36C25621R0108 SOW.pdf

PROJECT NO. 520-22-161

WIFI EXPANSION, BILOXI FACILITY

VA GULF COAST VETERANS HEALTH CARE SYSTEM

400 VETERANS AVENUE

BILOXI, MS 39531

SCOPE OF WORK

The overall purpose for this project is to expand hospital capacity of internet access using Wi-Fi at the Biloxi Veterans Affairs Medical Center for project number 520-22-161, Wi-Fi Expansion, VA Gulf Coast Veterans Health Care System.

Scope:

- Contractor to furnish all labor, tools, materials, equipment, and supervision necessary to perform all work associated with the construction services of providing and installation of Public Wireless Internet and Wireless Access points for the locations mentioned in this scope of work.

- All equipment and installation must meet manufacturers and VA specifications.

- The contractor shall furnish all supplies, equipment, facilities and services required for delivery and installation of the supplies and equipment.

- The contractor is responsible for any missing parts and components not included to carry out the installation.

- The new WAP’s (Basis of Design Aruba 320 series) or approve equal will be incorporated with the existing system in place. The system installed in this project shall be fully compatible with the existing Aruba 320 Series WAP’s.

- All wiring must be neatly installed and placed in conduit or cable tray. At the discretion of the COR and on a case-by-case basis per recommendation of the installation contractor, some wiring may be installed utilizing J-Hooks where conduit and cable trays may not be available.

- Contractor to coordinate with “Siemens” for device/network compatibility and to ensure proper Wi-Fi coverage in each building.

- All new work is to seamlessly integrate into the existing VA Biloxi owned public Wi-Fi network that is serviced through Siemens. Since this work will be tied into the existing network, the contractor is required to have Siemens assist with tying into the existing Siemens panels, programming, connectivity, and device compatibility.

- Contractor is to provide an accurate set of as-built drawings (floor plan and single-line diagram) of the entire public Wi-Fi system (new and existing).

- Contractors and visitors to the facility will need to be screened daily by our nursing staff checkpoint at facility entrance. Due to Covid-19, all contractors and visitors accessing Building 15 CLC and Building 30 Forth Floor will require a weekly VA supplied COVID rapid test (please allot 1-2 hrs for COVID test results). Negative COVID test results will be required before entering the building. No one with a cold or flu like symptoms will be allowed on VA property.

The scope to expand Wi-Fi to includes work in the buildings below. Included in the solicitation are PDF floor plans to scale at 30”X42” for all buildings and floors. Contractor shall provide a submittal for approval of all existing WAP’s, and the proposed location of the new WAP’s to be installed in this contract.

1. Building 1: (Two Floors)

a. Furnish and Install of 23 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of (2) 24 Port Network Switches

e. Furnish and Install J-Hooks. All cable shall be run through J-Hooks

f. All Cat 6 cabling to be terminated in contractor provided patch panels with certified patch cables to switch.

2. Building 2: (Three Floors)

a. Furnish and Install of 32 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of (3) 24 Port Network Switches

e. Run cables in existing cable tray.

f. All Cat 6 cabling to be terminated in contractor provided patch panels with certified patch cables to switch.

3. Building 3: (Four Floors)

a. Furnish and Install of 70 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install Fiber Optic Patch Cables and Panels

d. Furnish and Install of (4) 24 Port Network Switches

e. Furnish and Install J-Hooks. All cable shall be run through J-Hooks

f. All Cat 6 cabling to be terminated in contractor provided patch panels with certified patch cables to switch.

4. Building 5: (Two Floors)

a. Furnish and Install of 2 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install J-Hooks. All cable shall be run through J-Hooks

c. All Cat 6 cabling to be terminated in contractor provided patch panels with certified patch cables to switch.

5. Building 9: (One Floor)

a. Furnish and Install of 4 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of Network Switch

e. Run cables in existing cable tray

6. Building 10: (One Floor)

a. Furnish and Install of 4 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of Network Switch

c. Furnish and Install J-Hooks. All cable shall be run through J-Hooks.

d. All Cat 6 cabling to be terminated in contractor provided patch panels with certified patch cables to switch.

7. Building 15: (Two Floors)

a. Furnish and Install of 40 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install Fiber Optic Patch Cables and Panels

d. Furnish and Install of (2) 24 Port Network Switches

e. Furnish and Install J-Hooks. All cable shall be run through J-Hooks

f. Before any work in this building, all contractors shall have a weekly COVID Testing until work is finished.

g. All contractors must wear surgical mask while working in this building.

h. All Cat 6 cabling to be terminated in contractor provided patch panels with certified patch cables to switch.

8. Building 17: (Two Floors)

a. Scope of work includes the upgrading the Wireless Mobile Controller

b. Furnish and Install of 3 Wireless Access Points. Basis of design: Aruba 320 Series.

c. Furnish and Install of SFP Modules as required

d. Furnish and Install of Fiber Optic Patch Cables and Panels

e. Furnish and Install of Fiber Optic Distribution Switch

f. Furnish and Install of all required cabling and fiber optic equipment

g. Furnish and Install of conduit as required

h. Furnish and Install J-Hooks. All cable shall be run through J-Hooks.

i. All Cat 6 cabling to be terminated in contractor provided patch panels with certified patch cables to switch.

9. Building 19: (Three Floors)

a. Furnish and Install of 32 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of 48 Port Network Switch

e. Furnish and Install J-Hooks. All cable shall be run through J-Hooks.

10. Building 21: (One Floor)

a. Furnish and Install of 10 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of Network Switch

e. Furnish and Install J-Hooks. All cable shall be run through J-Hooks.

f. All Cat 6 cabling to be terminated in contractor provided patch panels with certified patch cables to switch.

11. Building 25: (Two Floors)

a. Furnish and Install of 76 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of (5) 24 Port Network Switches

e. Run cables in existing cable tray.

12. Building 26: (One Floor)

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of Network Switch

e. Furnish and Install J-Hooks. All cable shall be run through J-Hooks.

f. All Cat 6 cabling to be terminated in contractor provided patch panels with certified patch cables to switch.

13. Building 29: (One Floor)

a. Furnish and Install of 13 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of Port Network Switch

e. Run cables in existing cable tray.

14. Building 30: (Four Floors)

a. Furnish and Install of 98 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of (2) 24 Port Network Switches

e. Furnish and Install of Network Switch

f. Run cables in existing cable tray.

g. Before any work in this 4th floor of this building, all contractors shall have a weekly COVID Testing until work is finished.

h. All Cat 6 cabling to be terminated in contractor provided patch panels with certified

15. Building 31: (One Floor)

a. Furnish and Install of 24 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of (2) 24 Port Network Switches

e. Run cables in existing cable tray.

16. Building 52: (One Floor)

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of (2) 24 Port Network Switches

e. Furnish and Install of Network Switch

17. Building 53: (Two Floors)

a. Furnish and Install of 10 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of (2) 24 Port Network Switches

e. Furnish and Install of Port Network Switch

18. Building T102: (One Floor)

a. Furnish and Install of 15 Wireless Access Points. Basis of design: Aruba 320 Series.

b. Furnish and Install of SFP Modules as required

c. Furnish and Install of Fiber Optic Patch Cables and Panels

d. Furnish and Install of Network Switch

e. Cable Tray shall be installed in Plenum.

BID DEDUCT ALTERNATE SUMMARY:

- CLIN 0001, BASE OFFER ITEM - GENERAL CONSTRUCTION – DURATION - 180 CALENDAR

DAYS

- If adequate funding is available, award will be made on CLIN 0001 which includes all work in all Buildings (1, 2, 3, 5, 9, 10, 15, 17, 19, 21, 25, 26, 29, 30, 31, 52, 53, and T102).

If adequate funding is not available, we will proceed to CLIN 0002, Deductive Alternate No. 1, to see if adequate funding is available to make an award. If not, this same procedure will continue with CLIN 0003, Deductive Alternate No. 2, through CLIN 0004, Deduct Alternate No. 3, until an award can be made. Note: The Deductive Alternates are listed in descending order of importance.

- CLIN 0002, DEDUCT ALTERNATE NO. 1 – DURATION - 166 CALENDAR DAYS

Work includes all work in CLIN 0001 minus the work in Building 31.

- CLIN 0003, DEDUCT ALTERNATE NO. 2 - DURATION - 159 CALENDAR DAYS

Work includes all work in CLIN 0002 minus the work in Building T102.

- CLIN 0004, DEDUCT ALTERNATE NO. 3 – DURATION – 152 CALENDAR DAYS

Work includes all work in CLIN 0003 minus the work in Building 21.

INSPECTION AND ACCEPTANCE:

- The contractor shall conduct a joint inspection with the COR upon delivery of equipment.

- Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from manufacturer(s).

- The COR shall ensure all work is completed satisfactorily prior to acceptance of each building. Disputes shall be resolved by the Contracting Officer.

DELIVERY/STORAGE REQUIREMENTS:

- Deliver specified items only when the site is ready for installation work to proceed.

- Store products in dry condition inside enclosed facilities.

- Delivery and Installation will be coordinated through the COR.

SAFETY AND SITE CONDITIONS:

- There shall be no smoking, eating, or drinking inside the hospital at any time outside of areas designated for these purposes.

- Parking must be in designated vendor areas. Please use the Building 28 parking garage for general and sup-contractor parking. When parking in the parking ramp, park with a Veterans first mentality. Other designated parking areas may be granted for special vehicles or project superintendent upon request to the COR. Any parking in uncoordinated areas could be ticketed by the VA Police.

- All penetrations shall be properly sealed, or fire blocked in accordance with VHA guidance.

- All ceiling tiles and utilities to be re-installed each day after work has been completed.

There shall be no more than four ceiling tiles out at a time. Any ceiling tiles and grid that is damaged based on removal and installations shall be replaced with like at the expense of the contractor.

- When pulling wire in public areas, especially patient care areas, there shall be no wire at any time crossing the corridor or doorways. Pay particular attention to this in Buildings (1, 3, 15, 17, 19, 21, 25, 29, 30 and 53).

MAINTENANCE AND SUPPORT SERVICES REQUIREMENTS:

- The Wi-Fi system must permit maintenance by VA technical professionals with networking background.

- The Contractor shall provide, for the duration of the warranty/license period, all computer software, access keys or codes, or external devices required for the operation, calibration, or repair of the equipment purchased. Any such items not listed on the price proposal and required for maintenance of the system, shall be taken as included with the purchase of the system.

- Any minor upgrades or changes to the maintenance software, hardware, or access keys or codes shall be provided at no charge to the medical center during the time the equipment is operational at the facility.

- All application software licenses are included in the purchase of the equipment and shall not require a renewal charge for the period of time the equipment is in the facility.

OPERATOR TRAINING:

- Contractor shall provide on-site training of the equipment to proper personnel.

Scheduling of operator training shall be coordinated with the COR after installation is complete. Training should give a general overview of the equipment and its setup configuration.

PROTECTION OF PROPERTY:

- Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

- The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To ensure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

WARRANTY:

- The contractor shall provide a one-year manufacturer’s warranty on all parts and labor.

- The warranty shall include all travel and shipping costs associated with any warranty repair.

Contract Time:

All contract documents shall be completed within 180-calender days after “Notice to Proceed”.

Calendar days for Deduct Alternates shall be:

- CLIN 002 – Deduct Alternate No. 1 – 166-calendar days after “Notice to Proceed”.

- CLIN 003 – Deduct Alternate No. 2 – 159-calendar days after “Notice to Proceed”.

- CLIN 004 – Deduct Alternate No. 3 – 152-calendar days after “Notice to Proceed”.

- All work shall take place during normal business hours (7:00am – 4:30pm). All work shall be coordinated with COR by the General Contractor. In addition, all work shall be coordinated with any other construction activities taking place on the property.

- Site shall be kept clean and free from debris at all times, and the contractor shall remove debris daily from the health care system property. Contractor will not be allowed to use Government tools, and/or labor for this project.

- All work is to be performed in strict compliance with this “Scope of Work”.

End of Scope