

With Electrical Disconnects

39531

36C25621R0121

06-15-2021 2:00 PM CENTRAL TIME, CHICAGO, USA

N

SDVOSBC

541330

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531

Charles Powell

Contract Specialist

228-523-5068

Southeast Louisiana Veterans Health Care System

2400 Canal Street

New Orleans, LA

70119

United States https://www.va.gov/

Department of Veterans Affairs Website charles.powell2@va.gov

Contract Specialist Email

Project: 629-20-128 Upgrade of Electrical Lighting & Ballast with Electrical Disconnects

1. CONTRACT INFORMATION: General. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law

92-582), formerly known as the Brooks Act, and implemented in Federal

Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The

Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work.

The NAICS Code for this acquisition is 541330 Engineering Services and the applicable Small Business Size Standard is $15M. The area of consideration is

RESTRICTED to a 500-mile driving radius of the Southeast Louisiana

Veterans Health Care System, 2400 Canal Street, New Orleans, LA 70119 in which either the A/E firm’s Primary or established Auxiliary/Satellite office must be located. Note: The 500-mile driving radius will be measured by one or more of the nationally recognized commercial free on-line mapping services from the

Primary or established Auxiliary/Satellite Office Address to the above VA address

(shortest driving distance option).

In-order to use the address of an already established Auxiliary/Satellite Office, the A/E Firm must have employees of their firm who are currently (before and at the time of SF330 submission) physically located at the Auxiliary/Satellite Office and are on the A/E’s Payroll—not employees of an actual or proposed subcontractor or on the payroll of an actual or proposed subcontractor.

a. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award

Management (SAM) database at https://www.sam.gov/portal and the Vendor

Information Pages database at https://www.vip.vetbiz.gov/ as well as have submitted the current cycle VETS-4212 (formerly called VETS-100) Report per the requirements located at https://www.dol.gov/vets/vets4212.htm.

Failure of a proposed SDVOSB to be certified by the VA’s Center for

Verification and Evaluation (CVE) at the time the SF 330 is submitted and at time of award shall result in elimination from consideration as a proposed contractor.

b. SDVOSB Requirements: In accordance with VA Notice of Total Service-

Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance https://www.sam.gov/portal https://www.vip.vetbiz.gov/ https://www.dol.gov/vets/vets4212.htm will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns.

c. Design Costs: All offerors are advised that in accordance with VAAR

836.606-73(a) the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design.

The magnitude for construction (not design) of this project is between $1,000,000 and $2,000,000.

2. SELECTION CRITERIA: The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAM 836.602-1 and are listed below in descending order of importance. The completed SF 330 will be evaluated by the Southeast Louisiana Veterans Health Care System Evaluation Board in accordance with FAR 36.602-5(a) and VAAM 836.602-5 Short Selection Process for Contracts Not to Exceed the Simplified Acquisition Threshold and the selection report shall serve as the final selection list which will be provided directly to the Contracting Officer.

(1) Professional qualifications necessary for satisfactory performance of required services to include specific experience and qualifications (i.e. education, training, registration, certifications, overall relevant experience, and longevity with the firm) of personnel proposed for assignment to the project, and their record of working together as a team.

(2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

Provide a minimum of five (5) similar projects to include technical capabilities in design quality management procedures, Computer-Aided Design and Drafting/Building Information Modeling, equipment resources, and laboratory requirements for the firm and any proposed subcontractors. In addition, provide information concerning the effectiveness of the proposed project team (including management structure, coordination of disciplines, subcontractors, and prior working relationships).

(3) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Provide information concerning superior performance ratings on recently (last 5 years from date of qualification submission for this project) completed VA projects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Provide information concerning any claims against the firm because of improper or incomplete architectural and engineering services.

(4) Capacity to accomplish the work in the required time to include the available capacity of key disciplines to perform the work (in the required time).

(5) Post-award construction services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates.

(6) Location in the general geographical area of the project and knowledge of the locality of the project (to include knowledge of geological features, climate conditions, and local construction methods that are unusual or unique).

(7) Identification of, and commit to, the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

3. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-

Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR

852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business

Set-Aside (Nov 2020-Deviation). All original Standard Form (SF) 330 packages shall be submitted as follows:

(a) All original Standard Form (SF) 330 packages and Narrative Information shall be submitted via email as a single pdf file [as mentioned below in paragraph d] to:

1. Charles Powell, charles.powell2@va.gov and William Geary, bill.geary@va.gov.

2. Emails are limited to five (5) MB.

3. Submittals will only be accepted via email.

(b) All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number 36C25621R0121. The SF 330 form may be downloaded from http://www.gsa.gov/portal/forms/type/SF. Completed SF 330’s shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project.

(c) Firms that meet the requirements listed in this announcement are invited to submit submittals via email as a single pdf file to Charles Powell, charles.powell2@va.gov and William Geary, bill.geary@va.gov no later than 2:00 P.M. (CST) on Tuesday – June 15, 2021. FAX AND/OR HARD COPY SUBMISSIONS WILL NOT BE ACCEPTED. Late submission and proposal rules found in FAR 15.208 will be followed for late submittals.

* NOTE: Offerors shall seek email confirmation from contracting to ensure SF 330 package has been received.

mailto:charles.powell2@va.gov mailto:bill.geary@va.gov http://www.gsa.gov/portal/forms/type/SF mailto:charles.powell2@va.gov mailto:bill.geary@va.gov

(d) Interested firms shall address each of the seven (7) Selection Criteria in their SF 330’s and additional documents/submittals. Interested firms shall limit the Narrative Information to support all seven (7) Evaluation Factors to ten (10) pages total (beyond the SF330s). Any additional Narrative Information past ten (10) pages total will not be considered. Failure to provide Narrative Information to support each of the seven (7) Evaluation Factors may negatively affect the interested firms’ Factor(s) Rating and subsequently their Overall Rating and Standing.

4. THIS IS NOT A REQUEST FOR PRICE PROPOSAL. THERE ARE NO

SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF 330’s Architect/Engineer Qualification packages only. Any requests for a solicitation will not receive a response. This requirement is subject to the Availability of Funds.

5. PROJECT INFORMATION:

Design the Upgrade of Electrical Lighting & Ballasts with Electrical Disconnects

Project No. 629-20-128 Southeast Louisiana Veterans Health Care System

2400 Canal Street New Orleans, LA 70119

1. GENERAL INFORMATION

1.1. Title of Project: Upgrade of Electrical Lighting & Ballasts with electrical disconnects

1.2. Background: Post major construction, it was noted that multiple lighting fixtures in the facility were fluorescent fixtures fitted with ballasts. There was no quick disconnect fixture associated with the fixtures, resulting the need to disable entire circuits and place whole areas in the dark in order to complete maintenance in accordance with NFPA 70e, TJC and VA requirements for lock out/tag out. To pursue more energy conscious designing as well as address a significant safety issue, the site is requesting the contractor to investigate and design existing campus interior fluorescent lighting with ballasts to upgraded LED technology with quick disconnects.

1.3. Scope of Work: The Contractor (A/E, Architect Engineer) shall provide all labor, supervision and resources required to achieve the following:

1.3.1. Complete the investigation, design, cost estimate and construction documents for the following: conversion of fluorescent lighting to LED lighting in Central Energy Plant, Administrative Building, Staff Parking Garage, Patient Parking Garage and Main 4th floor corridor (i.e. Concourse).

Currently, fluorescent lighting and electronic ballasts are approaching the end of their life cycle and per NEC 70 article 41.130 (G) require a disconnecting means upon replacement.

1.3.2. The Contractor (A/E, Architect Engineer) shall deliver the requirements as specified in this statement of work. The Contractor (A/E, Architect Engineer) for this design shall provide all necessary investigation, verification of as-built conditions, development of specifications, development of cost estimates, development of construction documents, and contract administration for the execution of the project referenced above. The A/E shall review all product submittals for construction plan compliance, offer recommendations to the VA concerning all submittals, conduct site visits, review requests for information (RFI), maintain and produce accurate post construction documents for submission to the VA.

1.3.3. This design shall include all site development services and construction period services necessary to complete the improvement tasks described herein.

1.3.4. Work shall occur for the following location:

1.3.4.1. Southeast Louisiana Veterans Health Care System, 2400 Canal Street, New Orleans, LA 70119

1.4. Performance Period: The delivery date for this contract shall be 155 calendar days from the issuance of the Notice-To-Proceed. Work on site shall begin no more than ten (10) calendar days after notice of award. Work at the Government site is permissible on Federal holidays or weekends, but subject to approval by

Contracting Officer’s Representative (COR) and/or the Contracting Officer (CO).

1.4.1. Recognized Federal Holidays:

1.4.1.1. New Year’s Day, January 1*

1.4.1.2. Martin Luther King Jr. Day, Third Monday in January

1.4.1.3. Washington’s Birthday (President’s Day), Third Monday in February

1.4.1.4. Memorial Day, Fourth Monday in May

1.4.1.5. Independence Day, July 4*

1.4.1.6. Labor Day, First Monday in September

1.4.1.7. Columbus Day, October 12*

1.4.1.8. Veterans Day, November 11*

1.4.1.9. Thanksgiving, Fourth Thursday in November

1.4.1.10. Christmas, December 25*

1.4.1.11. *Note: Federal Holidays that fall on a Saturday will be observed the

Friday prior. Holidays that fall on a Sunday will be observed the Monday following.

1.4.2. Construction period services, such as site visits for specific tasks that cannot be completed during “regular work hours” (7:30 am – 4:00 pm), may be required as part of this contract.

1.4.3. The Contractor (A/E, Architect Engineer) shall also complete preconstruction, construction and post construction period services upon the completion of the design. The current estimated construction time frame is 180 calendar days but is subject to change based on final design. This does not include the solicitation period required for bidding the construction of this project.

1.5. Type of Contract: This contract shall be a firm-fixed price.

1.6. Cost Range: The anticipated total cost range (estimated cost of construction) for this project is between $1,000,000 and $2,000,000.

2. DEFINITIONS:

2.1. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

2.2. VA Project Engineer/Contracting Officer's Representative (COR): The Contracting Officer's authorized representative at the construction site. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

2.3. Firm-Fixed Price (FFP) Contract: This term, as used herein, refers to the Contract(s) to perform all provisions and implementation of the project.

2.4. Contractor (A/E, Architect Engineer): This term, as used herein, refers to the Contractor (A/E, Architect Engineer) under this contract or the FFP team.

2.5. National Electric Code (NEC)

2.6. National Fire Protection Association (NFPA)

2.7. American Society of Heating, Refrigerating, and Air-Conditioning Engineers

(ASHRAE)

2.8. American Society of Mechanical Engineers (ASME)

2.9. American Society of Safety Engineers (ASSE)

2.10. Occupational Safety and Health Administration (OSHA)

2.11. American Society for Testing and Materials (ASTM)

2.12. Veterans Affairs (VA)

2.13. The Joint Commission (TJC)

2.14. Construction Documents (CD)

2.15. Design Development Documents (DD)

2.16. Schematic Design Documents (SD)

3. Design Guidelines

3.1 The Architecture/Engineering (A/E) firm shall comply with NFPA, NEC, ASHRAE, TJC, VA design guidelines (including VA handbook 0730, VA Lighting

Design Manual), VA Design Alerts, VA Master Specifications, and etc. VA related information is available on the Internet at following URL:

http://www.cfm.va.gov/TIL. These documents are comprehensive and may require considerable A/E time to review and edit as appropriate, and as specifically relevant to the project. The A/E shall ensure that all designs are in compliance with these guidelines. Where deviation from guidelines is required, the deviation shall be discussed, resolved and approved by the VA Contracting

Officer before design decisions are finalized.

3.2 The A/E firm will coordinate all designs with the COR. The COR will coordinate meetings with other Medical Center personnel and will accompany the A/E to such meetings. Work will include verification of existing conditions, generation of construction documents including design of protective barriers, infection control, and interim life safety measures as required by The Joint Commission

(TJC) to maintain the current level of life safety, and A/E construction period http://www.cfm.va.gov/TIL services. It shall also include phasing plans to allow for the concurrent running of existing and new systems to be installed until such new systems can be properly commissioned. Construction documents shall be structured to phase the work as required to minimize impact on the existing activities in the facility.

3.3 The Contractor (A/E, Architect Engineer) shall include the services of licensed mechanical, electrical, civil, structural, fire safety, and other engineers and security specialists as appropriate for the project. Final construction contract documents shall bear the stamp and seal of the responsible design/engineering professional.

3.4 The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, and specifications in accordance with professional standard practices and VA criteria.

3.5 A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section. In addition, the A/E shall conduct interim fire protection installation inspections and witness final fire protection piping testing.

3.6 The Contractor (A/E, Architect Engineer) shall, at each submission, date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT

SUBMISSION”, or “CONSTRUCTION DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

4. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

4.1. The Design Offeror or A/E shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The A/E shall provide an outline of the actions the firm will take during the design process to ensure a quality finished design is achieved.

5. COST ESTIMATE

5.1 The A/E firm will make use of the construction budget to derive the 65% and

100% construction cost estimates. All estimates shall be current as of the date of submission escalated to the date of award. All costs will include insurance, taxes, bonds and applicable subcontractor markup. Use wage rates that reflect current Davis Bacon wages for the locations where work will occur. Price, materials, and equipment at the Contractor (A/E, Architect Engineer)'s purchasing level. Sales tax, when applicable, will be added to the material and equipment costs.

Estimates should include an appropriate percentage for overhead and profit and Service-Disabled Veteran Owned Small Business (SDVOSB) participation.

6. DRAWINGS

6.1 All contract drawings shall be provided in AutoCAD (.dwg) format (release 2015 or higher), Revit, PDF, and CALS (.cal) format for all drawing submissions and for final construction documents. All VA design guides and requirements can be found online at: http://www.cfm.gov/TIL/. Where conflicts occur between VA standards and model codes, the most stringent shall govern.

7. CONSTRUCTION PERIOD SERVICES (CPS)

7.1 AE shall shall complete preconstruction, construction and post construction period services upon the completion of the design.

A. PRE-AWARD: CPS’s to include assistance with questions, request for information (RFI’s), meeting conference calls, clarifications and addendums during the construction solicitation phase.

B. POST-AWARD: CPS’s also include full support through the construction phase to include but not limited to, assisting with questions, clarifications, inspections, reviewing and responding to RFI’s and review/coordination of contract modifications/change orders. Designing and estimating of design omissions.

C. POST-AWARD SITE VISITS: CPS’s shall also include a minimum of 6 Site Visits during the construction phase of the project. Type and discipline of site visit shall be determined at the time of need by the COR.

D. ASBUILTS: AE shall also incorporate contractor’s as-builts/redline drawings on AutoCAD (2015) or later and provide both electronic and hard copy sets.

8. ATTACHMENTS

A. See attached document: VAMC SITE PLAN-1.

B. See attached document: SITE PLAN WITH BUILDING NAMES-Model.

(End of Document)